Increase Your Work Productivity With Virtual Office
Is it possible to increase work productivity with a Virtual Office?
We know that virtual office is a more flexible and customized office solution and it can reduce your costs to an extreme level but is it really possible to increase your productivity with virtual offices?
Well, yes it is, let’s see how…
When you opt for a virtual office, you don’t just reduce your costs and get access to office space in most premium locations but you also give the flexibility and convenience to your employees to work remotely in their own space and with the most comfort.
When your employees are comfortable and doing their job in their own space, they tend to work more effectively and creatively. Still, It is a debatable topic that remote working can increase your productivity or not.
Most of us think that remote working or working from home reduces discipline level and adversely affects the work. It is not true. Yes, there is no one to monitor your employees and they are not much disciplined while working, and yes there are deadlines to meet but it doesn’t mean that remote working cannot be done effectively. You just need to make few factors to measure the work.
Research Confirms That Working From Home Raise Productivity.
Recent research reported by the Harvard Business Review confirms that working from home or remote work can raise productivity.
A Chinese travel company Ctrip gave half of the employees of its call center an opportunity to work from home for a period of 9 months. The remaining half of the employees were still working from the office as the control group. Findings of the survey and data collected at the end of the study reveal that in comparison with the employees who came to the office, the employees working from the home were not only happier but also more productive.
Key Results Of The Research
- People working from home completed 13.5% more calls — which means that the company got almost an extra workday a week out of them.
- $1,900 saving per employee on furniture and space over the period of 9 months.
- A major decline in the no. of sick days.
- Lower attrition rate.
- Self-reported increased job satisfaction.
This study was made for a call center that is easily measured and easily performed well, thus remote working may not be ideal for all types of jobs in all industries. But you can surely make certain factors to be followed to make your whole process organized and systematic while your employees are remotely working.
A major concern of Business Owners considering the work from home option is the decreased communication among the workers. You may recall Yahoo CEO Marissa Mayer’s ban on working from home. She indicated that her main concern was the decreased communication. At a conference she said —
“People are more productive when they’re alone, but they’re more collaborative and innovative when they’re together. Some of the best ideas come from pulling two different ideas together.”
Well, it's right that working remotely may decrease the communication among the workers but there are many practices followed by which you can reduce the communication gaps. During this pandemic, we are left with no choice. Now, it is not our choice but it has become necessary to allow our employees to work from their homes. And so far, it is working fine. Companies have established systems to track progress and reduce gaps. There are many cases where increased productivity has been measured while working remotely.
Few Tips To Increase Productivity While Working Remotely
1. Use Tools To Maintain Smooth Communication
You should always use online tools to maintain streamlined communication between your employees. It is totally worth spending few bucks on such tools. These tools have developed in a way to provide maximum value, maintain a smooth connection, and are very easy to use. There are various tools available online such as—
2. Assign Shorter Targets
Instead of giving whole projects or big targets, try to assign smaller targets to your employees. It will keep them moving. Break the projects into smaller tasks and ask your employees to deliver in a week instead of giving monthly deadlines. It will keep them motivated to work harder even from their home. That’s what you want. Right?
3. Make Tasks Measurable
All the tasks assigned to your employees should be measurable. Try to make everything in a way that can be measured easily. It will maintain discipline among your employees. It will always remain in their mind that their tasks are measurable and if they don’t work properly, they can be easily tracked on the basis of their work.
4. Plan Meetups
Working remotely and online meetings are fine, but it is one important thing to physically meet your employees once in a while. It will keep your relationship healthy with them. If you and your employees live in the same city, you can plan monthly meetups but if employees are spreading in different cities across the country, you can plan quarterly meetups. Not only for work, but you can also plan meetups for a team dinner, organize parties, go for vacations, etc. It will develop a good bond among your employees and ultimately improve their performance.
5. Create a Reporting System
It is one very important thing if you’re instituting work from home or remote working culture. You must create a reporting system so that you can track your employees and their work. Try to create a daily reporting system, it will push your employees to work harder every day. You can assign tasks, measure their productivity and on the basis of same you can promote your employees which will boost their morale and improve their work performance.
So, when you opt for a virtual office, you allow your employees and give them access to work remotely. And as we have seen, working remotely can raise your productivity if you follow certain measures.
FlexiSpaces is dedicated to providing you the best virtual office options in PAN India. Our centers are very flexible and made in a way to give you the complete customized office solutions as per your requirement and that too at a very low price which can be afforded by anyone. Let us know in case of any virtual office related queries at firstname.lastname@example.org or +919899990277.