FAQs about Estonia’s Digital Nomad Visa
Have questions about Estonia’s new Digital Nomad Visa? Read on for answers!
Estonia has launched its long-awaited Digital Nomad Visa.
E-Residency Managing Director Ott Vatter said in his blog article today about the DNV:
“This is great news for location-independent entrepreneurs around the world as it provides a legitimate way to live and work in Estonia for up to a year.”
As promised, this blog post contains detailed information in response to some frequently asked questions about the DNV to help you decide whether it’s for you!
The DNV is a brand new initiative for Estonia and there are still issues being discussed and worked out. We will therefore add questions and update this blog post as necessary. So, if you have questions that are not already covered in this article, please let us know in the comments section so that we can share answers with the community.
1. What is the difference between e-Residency and the Digital Nomad Visa?
The key difference is that the DNV provides holders with the right to stay in Estonia temporarily whereas e-Residency does not provide any travel rights.
E-Residency is a secure, government-issued, digital identity that provides access to Estonia’s trusted, transparent e-governance services and business environment. With their unique digital identity card, e-residents can securely authenticate themselves online, establish an Estonian company, digitally sign and encrypt documents and contracts in line with the highest EU standards, and access a broad range of e-services remotely.
Read more about e-Residency here:
e-Residency Benefits | Digital Nomad, Freelancer, Startup Company
Pay state fee and receive confirmation email after successfully submitting. State fee: €100. Depending on the chosen…
E-Residency is therefore a great solution for digital nomads and other remote entrepreneurs who want to run a business without borders at low-cost and with minimal bureaucracy from wherever they are in the world. E-Residency provides no right of citizenship, residence or travel to Estonia or the EU.
The DNV provides to eligible digital nomads a temporary basis to live and work remotely in Estonia for up to a year. It is meant for people who can perform their work location-independently using telecommunications technologies and who work either: for an employer registered abroad, for their company registered abroad, or as a freelancer for clients mostly abroad.
Staying in Estonia on the DNV does not give the right to obtain Estonian citizenship or permanent residency. The DNV is not a residence permit but a temporary stay. Standard Estonian Government visa rules and procedures apply in addition to proof of digital nomad eligibility.
The DNV is not connected to e-Residency and being an e-resident is not a prerequisite to applying for the DNV and does not simplify the application process. It is possible that this could change in future as solutions are developed to enable integration of Estonian e-governance solutions like e-Residency with the DNV. Many e-residents will be eligible to apply, but will be subject to the same application rules and procedures as non e-residents.
We do envisage however that having an e-Residency digital identity card could be helpful for holders of a DNV when they are staying in Estonia as it will enable them to take advantage of some of the country’s e-services while they are here.
2. When did applications open?
Applications for the DNV opened on 1 August 2020, when the implementing legislation became effective.
You can pre-fill the application form online here, then print and sign it, and gather all of your other supporting documents to take to your nearest Estonian Representation that handles visa applications or a Police and Border Guard office in Estonia. See FAQ #7 below for detailed information.
3. Who is eligible to apply for a digital nomad visa?
To be eligible, you must prove that you can work location-independently using telecommunications technologies, essentially that you’re a ‘digital nomad’.
In addition, you will need to prove that you fit under any one of the three following categories:
- You work for an employer that is registered in a foreign country and you have a contract of work with that employer;
- You conduct business activity for a company that is registered in a foreign country and of which you are a partner/shareholder; or
- You offer freelance or consulting services mostly to clients, whose permanent establishments are in a foreign country, and with whom you have contracts.
For the first category, the legislation does not distinguish between public or private sector employers. So you will be eligible whether your employer is a private company, a public sector agency (e.g. government or regulatory body), or a not-for-profit entity. What is important is that you have a contract of employment with the employer and you are able to work remotely using telecommunications technologies.
The other important eligibility requirement to be aware of is the income threshold, which is meant to evidence how you will support yourself during your time in Estonia. An applicant must provide evidence of their income during the six months preceding the application. Currently, the monthly income threshold is €3504 (gross of tax). See more in FAQ #20 below.
4. Are there any restrictions on eligibility based on my country of origin or the sector in which I work?
There are no eligibility restrictions based on your country of origin or the sector in which you work.
However, applications for the DNV will be denied to applicants who do not at the time of their application have the ability to travel to Estonia due to COVID-19 travel restrictions. See FAQ #6 below.
5. Is there a limit to how many DNVs will be issued?
There is no ceiling for the number of applications or visas issued.
6. Due to COVID-19, I can’t currently travel to Estonia because of travel restrictions. Does the DNV enable me to bypass these rules and travel to Estonia?
Currently, due to COVID-19, there are restrictions on travelling to Estonia for citizens of certain countries. The DNV will not be issued to applicants who do not at the time of their application have the ability to travel to Estonia. It is therefore important to read the latest information on travel to Estonia on the Ministry of Foreign Affairs website before making an application for the DNV.
We are also aware that in some countries, citizens are not free to travel abroad except in very limited circumstances. Please therefore also carefully check the travel rules of your own country before applying for the DNV.
7. How do I apply for the DNV?
Applications opened on 1 August 2020 at Estonian Representations that handle visa applications (or if you are already legally in Estonia, you can apply at a Police and Border Guard office).
NB: The only official ways to apply for a DNV are: (1) directly through an Estonian Representation that handles visa applications, (2) directly at a Police and Border Guard office 3) at a VFS office, which has been delegated the right to handle DNV applications on behalf of the Estonian Government (USA, Canada, Australia, Japan, Ukraine).
(Edit: this paragraph was added by way of clarification on 17.08.2020 and edited to add the 3rd option on 31.01.22.)
The first step is to carefully read the eligibility requirements set out in question 2 above.
If you meet the eligibility requirements, the next step will be to complete the visa application form (which you can pre-fill online).
The DNV is subject to standard rules and procedures for issuing visas to stay in Estonia, including as they relate to making the relevant visa application, having a valid travel document, paying the state fee for a visa application, having adequate health insurance and financial resources, and passing a background check. Links to more information on these standard rules and procedures are provided in question 10 below.
The main difference for the DNV in contrast to other visas to Estonia is that, in addition to the standard visa application procedures, you will need to provide information and documents proving your eligibility as a digital nomad — to which, see question 7 below.
When applying for a DNV, you can apply for either an Estonian long-stay visa (D-visa) or a short-stay visa (C-visa), depending on your planned period of stay. Applications can be made in English, Estonian, or Russian. The state fee for a D visa is €100 and for a C visa is €80.
Once you have completed the application form, print a copy and sign it and gather copies of all required supporting documents. Submit your application in-person at your nearest Estonian Embassy or Police and Border Guard office (check first whether you need to make an appointment) — and don’t forget your supporting documents!
8. There is no Estonian Embassy in the country where I am located. How do I apply?
You will need to legally travel to your nearest Estonian Representation that handles visa applications (or VFS office that has delegated authority from the Estonian Government to handle visa applications — added 31.01.22 by Ed.) in another country to apply for the D visa.
Alternatively, if you can legally travel to Estonia from your current location, e.g. on a tourist visa and in line with any COVID-19 travel restrictions / regulations, this could be an option as you can apply at a local Police and Border Guard office here.
9. What additional supporting documents can I provide with my application to prove I am a digital nomad?
In addition to the standard visa application procedures, you will need to provide information and documents proving your eligibility as a digital nomad. That is, you will need to provide:
- documents certifying that you can perform your work duties independent of location and that you use telecommunications technology in the performance of these duties;
- documents certifying that you continue to work either: for a foreign-registered employer, for a foreign-registered company in which you have a shareholding, or as a freelancer or consultant mainly providing services to clients with a foreign establishment according to a contractual relationship;
- documents certifying your income during the six months preceding the application and which indicate the amount, regularity, and sources of the income; and
- a description of your study and professional life course.
Examples of documents proving the facts referred to the first two points above are:
- a written explanation of the applicant regarding the intention to use the visa for teleworking;
- a written confirmation from the employer that the applicant is able to perform work duties remotely;
- an employment contract or other contract showing your obligations to your employer or company;
- a certificate from the competent authority of the state of location of the applicant concerning the payment of mandatory state or local taxes or social security contributions in the state of location;
- a certificate from the competent authority of the state where the company is located, which shows the name, location, field of activity, your participation in the company and information concerning the legal representatives of the company; or
- any other documents which prove these facts.
Freelancers may not have written formal contracts every time they provide services for e.g. webinars, lectures and consultancies. Freelancers should note that where possible, you will need to provide written contracts, but e-mails and other documents can also be taken into account as a contract if you present them as such (as you can enter into a contract via an e-mail conversation). Essentially, show a form of written evidence proving you provide services as a freelancer and get paid accordingly.
10. How long will it take for my application to be processed?
The relevant administrative authority with whom you make your application will review your application in full and conduct thorough background checks like they would for any visa application to Estonia. This process will take at least 15 days and on average around 30 days.
NO person is automatically eligible for a DNV and their application and background will be checked as carefully as for any other visa applicant.
11. Will I be notified if my application is successful?
Successful applicants will be notified when they need to visit an Estonian Embassy or Police and Border Guard office to verify their identity and pick up their DNV.
12. Where can I get more information and support regarding my application?
If you apply at an Estonian Embassy, please read the following information on the Ministry of Foreign Affairs website: for D visas and for C visas. For specific questions about your application, please contact your nearest Estonian embassy for support.
If you apply at a Police and Border Guard Board office in Estonia, please read the information published on the PBGB website.
You can also reach out to PBGB migration advisers by phone: +372 612 3500 (Monday to Friday 9.00–15.00 Estonian time) or by email: email@example.com for specific questions regarding the DNV and your application.
13. Can a DNV-holder also work for an Estonian company / employer?
A foreigner staying in Estonia on a DNV can also work for an Estonian company / employer, but the main purpose of their trip must be the remote work specified in their application, i.e. that they can work independent of location with the help of telecommunications technologies and fit within one of the three eligibility categories set out above.
For example, an IT specialist who works for a foreign employer and stays in Estonia on a DNV may do additional work for an Estonian company as an IT specialist.
14. Do local companies that employ people who are staying in Estonian on a DNV have registration obligations in Estonia?
As this is additional employment, registration of short-term employment and payment of the average salary in Estonia is not required. However, the main purpose and activity of the stay in Estonia must continue to be related to teleworking for the benefit of a company, customers or employer abroad.
15. What are the tax obligations of a DNV-holder?
If a DNV-holder stays in Estonia for more than 183 days in a consecutive 12 month period, they will be considered an Estonian tax resident and should declare and pay taxes here. Read more about tax residency here.
Otherwise, please direct your specific tax questions to the Estonian Tax and Customs Board by email to firstname.lastname@example.org.
16. Can a DNV-holder stay in Estonia during the entire visa period?
Yes. A person staying in Estonia on the DNV may stay here for the entire validity period of the visa.
17. How long can a DNV-holder stay in other countries in the Schengen Zone during their visa period?
This depends on whether you have a short-stay or a long-stay visa.
For example, during the validity of an Estonian long-stay visa, the holder can stay in other countries in the Schengen area for 90 days within 180 consecutive days.
See the Ministry of Foreign Affairs website for more information.
18. Does a DNV-holder also receive health insurance or collect a pension in Estonia?
A DNV is a temporary basis for stay. A DNV-holder temporarily staying in Estonia must have a health insurance contract that guarantees the payment of medical expenses in case of illness or injury during their stay in Estonia.
The pension is collected by the digital nomad in the country where their social tax is paid, e.g. the country in which they are normally resident or employed.
19. Can DNV-holders bring family members with them?
If a person is issued with a DNV, that person’s spouse and minor child (and/ or an adult child who is unable to cope independently due to a medical condition or disability) may apply for a visa under the same conditions as the DNV-holder. Decisions on spousal visas are made on a case-by-case basis. For example, if you apply for a long-stay D type DNV, your spouse and children should apply for visas too. If successful, they will be issued with a visa on the same conditions as your DNV.
Estonia recognises same-sex unions so same-sex partners can apply for a visa to accompany their DNV-holding partner.
If a spouse is successful in being granted a visa to accompany a DNV-holder, whether they can work will depend on the conditions of their visa.
20. How is the income requirement determined?
The amount of sufficient funds for applying for a digital nomad visa is €116.80 per day. As the DNV can be issued for a period of up to twelve months we do not expect a digital nomad to have €42,632 (i.e. €116.80 x 365 days) when submitting their application. We expect that a person should have financial means for at least the first month of €3504 euros (i.e. €116.80 x 30 days).
Decisions as to what constitutes sufficient legal income will be made on a case-by-case basis based on the proof of income you submit. A person applying for a digital nomad visa has to provide evidence of sufficient legal income within the past six months. The amount of the previous income that is sufficient is based on the €116.80 per day / €3504 per month benchmark. Using this we can estimate whether you are able to fulfil the requirement of sufficient financial means in coming months.
The authority reviewing your application will look at all of the evidence you provide, including your bank balance and income in the past 6 months from all avenues. This could include your salary, dividends, director fees, rental income, interest from investments, shares, assets, etc.
21. Can I renew or extend my DNV and for how long? How many times can I renew it?
Renewal or extension of a DNV is not possible but you could apply again for a second DNV. However, in Estonia (and the EU), the maximum period of stay of a foreigner on long-stay visas shall not be longer than 548 days within 730 consecutive days.
Therefore, if you apply for a DNV for the maximum period of 1 year, after that you can apply for a second DNV for a maximum period of six months. These would be two separate applications and decisions and, if you are successful in both, two separate stay visas. After staying in Estonia for 1,5 years you will be required to leave Estonia.
Please note that staying in Estonia on a DNV has no advantage with regards to gaining any form of residence permit in Estonia.
22. Where can I find out more information and follow the latest news and updates on the DNV?
The e-Residency team has been tasked by the Estonian Government with communicating information about the DNV. Therefore, we encourage you to join our great community of over 70,000 e-residents from over 170 countries to follow the latest news about the DNV, e-Residency, and Estonia more broadly:
- Visit the Digital Nomad Visa webpage: e-resident.gov.ee/nomadvisa and subscribe to the e-Residency newsletter for updates
- Read our Managing Director Ott Vatter’s blog article introducing the DNV
- Follow e-Residency on Facebook, Twitter, Instagram, and LinkedIn for the latest news on the DNV
Do you have other questions about the DNV? Please ask them in the comments section below so that we can consider them internally and share additional information for the benefit of all of our community.