Fleet management for beginners

Fleet management core function has always been tracking, but what else matters in modern fleet management solutions when you are a small company or a beginner?

The primary tool for fleet management is a system for control over all company vehicles. An enterprise with as few as three to five (3 to 5) company vehicles will gain measurable savings and efficiency from a central control system. The core of fleet management is tracking. One must know where the vehicles are at any point in time. GPS tracking provides instant access to vehicle locations. A GPS connection on each company vehicle will also enable drivers to navigate efficiently in unfamiliar areas.

Routing Is a Key

Efficient route planning is another core element of good management. Fuel costs are a significant part of fleet management. Inefficient routing wastes fuel and time, both of which have a cost and an impact on productivity. Customer satisfaction is an important measure of business success. Waiting for late deliveries or pickups can be a detrimental to business and reputation. Further, effective use of GPS tracking systems can maximize business opportunities. One can add new orders on the fly with efficient routing and fuel usage. This flexible and dynamic type of management is ideal for small and medium sized businesses.

Compliance with Rules

In the U.S. there are rules concerning safety and commercial drivers. The Federal Motor Carrier Safety Administration maintains important standards concerning the amount of continuous hours of service. One can manage service hours manually or with simple computer programs. Company cars and trucks also require safety checks and routine maintenance. Tires, steering and braking all must be routinely checked and certified for safety standards. One can establish operational readiness and reduce loss of company vehicles for repairs by regular vehicle maintenance.


One must ensure that operators have training or experience in the use of GPS systems. This includes changing routes when circumstances require a modification. Among the problems one typically encounters in vehicle management for a small business, is unauthorized use of company vehicles. This can cause excessive fuel usage and interfere with scheduling and routing. This should also be an element of training.

Managing the System

Drivers are accountable for completing route assignments; however, they have considerable leeway in picking routes and making changes to recommended routes. GPS can also provide efficient routes. Often the best route for time and fuel efficiency is not the direct route. A direct route may encounter interference and delays from traffic, road conditions, and other unforeseen causes. GPS tracking systems can provide real-time reporting of roadways that predict more efficient routes under all of the circumstances.

Two-way communications are another step that the beginner should consider for fleet management. It is necessary for emergencies, and it is helpful at all times in which the vehicles are in operation.

Electronic On-Board Systems

The next step-up in vehicle management is on-board electronics. On-board systems are more elaborate than GPS fleet management. In larger fleets, or when installation and equipment costs are not an issue, there are powerful electronic hardware solutions for controlling vehicle activities. This includes maintenance, safety inspections, driver conduct, incidents, and compliance with State or Federal hours of service rules. These systems require central hardware and on-board installations in each managed vehicle.


Does not look very bad at the beginning, but if you look closer and face with available fleet management systems you will find that these systems do not cover needs listed above or are too robust for you. Technology and engineers finally realised this fact as an issue and they got interested with problems companies struggle everyday. Starting from 2012 the market offers business solutions which are technologically advanced and may be used by beginners ans fishy’ entrepreneurs. Solutions which are worth 21st century instead of middle ages.

Here we can find Cloud Your Car fleet management solution for small and medium-sized companies. This is a kind of system that consist above requirements and it’s development process have been reconsidered many times before even starting the coding part. So, the advantages from Cloud Your Car fleet management system are hard to beat even by massive competitors in fleet management. Cloud your car strong value is hardware design, our target from the very beginning was SME entrepreneurs and a goal to be a solution for the fleet management problems that companies struggled so far. A terrific complement for Cloud Your Car hardware part is software which uses all the information that may be gathered by the device, calculates it and advise on the basis of the results it collects. Cloud your car helps making rational decisions in an impressively short time. Automatic analyzes clearly show the fleet manager what to do, what are the risks and what should be changed. Additionally cloud your car fleet management system may apply an algorithm that would calculate the company condition after the changes implementation.

Overall, the business owner who accepts these challenges will reap the benefits of an improved business process. Improvements clearly intended at meeting the needs of the customer.

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