Onboard Your Company with Computer Tracking Software
Computer work tracker can help your business in several ways: it helps you boost productivity while keeping your sensitive data safe. However, the benefits might not be so straightforward for your employees.
“Okay team, from today, your computer activity is being monitored” — well, that surely isn’t the way to introduce your employees to the new monitoring practice, well unless your aim is to create a culture of mistrust. In order to have the monitoring method accepted among your workers, there are certain steps you need to take.
Discuss Changes With Your Employees
There are two kinds of people — those who adapt easily and those who don’t. You’ll have to deal with both when implementing the monitoring novelty.
Your first step should be organizing an all-staff meeting. Expect your employees to come up with many questions regarding the monitoring process and be ready to provide them with answers. Your team needs to understand why you want to use computer tracking software. Make it clear how both the company and individual employees can benefit from using it.
Don’t get your employees under the impression your main goal of monitoring is to pick out and punish the bad apples. Of course, frequent underperformance should be addressed and discussed how it can be dealt with. But seeing your employees using non-work-related activities every now and then shouldn’t be alarming. Everyone needs a break after a time of hard work, and you shouldn’t be occupied with how they spend that time.
Create a Policy
A question of trust and privacy will probably come up, as those are your employees’ biggest worries. This is where a written policy is essential. It should address who’s subject to monitoring, what are your reasons for conducting it, what kind of data will be gathered and who will have access to it. Get as detailed as you can and cover all the possible questions you might get.
The policy should end with a consent form. In many countries, employee compliance is required by law.
Use the Right Software
There are a lot of different monitoring tools on the market — to each their own. Pick the right one according to your monitoring needs. Think about what you need in such computer tracking software. Do you need a screenshot ability? How about the productivity calculator? Is keylogger a necessity or an excessive feature?
The next thing that defines your software pick is the size of your company. Certain program monitoring software is designed for smaller businesses and startups, while others have additional abilities that help you manage large companies and enterprises easier.
Last, but certainly not the least, you need to take into consideration the cost of the PC tracker. The price depends on the features it has, but many offer a discount based on the number of employees. Furthermore, they all offer a free trial or a limited version, so you can try them out before picking the right one.
Ask for Feedback
Let the voice of the subjects of monitoring, your employees’, be heard. Even if you have done all the steps above, your employees will have their concerns or suggestions. Having them involved in the whole process will make them accept it easier while not meddling with the culture of trust established within the company.
Set the Tone
There’s no better way to reassure your employees’ concerns about employee monitoring than to monitor your computer activity. This way you’re leading by example how they should behave in the monitoring environment — while they should focus on the work, non-work-related activity is allowed during the break. However, privacy shouldn’t be expected in such a case, and your employees should have that in mind when spending time on the personal affair on office computers.
Final Thoughts
Computer tracking software is no boogeyman. When conducted correctly, it’s a great tool for productivity and employee management, but there are certain steps you should take in order to get your team properly on board with it.
