Managing Our Most Precious Asset

Tools to Reclaim Time in Our Digital Lives

David Koff
Jan 22 · 9 min read
Image for post
Image for post
Photo by Andrew Neel on Unsplash

What The New Year Brings Is…

I’ve been doing a lot of thinking about how much time I spend online and on all of my devices. As it’s many, many hours each day, I’ve been seeking ways — for years now — to help reduce the time I need to be on any of my devices.

So while I’ll be focusing on different software titles today, make no mistake: what I’m really talking about is:

Saving time.

There’s a good reason why I focus on time: it’s limited, it’s our most precious resource, and it’s the one gift we’re all granted in quantities that we’ll never know… until it’s too late.

If there’s a kind of hardware or software which can save me time, I’m VERY interested in seeing how. Here, then, are some of the tools I use to save me time. Nearly all of them are free. Just one request, please:

Try think of time in yearly increments. That way, if using an application only saves you three minutes every day you use it, remember that those three minutes translate to over eighteen hours a year.

It adds up quickly. So the choices you make today, even incrementally, can help you have more time to use for anything that brings you joy, engagement, and fun.

For the macOS

Spectacle

Before Spectacle, I spent a lot of time arranging my application windows so that everything looked exactly the way I wanted on my screen. This often meant dragging and resizing windows so that they’d fill up a specific amount of my screen. If I was researching data for a writing piece, that often meant splitting the screen: on one side was a draft of my essay, on the other side was either a notes application or a photo editor to better shape the kinds of graphics that I share in places like this.

Not anymore. With a few simple keystrokes, I can now automate placing my windows on any side or corner of the screen. Even better, I can decide what percentage of the screen they fill up: 33%, 50%, or 66%. Here’s a quick video I made explaining what that looks like:

Important note: Spectacle is currently discontinued but works fabulously in all macOS builds, including the current (as of this writing) Big Sur 11.1. However, in the event that Spectacle goes the way of the Dodo Bird, the application Magnet does pretty much the same thing for a reasonable cost of $2.99 and looks to be updated well into the future.

Cheatsheet

While most of us remember that ⌘+C is copy and that ⌘+V is paste, every application offers its own set of keyboard commands for activating shortcuts. Seeking out where to find every application’s shortcuts can be a pain, so us Cheatsheet instead! It’s an ingenious and 100% free application that reminds you — in an ordered and pleasing fashion — what key combinations to press to activate various commands. Here’s a quick video I made to show you what I mean:

Mac Updater

If you have software, it needs to be updated. Updates to software help keep you safe and secure as most include security patches and bug fixes. The problem? Unless you’ve installed everything on your Mac from the Mac App Store (which is none of us), then discovering which of our apps have updates available takes forever. This usually requires visiting the developer’s website to determine if an application has an update available. If so, we download it, then install it. Then we go back and do this for each of the applications we own.

No, thank you.

Now, we don’t need to. Mac Updater does all of that work for us, and it does so simply, effectively, and safely. Heck, it even backs up your previous version for you in case the new version doesn’t install properly. Earlier this year, after a trial run, I purchased Mac Updater software because I saw how much time it could save me. It was well worth the $10 I paid for it. Sadly, that version is no longer sold.

Instead, there’s a new version of their software, and it’s even better, faster, and more useful than the previous version. While it’s slightly more expensive at $14.99, it includes some great, new features, including compatibility with Apple’s new Arm-processor Macs and the ability to download all kinds of useful (and popular) free and paid software.

Here’s an excellent video demonstrating how the application looks and runs:

How the Mac Updater software works

Bonus dweeb note: for those of you who are familiar with it, Mac Updater uses the popular command line installer known as Home Brew under its hood. It’s worth nothing that you can download and use Home Brew for free and it will do much of what Mac Updater does, but… it uses a command-line or text-only interface, something that most users do not like. Here’s a quick video on my Mac of what Home Brew looks like when I ask it to upgrade all of the software that it’s previously installed:

For the Windows OS

I’m not a Windows guy and I’m most definitely not a Windows fan. But much of the world uses Windows, so I’d be remiss if I didn’t include at least a few awesome tools for my Windows readers…

CCleaner

Every computer, over time, collects all kinds of not-necessary-to-keep data. This includes caches, cookies, old applications and more. Set a calendar appointment to clean up your PC monthly. Then, download and use the 100% free CCleaner and join 2.5 Billion other people who have done the same. There is a paid version of the app which might also interest you, called CCleaner Pro, offered for $20/year as of this writing. There’s also a free trial if that’s of any interest. The paid version does the cleaning for you automatically, plus a few other fun functions.

Seer

In macOS, when you navigate around the files on your computer, selecting a file and then pressing the spacebar activates a feature called “Quick Look”. The file is revealed to you in a graphic format in under a second, so that you can see what it is without actually opening it. It’s a fabulous way to save time and now, some smart software developer has brought this feature to Windows with Seer. This is super great if you’re looking for a particular document, music, or video file:

Image for post
Image for post

Bonus: The code is open-source (the gold standard) and appears to be updated/patched on a regular basis. On Seer’s homepage, there are links to both the free and paid versions.

For MacOS, Windows, and Sometimes Linux

Brave

I’ve mentioned Brave before but will here again because of how much time it’s truly saved me over the years. This free web browser — created by the fella who invented JavaScript — blocks ads, trackers, and a bunch more, all be default. Blocking all of those hidden items from loading on every website that you surf to makes your browsing faster: a lot faster in some cases. Here’s a video (from Brave) demonstrating this, so you can see for yourselves:

In my experiences, the video above holds true. Brave is fast and furious. In fact, Brave is SO dedicated to saving you time that it estimates the time that it’s saved you right there on the screen when you open a new browser tab or window. Neat!

Loom

Loom is a fabulous (and free!) tool that helps you record some or all of your screen. Want to record an application or your entire desktop? No problem. Want to place a video of you into your recording to make it a bit more personal? No problem! Want to share videos of certain applications with your Medium readers? Hey, it’s the perfect tool!

I recorded the videos earlier in this piece with Loom and it took only a few minutes of my time. If a picture is worth 1000 words, then a short video must be worth millions, right? I use videos to better explain things to others because it’s much more efficient, saving me and everyone else valuable time.

The free version of Loom is pretty incredible: it not only allows you to record up to five minutes of video, but it also instantly posts those videos to its platform (think YouTube) allowing you to send/share with others. I’m honestly shocked that it’s free.

Loom’s interface is simple. Just click on the starburst icon in your menu bar to access controls:

Image for post
Image for post
Who exactly IS that clown at lower left?!

Then, when you’re ready to record, click the red “Start recording” button and you’re on your way to peak video awesomeness. When you’re finished recording, press the red, square stop button. Just make sure to use a ridiculously awkward face if you decide to use a screenshot when your webcam was on, OK? #obviously

Stay Focused

Stay Focused isn’t an application: it’s a well-reviewed plug-in for Google Chrome or Chromium-based browsers (like Brave). It smartly provides a necessary function: it gives you an allotted time to view non-work related websites. Then, once you’ve expired that time… it blocks those websites for the rest of the day! Noice!

There’s a reason why this plug-in has over 600,000 users and 7700+ reviewers that have it rated at 4.5 out of 5 stars: it’s really effective. The interface is uncluttered and simple to use as the pics below indicate. More importantly, the total or maximum time that you’re allotted on “unuseful” websites, is 100% up to you.

Image for post
Image for post
Image for post
Image for post
The “Stay Focused” interface: simple, easy-to-use, and powerful.

IFTTT

IFTTT (which, when pronounced, rhymes with “gift”) stands for “if this, then that.” The company’s been around for a while by Internet standards: over nine years. The best way to understand the power of IFTTT is to think of it as “connection” software. IFTTT combines scores of different services from thousands of different devices into extremly useful combinations. Want to change your Twitter profile pic automagically when you change your Facebook profile pic? IFTTT can do that. Want to get a text message if there’s rain in the forecast for tomorrow? IFTTT can do that. Want to be able to talk to your Alexa device and have it set your Nest thermostat for you? That’s an easy slam dunk, for IFTTT.

IFTTT’s platform makes it easy for any number of technologieis from different manufactureres to talk to one another.

Full disclosure: I was a copywriter for IFTTT for a while. However, I was — and remain — a longtime fan of the platform before my being hired by them, so I’m comfortable to still recommend them now.

Otherwise, as it’s still January, I want to wish you all a Happy, Joyous, Healthy and SAFE new year, wherever you may be. It’s been an extraordinary period of human history and there’s never been a better time to put technology to use for you.

As always, thanks you for reading. As a reminder, if you enjoy independent, technology journalism, then please: use this link to share my newsletter with your friends, family, and colleagues…

Surf safe.

Most Popular Past Issues:

Click here for my guide on how to choose a privacy-focused VPN.
If you’re looking to set up a VERY secure iPhone, click here.
To learn how to remove your personal data from the web, click here.
For a super cool way to NOT give your personal email address to everyone, click here.
Click here for a crash course on how to keep your devices updated.

Originally published at https://techtalk.substack.com.

Curious

Find out what others have already figured out. Follow our publication to join our community.

David Koff

Written by

David is a veteran of technology & comedy. Sign up for his fun & informative technology newsletter here: https://techtalk.substack.com

Curious

Curious

A community of people who are curious to find out what others have already figured out // Curious is a new personal growth publication by The Startup (https://medium.com/swlh).

David Koff

Written by

David is a veteran of technology & comedy. Sign up for his fun & informative technology newsletter here: https://techtalk.substack.com

Curious

Curious

A community of people who are curious to find out what others have already figured out // Curious is a new personal growth publication by The Startup (https://medium.com/swlh).

Medium is an open platform where 170 million readers come to find insightful and dynamic thinking. Here, expert and undiscovered voices alike dive into the heart of any topic and bring new ideas to the surface. Learn more

Follow the writers, publications, and topics that matter to you, and you’ll see them on your homepage and in your inbox. Explore

If you have a story to tell, knowledge to share, or a perspective to offer — welcome home. It’s easy and free to post your thinking on any topic. Write on Medium

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store