Tracking systems. Why thousands of reports have no value.

It is obvious, that every business needs optimisation in almost all aspects. Optimisation is core in corporations and large companies where minor oversight or inefficiency influences the company expenses.

Exactly the same problems are in small and medium companies. It’s not maybe that spectacular in numbers, but the consequences are similar. Lack of optimisation has a bad impact on the company’s growth perspective. It may slower them or completely block. I think, that worse than the costs of non optimised processes are the lost possibilities and blocked new investments caused by poor cash flow.

People working in audits would probably say, that there is no part of your business which cannot be done better or work better. You can improve the accounting department processes, the recruitment process, sales, customer acquiring activities, improve cars exploitation or drivers performance.

Managers in small companies are aware of the losses correlated with the lack of the system, that could support drivers management, car localization, transport, logistics or mileage made by grey fleet users. So, managers take an example from larger partners — corporations and implement complicated car monitoring systems.

In the matter of human factor optimisation — drivers monitoring, the system or tool should suit the company needs and problems. Drivers monitoring system implemented in corporations are usually complex, inadequate and way too expensive for small entrepreneurs. The most significant drawback is, that large systems gathers a lot of data and may require an additional person in the company to analyse it.

Drivers monitoring systems give companies a wide range of data about fleet and company condition — drivers behaviour, hazardous driving and detailed reports. Extensive systems allows generating reports of many factors and comparisons. Unfortunately, none of the systems solves the core problem — don’t analyse automatically, give no results and no directions to make a reasonable decision to take any actions.

Corporations deal with this problem and hire a well-qualified person to do the analysis. In small companies the most arduous and labor-intensive assignment is done by a main manager or company owner. In a consequence the company profits are lower than expected and promised by the system provider.

I believe that small companies need a system, which offers well-tailored features than unprocessed raw data. Less than a half of features is usually used by the end user, so what’s the point to pay for the useless rest? Good fleet management system should be more automatic than manual. The end user have to know and feel that he made a great deal, that the system improves company performance, saves money and lots of time.

Are you an entrepreneur or a manager? And would like to improve the business performance?

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