How is collabee different from Slack?
The question that we get asked the most. How is collabee different from Slack?
The short answer is that collabee is not a messaging app. So our comparison below could basically apply to all messaging based collaboration platforms.
Here, we will touch on a few comparison points that teams consider when selecting a collaboration platform.
To replace email as your team’s main communication channel.
Slack is an amazing messaging platform and has gained massive popularity with teams for being the “email killer”, as it allows for teams to directly communicate freely and quickly without having to deal with messy email inboxes.
However, one of the main problems teams face when trying to fully replace email communication, with a messaging platform, is fragmented discussions.
Within 1 #channel (project or group chatroom) teams are discussing multiple issues simultaneously (reference image below).
It becomes increasingly difficult to track the fully history of how teams addressed each issue, the longer it’s active for, because the discussions become fragmented.
Teams end up having to scroll up and down and read multiple lines of irrelevant messages, in order to track the full flow.
Fragmented discussions lead to important information being missed, or discussions losing their context, as they become mixed with other issues you may not care about, or irrelevant chatter.
Teams communicate to address various issues (i.e. Creating new landing page, new marketing promotion, etc), and collabee helps teams organize all communication and collaboration by each of the issues that they’re addressing, so the full history can be tracked from one screen.
Some would argue, “well you can create different channels or groups for each of the issues!” Well, let’s just try to imagine that.
We at collabee use 1 project space for all of the communication and collaboration, between our UX/UI designers, front & back-end developers, and our QA admin, related to creating new features for collabee.
We’ve created over 50 new posts in the past 2 months to discuss issues ranging from our new ‘Seamless Email Integration’ feature to our new ‘Link Management’ feature.
Now imagine creating over 50+ channels or group chats for each of these issues (This is only for 1 of our 12 active project spaces mind you).
This is why, although messaging solutions help teams reduce the number of emails, most users still end up having to use it to maintain the history of their workflow.
Most of the teams that use collabee, however, have reduced the number of emails exchanged internally to 0, because it allows free flow discussions while also maintaining the workflow history.
In addition, while most messaging platforms handle internal team communication, they still end up having to use email to communicate externally (with clients, contractors, or other outside parties). Collabee’s seamless email integration (Refer below for more info on seamless email integration) allows users to handle both internal & external communication from within collabee so users no longer need to have a separate email tab open in their browser.
File Sharing & Search.
File sharing and management is a key factor to look at when evaluating the right communication tool. Slack makes file sharing easy! Simply drag & drop into the right channel and you’re off.
Well what happens after the file is shared? When you need to find that file again? What about the context in which the file was shared?
With any messaging solution, when sharing files, the file will eventually fade away into the abyss that is the chat thread, and in order to find it again Slack offers a great search function that searches even within the file’s contents for any keyword that you input.
But what if you’re more interested in the discussions that you’ve had regarding that file? Sometimes the conversations exchanged regarding a file are more important than the file itself.
Well the best thing about collabee is that all shared content (events, files, links, tasks, or decisions) are directly connected to the issue that it was shared with, so users can always access the full history, with one click. Instead of merely showing you a short description of an event, imagine your calendar application sending you to the full email or chat history behind a specific event? Or Dropbox or Google Drive connecting every file that’s shared to all the discussions and events related to them? Well with collabee, this is all possible.
And when you can’t remember a specific keyword or filename with other tools you’re usually out of luck. However, because all of the content shared in collabee is interconnected, you can search based on the first thing that pops up into your head.
Let’s say you can’t remember an exact keyword but you remember an old task you worked on. You can simply go to your task tab in our content tab menu displayed below, and within a few scrolls be able to identify the task and open the issue that it was related to, along with any relevant events, files, or discussions.
Collabee also has an option to search by images (if you’re more of a visual person).
Who hasn’t gone through the scenario where they remember working on an excel file…. but can’t quite remember the file name? Well with collabee you can filter by file type, project, and owner to help you narrow down your search.
These days when you share a weblink, the content you share is like sharing a file. So in collabee links are treated like files and are indexed for search as well.
3rd Party Integrations.
Slack has a plethora of customizable integrations with countless 3rd party solutions from Google suite of apps (Mail, Drive, Calendar, etc), productivity solutions like Wrike, Asana, Trello, and developer favourites like Github.
With these integrations Slack becomes the central hub in receiving notifications for all these tools.
They even allow developers to create their own custom integrations and tools as well.
We are working tirelessly to catch up so you can connect collabee to your favourite 3rd party solutions.
So far we have 1 integration. Our seamless email integration.
Before we get into some details about our awesome email integration. Here why the teams currently using collabee are still effectively communicating and collaborating, even without these integrations.
Communication & Productivity in one platform prevents information from being fragmented in different platforms. Although Slack integrates nicely with productivity platforms like Asana, Wrike, & Trello to name a few, Slack doesn’t not have any internal task management features. You can get updates and assign tasks from these platforms, but users still end up having to open and manage the information in these platforms separately. This means that some of your communication is in one platform while part of it may be in another.
Although it may not be as advanced as these function heavy project/task management tools. Collabee has its own simple task management functions that all different types of users (designers, developers, marketers, sales, finance) can use that won’t overwhelm users with too many complicated features.
This means that all the communication for the full workflow is in one platform for you, nicely organized by each issue that your team is addressing.
Our seamless email integration is pretty cool as well.
A lot of other platforms do a great job of integrating with email to retrieve your emails directly into the platform.
However with collabee’s seamless email integration, you can access your inbox, send emails to projects to collaborate on them internally, and send deliverables back out externally once you’ve finished. Collabee offers full email client capabilities (reply, reply all, forward) so you can get rid of that extra email tab on your browser!
We’d love to answer any other questions on how collabee differs from Slack or other team messaging platforms, so if you have any, please let us know in the comments!