Time Management Mistakes and How They are Hurting Your Work Day

When things start to get so busy and your calendar becomes increasingly crammed with things to do, and people to see, and places to be, it almost becomes too easy for one to wish for more hours in a day. As entrepreneurs who are building businesses, you may want to pay closer attention to this week’s feature because, although we know that you have your own time-saving tricks up your sleeve, we are here to debunk some of the most common misconceptions about time management and how these could be hurting your productivity in the long run.

  1. A full calendar means you are being super productive with your time. Well, not necessarily. People make the common mistake of packing their calendars full of appointments to try and “maximise time” and “take full advantage of working hours”. We are all for making the best use of time, but having empty spaces on your calendar certainly does not mean that you are slacking off. Remember, some projects (if not most of them) take longer than anticipated so having time in between ventures will give you the extra time you need to tie up loose ends or make finishing touches.
  2. Putting off the bigger projects and starting small. We are all guilty at some point of starting with the smaller tasks and leaving the bigger ones for later — kind of like limbering up join the gym floor before engaging in a big workout session. The problem with this trick is that you could get distracted from actually accomplishing what is more important. There is evidence showing that getting into the mindset of starting with the bigger projects will boost productivity. This is because your brain will begin to automatically send, and resend, signals and impulses that will compel you to finish them more efficiently.
  3. Working through lunch hour to get more things done? We’d advise against that. Theoretically, working on your designated break time gives you more hours to finish what you are working on. However, there are multiple studies suggesting that skipping breaks actually affect your efficiency and make you less productive. Breaks are designed to give your brain pause from all the information processing and micromanaging. Resting for a few minutes in between tasks is good for you, so don’t skimp on them.
  4. You can’t get anything done if you don’t sit down at the beginning of the day and plan out your itinerary. Sounds fair enough but, in reality, counterproductive. Your energy levels peak early in the morning and you should use this time to do something rather than planning to do something.
  5. Work now, live later. This is all too real for many of us. Whether you run your own business or you are working an 8-hour desk job, shoving your personal life in the background is not a good thing. Set your priorities straight and stick to the ones that are more important. In fact, these two facets of your life are so intricately interrelated that one cannot be more successful without the other bearing the consequences.
  6. Multitasking gets more things done in half the time it takes you to finish one thing at a time. We’d love to say yes, but we would have to say no. Trying to accomplish tasks, one on top of the other only results in lowered efficiency. Not to mention that you are a hundred percent not focusing as well as you should be — after all dividing your time means dividing your attention. If you truly want to be productive, then lose the distractions and concentrate on one thing at a time.

In such a competitive environment, we understand how it becomes easy to be lured into utilising strategies that claim to increase your work rate and improve your outputs. However, we believe that the best strategy is still to stick to the things that actually do these things for you and not just claim to be the answer to all your work prayers. For more help on how to be productive, visit our Ezy VA website and join out Virtual Elite Facebook Page.


Originally published at Ezy VA Blog — Time Management Mistakes and How They are Hurting Your Work Day.