Invest time in adjusting your Outlook

We all should invest time in adjusting our Outlook email layout for easy and usage in our daily work.

I would start with a statement that my screen is the most expensive real estate property in my workplace — at least this is how I see it. After all, I am looking at my screen most of the day (let’s leave the meeting rooms aside for now) and I want to be able to adjust it carefully for including the most valuable information for my work, and optimally clear away all the other unnecessary disruptions.

When I was serving in a software engineer role, I used to adjust my development environment application to fit my needs. Actually, in most of the companies I have worked for, the development environment adjustment was one of the first steps in the training program for gaining the maximum efficiency in the daily work.

Once I have stepped into the leader position, I have started to work with Outlook much more closely, and it became the application I use the most. Unfortunately, no one has explained to me how to adjust my Outlook to get the maximum efficiency in my work. If you have experienced the same, you would probably enjoy the next posts. I would share in this all the shortcuts, tips and tricks I wish someone had shown me 10 years ago when I first moved to a leader position.

BTW, the practical information I would share in those next posts is not targeted only for leaders — anyone can benefit from it. The point is that the more you use Outlook in your daily work, the more benefit you would achieve .

So back to our topic — we need to treat our screen as a valuable real estate property and take advantage of all its space. You always can buy a bigger screen (depends on how good you are in convincing your boss to spend that extra budget), but there is a limit to the size that is comfortable to view. Moreover, using that approach (buying a bigger screen) you would always get into trouble when moving to work on other environments, such as your laptop, using remote-desktop to your work environment from home computer, etc.

The big question is how much time such adjustments can save. This is a good question and it depends on how bad you are in working with your Outlook. The amount of saved time is not the only factor you would gain. The easier it would be for us to use Outlook, the more freely we would use it and leverage its strength. This is the big bonus as I see it.

I hope you are now a bit more convinced that you should spend some time in adjusting your Outlook environment. In the next few posts I would share a few practical tips on how to adjust our Outlook email layout for achieving maximum benefit.

Originally published at on September 21, 2015.