Do You Need to Get Organized at the Office?

Like many other things in the life of a busy executive, finding time to organize can be next to impossible. Our office lives could be dramatically improved with a good strategy for organization, yet so many of us fail to set these implementations and end up flying by the seats of our pants.

The first step to getting organized is to realize you need to get organized. The next step is making an actionable plan towards accomplishing your organization goals. Easier said than done, you say? Here are a few easy tips to get headed down the long, often frustrating road to office organization.

Prioritize

What tools and assets do you need to get through your day? Is a desk calendar you go-to when it comes to remembering appointments and engagements? Or would you rather enter everything on your phone so you can have it with you wherever you go? How about your schedule for taking calls or answering emails? How easy is it for you to remember important, scheduled events without reminders from your administrative assistant or dutiful intern?

These are the types of questions you must ask yourself when preparing to get organized. Know your own strengths and weaknesses and place the bulk of your organization into the areas in which you struggle. Can’t remember important appointments? Invest in an attention grabbing wall calendar and situate it somewhere that’s easy to see from your desk. Keeping up with the most important things on your to-do list is easy when you take steps to organize those things according to their importance.

Get Rid of Clutter

Among the main reasons executives and business people aren’t able to locate important documents when they desperately need them is the sheer amount of clutter in and around their desks. How many unnecessary memos, empty rolls of tape, empty battery packs, useless notepads and other odds and ends take up space on or in your desk? How often have you had to dig through mounds of notebooks, cords and pens to find a scribbled phone number that you should have immediately entered into your phone? If you’re nodding yes, you aren’t alone. We all do it, but it’s a bad habit we should all be in the active pursuit of breaking.

Start the decluttering process with your desk: the centerpiece of your office and, often, your entire work life. It’s where your day starts and ends. It’s where your administrative assistant leaves notes, where you answer phone calls and scribble phone numbers, and where you do the majority of your work. If you can’t bring yourself to throw things away just yet, work at sorting things into similar categories. Phone numbers scribbled on Post-Its in one pile. Business cards in another. Receipts from business trips in another. You get the picture. If you at least know which pile to look in, you can significantly decrease time spent arbitrarily searching for something next time the occasion arises.

Minimize

Let’s consider the magic of a minimalist office: easy to navigate, clients and employees don’t feel smothered, overwhelmed or distracted when they visit you, and most of all, you have room to add a thing or two should the need arise.

Getting rid of unnecessary furniture, work tools and electronics can not only increase the efficiency of your office, but it can make it far easier to accommodate new and more useful devices and furniture. If you see a far sleeker and more comfortable couch on sale, but can’t buy it because your uncomfortable eyesore of a current couch is taking up too much room, you’re a prime candidate for minimizing. We aren’t saying an organized office has to be filled with brand new furniture and devices to be most functional. We’re simply saying that for many executives, the clutter and discomfort of their offices has a lot to do with their need to update, minimize and re-arrange.

These are, of course, just a few ways to incorporate a more organized flow to your office. Your opinion of organization will yield its own ideas for organization; the only thing that matters is that your office life becomes more streamlined, efficient and enjoyable, for you and your employees.

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Our Corporate Hourly Sedan Service puts the power in our passengers’ hands, allowing you to direct your driver across the city, wherever you need to go, your car will be waiting for you. Most important, our hourly service gives you the freedom to modify your schedule during the course of your outing, when you are traveling for business. Concierge Limousine, Inc. is committed to offering you the most flexible possible transportation. Our hourly service will help you discover the convenience of luxury, tailored to your personal schedule and requirements.

Call us and book Corporate Hourly Sedan Service, it is the exact service you need to get organized.