Recently I’ve been having a lovely time using Loomio as a meeting-support tool. Here’s roughly what I do:
- A few days before the meeting, I start a thread with a title like: User Support Coordination Meeting, 1pm, Wednesday 10 February. I note the venue, and if I’m expecting remote participants the Google Hangout or Appear.in link for videoconferencing.
- Then I post a draft agenda, and invite group members to add further agenda points they’d like to see covered.
- Sometimes when I’ve sensed contention about what should be worked on in a meeting, I put up a proposal along the lines of I’ve shared an outcome I want to get from this meeting. The position statements from those proposals have generated a lot of clarity about what’s actually most important to prioritise.
- Immediately before the meeting starts, I write the agenda points on a whiteboard — or better yet just project the Loomio thread’s context panel itself.
- At the beginning of the meeting, after welcome and check-ins, I ask someone to record notes & actions. This often happens in a linked Google Document, but I like it even better when it’s simply a comment in the thread, at-mentioning people who’ve taken responsibility for various tasks.
- After the meeting people can use the thread to report back on their tasks — or to be chased up 😀