Top 10 Circumstances When Collabio’s Local Collaboration Comes In Handy
Hey there!
We have talked about how to collaborate safely and how to make the most of Collabio’s local collaboration feature. Now it’s time to talk about WHEN this unique technology will help you to successfully carry on with all your plans regardless of the obstacles!
Here are the top ten cases when you’ll benefit from the feature!
We are sure that local P2P collaboration can be extremely useful for students and teachers. Here are three common cases from the classroom. ;)
#1
If you’re a student, you are not a stranger to performing group tasks in a classroom, not always such work has been convenient.
Imagine a group of students who are preparing a joint task to submit at the end of the lesson. They create one file and co-edit it instead of having dozens of different copies that need to be merged. Just imagine a possible mess and how much more work that is!
Since not all of the facilities have good and stable Internet connection, groups can use Collabio Spaces to collaborate on the document offline and in the end of the class export the final copy to send it to the teacher.
By the way, without such offline collaboration technology, all students might have to work on the same device, which is not quite convenient and not at all safe considering the ongoing pandemic.
#2
We can bet that any of us has faced a situation when you’re working on an assignment and numerous messages and social media alerts keep popping up on your phone!
It is so distracting and keeps you from focusing on what you have to do. The easiest solution is to turn off the Internet and answer your friends later… But how can you continue to collaborate?
Use this offline collaboration function, for example, when you’re writing a thesis together with your mates. Without connection to the Internet, you won’t ever get distracted with social media alerts! With a higher quality of concentration you’ll finish the work faster, that means having more free time to hang out with your buddies! ;)
#3
And this situation is familiar to both students and teachers who need to fill in forms from time to time. Those forms might contain your personal information, as when you enroll to an educational institution. Have you ever thought where your personal data is stored?
The issue is small companies don’t have own servers, so in many cases they use public clouds that don’t boast a high level of security. That is a common situations in educational institutions too.
To keep private data safe and not upload it anywhere, companies like that can use Collabio Spaces’. To fill the form, you will need is to specify your personal data in a document during a local P2P editing session and save it to a “small company device”. Also, the app allows you to sign documents after you edit them.
Now you can sleep well knowing that no one will access your personal data except for the people who are responsible for handling that device.
Office employees can also feel the power of cloudless collaboration when they experience problems with connecting to the Internet:
#4
If you’re an office employee or maybe a business owner, you’ll recognise yourself in almost any case from #4 to #8!
Managers often have business trips to meet with foreign colleagues, partners from other offices or clients from different countries. Even in 2020, there are plenty of superb inspiring locations with lousy Internet connection.
In these conditions if you aim to work out a new product concept, strategic plans and other important documents, you might use a flash drive or airdrop. However, that does not provide co-authoring opportunities and those old-school solutions create a mess of document versions. The cloudless collaboration technology easily solves this issue! Not only you can share your documents without connecting to the Internet, you can also collaborate on them with your colleagues while on the go in the train or an airplane.
#5
Editing and signing contracts can take pretty much time without instant collaboration. Let’s consider this situation…
A business partner sends you a contract by UPS mail. You find some critical errors in it and would like to fix them. With the help of Collabio Spaces (and without the necessity of going to the scanner in the other part of the office) you scan the document, edit the parts that you would like to change completely and highlight controversial points with color. Then you share the document with the lawyers sitting in another room, they also make edits and check the highlighted parts. When the edits are made, you send the partner a copy of the document that suits you and tell them if they sign the contract now (btw, this can also be done in the application), your company will start working on the contract righ away! Later, you will be able to exchange the originals when you meet personally or send it by mail.
#6
How often do you brainstorm with colleagues using a whiteboard? We believe that every successful team conducts such meetings from time to time. But what if there is no whiteboard in the meeting room or you are trying to keep the two metre distance and using one whiteboard by several people does not seem like a good option today?
Let’s imagine that you’re discussing something historically important in a room without a whiteboard but have a TV and iPad. Connect the device to the TV via Airplay and transmit the picture from your iPad to the screen. Everyone who is involved in the discussion can connect to your file via Collabio Spaces’ cloudless technology and make edits as long as the discussion goes. Your iPad serves you as a whiteboard, and after the meeting is over, you’re sending an email with all the collective notes to each colleague.
This helps to ensure that everyone involved will have full information, not only parts of it that they wrote down themselves. This will definitely help your team achieve better results.
Also, you can use our built-in “Meeting Notes” template with predefined agenda for this meeting and afterwards send it to everyone as a recap!
#7
The 21st century is wonderful in its technological advance, with all these cloud and collaboration technologies we are very dependent on electricity and the Internet. There is no business in the world that doesn’t require constant connection to the web. However, inconveniences happen and no one is 100% proofed against sudden problems with electricity.
Imagine a power blackout in the office in the midst of solving important problems that cannot be postponed until tomorrow. A group of colleagues desperately needs to prepare documents for the business meeting planned for the next day. The absence of the Internet connection could mean a total fail for the team, but if they have Collabio Spaces on their Apple devices, the work does not have to stop!
Sure, a team can book a meeting room in a co-working space nearby or go to a restaurant that provides free Wi-Fi or finally use mobile networks still, you have to spend time for searching the place or face unstable mobile connection, not mentioning the risks of connecting to unprotected Wi-Fi in a Starbucks. Why waste time, when all these issues can be solved by just one app!
#8
And the last case in our list for office workers who close important business deals…
Together with your client (and maybe your company’s lawyer), you are negotiating conditions of a secret deal and creating a contract that suits both sides. It is not a secret that it’s better not to rely on usual public services, where the sensitive information (personal data, trade secrets) can be accessed by unauthorized parties.
So, you prefer to create this document on the lawyer’s MacBook or iPad and rather to put together the deal terms there. Collabio Spaces provides you with the opportunity to involve neither bulky corporate access management nor public services in this process. All your data will be saved only on one device and you’ll be sure that no one sees it before the deal is closed.
What’s more, Collabio’s cloudless collaboration feature can come in handy in your everyday life! How? Here is a couple of examples!
#9
Do you wounder how can Collabio Spaces’ collaboration technology be useful for your leisure activities and hobbies? Here’s the answer!
Imagine friends traveling on a yacht, they want to write down a detailed wish list for their marina food shopping. They might assign someone to handle the whole list and make notes, but they can do that faster together!
Alternative collaboration software would allow them to do that either in a single editor mode or require mobile/satellite connection. With Collabio, one of these friends creates an initial list and shares it with others who’ll just make notes in it. Easy and fast!
Later, at a shopping mall, they can split and use several trolleys to accomplish their shopping faster, by checking out the items from the list, while continuing to use Collabio’s cloudless collaboration technology!
#10
Here’s another use case for your hobbies! Someone who enjoys active traveling and likes to keep a journal of their journey will love this.
Imagine you and your boyfriend or girlfriend are going on that once in a lifetime adventure. You have planned the trip full of secluded beaches, mountain tops and distant villages and you want to document the whole thing to reminisce over it in years to come or may be even post about it on a social media.
In the end of the day or when you have a spare moment on the train or in the bus, you open the document in Collabio Spaces on your phone and share it with your partner via the local collaboration technology to write down all the adventures that you endeavored on your way. As both of you have access to the file, you can make the most detailed record (and even add photos) and make sure you will not forget anything. This P2P technology works without connection to the Internet so no matter how far you go, you will never lose any memories, besides, that makes joint journaling the best activity possible on the train or in the plane.
If you are not into journaling, keeping track of your budget and making plans for the next day, will get much easier as well!
So, after you know who and how can use the local collaboration technology for different purposes, tell us, what scenario fits your needs most? How would you use Collabio Spaces’ cloudless technology for offline collaboration?
Share your thoughts in the Responses section. Let’s discuss that! ;)
