Email Disclaimer — Effective Examples of Email Signature Disclaimers

Professionals who want to avoid legal trouble should include an email disclaimer at the end of their emails. Although an email disclaimer isn’t a foolproof solution against legal repercussions, legal teams still insist on adding these disclaimers.

The effectiveness of an email disclaimer is widely debated. But it doesn’t hurt to know more about their uses. Therefore, we will explain the uses of email disclaimers and give you email signature disclaimer examples to help you get started.

With all that said, let’s start.

What Is An Email Disclaimer?

Email disclaimers are separate text added at the end of your emails. The short text is a legal notice or warning to recipients notifying them about potential legal issues should they disclose information in the email.

There are several types of email disclaimers, including confidentiality disclaimers, compliance disclaimers, regulation disclaimers, opinion disclaimers, and more. To know more about these disclaimers, let’s look at their uses.

Uses for Email Disclaimer

Below are some of the most common uses for email disclaimers in any industry.

GDPR or Similar Compliance — Stay In Line With Laws and Regulations

GDPR (General Data Protection Regulation) is an EU law protecting EU consumers’ personal data. Businesses operating in the European markets must be fully compliant with GDPR.

We can use an email disclaimer stating that the business is fully GDPR compliant.

Even if your business isn’t based in Europe, you still need to ensure customers and regulators that your policies are in line with the GDPR.

Therefore, a GDPR disclaimer will make you seem more legit, and customers will feel more confident when handling personal data to your company.

Here are several GDPR disclaimer examples:

• At [Company Name], we take pride in being 100% in line with GDPR. We reiterate that all your data is handled in strict compliance with EU data protection laws. For additional information on how we handled your data, please refer to our Privacy Policy. Should you want to stop receiving emails from us, click on the Unsubscribe button below.
• All information received in this email is for private correspondence only. [Company Name] complies with EU regulations on data protection. You can learn more about this by reading our Privacy Policy section. Click on the unsubscribe button below to stop receiving emails from us.

Confidentiality Disclaimer — Ensure the Intended Recipient Receives the Email

A confidentiality disclaimer states that only the intended recipient can read the email. This email disclaimer states that sharing confidential information from this email is strictly prohibited and can result in other liability.

Confidentiality disclaimers are common nowadays. Nearly every company that handles customer data must add an email disclaimer referring to email confidentiality. Here are several confidentiality disclaimer examples:

• The content of this email is confidential and intended for the recipient specified in the message only. It is strictly forbidden to share any part of this message with any third party, without the written consent of the sender. If you received this message by mistake, please notify the sender immediately, so that we can ensure such a mistake does not occur in the future.
• This message is intended solely for [Receiver’s name]. Should you receive this message by mistake, we would be most grateful if you informed us that the message has been sent to you. In this case, we also ask that you delete this message from your mailbox, and do not forward it or any part of it to anyone else. Thank you for your cooperation and understanding.

Cybersecurity Disclaimer — Ensure Employees Check for Viruses in Emails

With cybersecurity being a popular topic of discussion, there’s no better way to remind your employees of their responsibilities regarding viruses and malware.

Namely, hackers will target companies by targeting the email communications of their employees.

Therefore, your employees can stop cyber threats if they follow cybersecurity protocols. A cybersecurity disclaimer does fall under the category of a liability disclaimer.

Here are several cybersecurity disclaimer examples to add to your email communications:

• [Your company] puts the security of the client at a high priority. Therefore, we have put efforts into ensuring that the message is error and virus-free. Unfortunately, the data included in emails could be infected, intercepted, or corrupted. Therefore, we advise the recipient to check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.

Liability Disclaimer — Ensure You Don’t Get Sued for An Employee’s Mistake

Your employees have a responsibility to uphold the values and views of the company. But sometimes, employees take it a step further. This could naturally result in a lawsuit or some sort of backlash against the company.

But with such a disclaimer added at the end of the email, you tell customers and other recipients that the employee is personally liable for any damages, not the company.

You tell that the company accepts no liability for the views of the employee responsible for sending the email, whether in making defamatory statements or unpopular opinions.

Here are a few examples of a legal liability disclaimer in your emails:

• The views and opinions included in this email belong only to the author and do not necessarily reflect the views and opinions of the company. Our employees are obliged not to make any defamatory clauses, infringe, or authorize infringement of any legal right. Therefore, the company will not take any liability for such statements included in emails. In case of any damages or other liabilities arising, employees are fully responsible for the content of their emails.
• The opinions and beliefs expressed in this email are mine and do not have to reflect the opinions and beliefs of the company.

Conclusion

That concludes this guide on email disclaimers and email disclaimer examples to add to your emails. Email disclaimers go beyond the uses we’ve included in this guide.

These disclaimers can be used when an employee enters into a legally binding contract with your company, stating that their views do not necessarily represent the company’s, and more.

These disclaimers are safety policies in case something happens outside your reach. Since we can’t monitor what a person can and cannot say or do, adding an email disclaimer is one way to protect yourself from potential backlash and lawsuits.