Evodeck Software
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Evodeck Software

How to Increase your “Time” Without a Time Machine

Time and organization
Credits Back to the Future
Thank you Doug Savage!
A-TEAM
  • doing what they like before doing what they don’t like and what takes less time before what takes longer;
  • choosing easy tasks before the hard tasks;
  • choosing tasks that require handling materials over thinking tasks;
  • choosing scheduled tasks with others (e.g. meetings) over the ones without a designated time slot;
  • choosing planned tasks over unexpected ones;
  • choosing tasks that have other people’s dependency over tasks that only depend on themselves and work based on “group” consequences;
  • do urgent tasks over non urgent ones and deal with crises and emergencies first;
  • do things because it’s a habit, without thinking about the consequences;
  • deal with tasks in the order they emerge;
Covey Matrix
  • In Quadrant I of the Covey Matrix (top left) you can find your urgent tasks, things that need to be dealt with immediately! Here is where you deal with all the work crisis, usually you can easily identify what they are. But if you are spending most of your time in this quadrant watch out for burnout signs and take a closer look on what you are NOT DOING on quadrant II.
  • In Quadrant II (top right) is where we find the important but not urgent tasks. Although they do not require our immediate attention, we should tag those tasks as important because they usually require planning and good planning requires time. Business/project wise this is your essential step to guarantee you achieve long term goals and establish a sort of balance. This quadrant is where you can plan your projects, prevent crisis, identify new opportunities and build and improve your relationships.
  • In Quadrant III (bottom left) it’s when we have urgent, but yet unimportant items. These are the tasks you should take a closer look at and minimize or even try to eliminate them (e.g. unnecessary meetings and interruptions). A big part of the time spent in software development is in meetings. Internal meetings, meetings with the client, meetings with partners… In sum, it’s a lot of people and subjects to manage. Although planning and decisions are very important business-wise, if you aren’t careful with the way meetings are organized they end up consuming a lot of time in unproductive time slots.
  • In Quadrant 4 (bottom right) we have unimportant and also not urgent items — items that don’t have to be done anytime soon, perhaps add little to no value and also should be minimized or eliminated. These are often trivial time wasters. Time stealers like pleasant social media time, cartoon viewing and procrastination in general fits here. No one can do 8 hours of continuous work with distractions but don’t fall into the loop.
  • phone interruption and occasional visits/encounters;
  • “meetings”;
  • delayed or incomplete information;
  • excessive bureaucracies, paper work and other formalities;
  • lack or excess of staff;
  • noise, and visual distractions.
  • Working too hard and not knowing how to say “NO”;
  • lack of self organizational abilities;
  • too much social time;
  • accumulate unfinished tasks;
  • procrastination and indecision;
  • no self-discipline in sticking to what you committed to.
  • lack of standards, control and progress reports;
  • poor delegation or confusion in authority or responsibility;
  • lack of communication and not knowing how to listen;
  • inexperienced or inadequate people for the job;
  • having no clear goals, priorities and planning.
“Tic Tac” credits gfycat.com

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