Webinar recap — How doDOC helps Word with scientific documentation
The latest live webinar “How doDOC helps Word with scientific documentation” was organized in collaboration with Medicen Paris Region and aimed to show how doDOC can fill the gaps in Microsoft Word’s shortcomings in the collaborative process of writing and reviewing scientific documentation. If you were unable to attend the webinar, below are the key takeaways that can help you and your team develop solid manuscripts without the complications associated with document collaboration.
What works well when writing scientific documentation in Word?
Do you remember your first computer and how few applications were available? For most of us, Microsoft Office Suite was the only application we had, and we became so familiar with it that we would consider ourselves experts in it.
We grew up thinking that developing documents meant developing them in Word, where every feature was intuitive, and we could write and rewrite as we pleased, all in a single document file.
So, what doesn’t work well when writing scientific documentation in Word?
- Each author is forced to work on a different version of the document. You work on your section, email it to a colleague, and wait for them to complete their review before you can get back to writing
- While your colleagues work on their sections, you have no way to monitor and assist them
- Writers must compile different versions into one
- There is no collaborative citation management control
- There is no support for journal or agency requirements
- The authoring process is disconnected from the workflow management system. Authors download documents from systems such as Veeva or Teams, work offline, and then re-upload. As a result, the editing and review process is invisible to those systems
After recognizing what Word can and can’t do, how can doDOC support those weaknesses?
doDOC was built by scientific writers for scientific writers to enable real-time collaboration! And if you’re thinking, “But we don’t all need to be working collaboratively in real-time in the same document,” we ask you the following: wouldn’t you like to work collaboratively in the same version? And wouldn’t it be nice to be able to work on the document when you have time to do so, even if someone else is also working on it at the same time?
Real-time collaboration enables you to have a single source of truth, more control over the content, and overall, less complexity in the writing and review processes. This means:
- Collation of track changes and comments into a single version: all the actions take place in one version, visible to every author and writer
- True collaboration and knowledge development: doDOC allows authors to collaborate and build upon each other’s knowledge
- Definition of document workflows: writers can control when a document can be edited and by whom, depending on the status assigned
- Secure sharing: control of authors’ permissions in the document or sections, including seamless access for external authors
- Citation management: Authors and writers can bring in citations directly from PubMed, Scopus, Mendeley, and Word
- Automatic formatting for scientific journals: doDOC offers more than 2000 templates for relevant journals, so you can choose the required template within the platform
Is doDOC a good fit for me and my team?
If you are a scientific or medical writer and relate to the weaknesses mentioned above, please know that there is a better way to author and review manuscripts.
doDOC enables a level of controlled collaboration through permissions, sectioning, tasks, and versions that Microsoft Word or Google Docs don’t have. The final version is exported as a Word document, in compliance with the formatting and template required, thus closing the cycle of collaboration between Word and doDOC.