An open and honest letter to everyone who is in the decision-making process of finding the best time tracking software for their business.
In this post I’d like to compare Everhour to a well-known time tracking software called Toggl in order to help you to choose the best one for your company.
The majority of blogs provide comparison only on number of features a tool has. I personally believe it’s not the best approach.
In my opinion, it‘s very important to start with understanding the concepts and principles embodied in product and how they will affect (ideally complement) the process at your company.
So many times I’ve tried a new tool, invested the time of the team in its integration, only to realize a few months later that the data cannot be analyzed the way we need, that the product does not give the necessary insights or flexibility, that the product team are not planning any further development …
Below, you’ll find information to help you compare the basic principles of Everhour versus Toggl, our vision, future plans, as well as thoughts from current Everhour customers who have made the switch.
I hope this helps…
1) Project management integrations
If your team is actively using such popular project management tools like Asana, Trello, Basecamp, GitHub or Pivotal Tracker, Everhour offers the most native, advanced and seamless integration with any of them.
Take, for example, Asana.
I’d use Asana in my further examples, but same pattern applies to all apps Everhour integrates with, and you can go to a particular integration page for specific details/screens.
All what Toggl does is adds an icon in the task pane, clicking on which you will start / stop timer.
When you click on the link, Toggl simply creates a time entry that has the same name as your Asana task. Literally just text coping, nothing more.
- Toggl does not sync any external data from your project such as tags or sections;
- If you rename an Asana task, you and all your colleagues have to rename everything in Toggl;
- Toggl gives no option to manually log time inside Asana for today or for past period (only timer);
- The total reported time per task can be seen only in Toggl reports, it is not visible in Asana;
- Toggl integrates into Asana via an extension that works only in Chrome;
At Everhour we aim at complementing Asana’s interface with a bunch of useful data, thus improving your existing experience and process.
In the task pane you can Start/Stop timer with a single click, or optionally log time for past activities by selecting an appropriate menu item when there is no need to be completely precise.
Reported time is displayed directly on the tasks list — for each individual task, as well as total time by project in the top.
This way, it’s much easier to keep the status of the project and everyone’s productivity under control, without go to reports every single time.
The integration looks immensely native, so employees may not even know that this side of the system is handled by a 3d party integration. Consequently, you have to spend less time on their training.
Time estimation is a crucial step in project management. Without it you won’t know how long your project will take, and you won’t be able to get commitment from the people who need to sign it off.
However, neither Toggl nor default functionality of Asana, Trello, Basecamp, Pivotal or GitHub provides estimating functionality.
While Everhour does 💪 😁 😎 😉 🙃
As seen on the previous screen, Everhour lets you see not only the reported time by each task, but also an estimate.
Going into the task details, you can find the progress details of each involved member when multiple people are working on the same task.
Say you or your client spot at a task that shows 40 hrs.
With Everhour you can go deeper, open up details and find out that only 8h were spent on development, while another 16h on design, 8h on QA and 8h on business analysis.
You would agree that with this kind of details, total reported time is perceived differently.
Despite some filtering and grouping options Toggl gives(by clients, tags, projects, team members), you are quite limited.
By comparison, there are no “fixed”, thus unchangeable reports in Everhour. You can save absolutely any combination into a separate report with the telling name.
Add columns, change order, apply filters and formatting, exclude anything specific…
Multiple layout types give you the possibility to see data from the best angle. Divide data by subgroups or use “rotation” (pivoting).
In addition, Everhour allows to analyze time on additional meta data that we synchronize from 3d party tools: time spent by tags, task types, milestones, statuses…
Conditional formatting allows you to highlight various pieces of data in individual cells of your reports. This can help you see patterns or invalid values that might be hard to spot otherwise.
4) Real time dashboard
As a team owner or team admin, you must be willing to be able to see what a team is working right now on without rising a hand or pinging people in Slack.
In Everhour we have a special dashboard for that.
You can watch in real time who is working at this moment and on what, their past activities for today and identify those who didn’t report a minute today at all, ensuring everyone is on track and speed up those who are behind. Everything at a glance on a single page.
As far as I know there is nothing like that in Toggl.
5) Internal projects and tasks
In Everhour, we put much attention to “natively” integrate with the best project management tools, so that you don’t copy/paste your activities back and forth.
However, we understand that there might be cases when Asana or other external tools are not a perfect fit for ALL your tasks or team members. Or you may not use them at all.
Say, part of your team, like accounting, doesn’t need Asana or GitHub account. But still need to report time for tasks. They could just create an internal project and report time within Everhour.
And it’s more then just a project with activity types that you can time track.
Want to give Everhour a try?
We hope this comparison guide was useful to you.
If you feel interested, you can get your whole team set up on Everhour in just a few minutes.
To sign up for your free, no-risk trial (no credit card required),just click here.
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