Reduce Your Business Cost With Virtual Offices

Abhilash Bhatia
FlexiSpaces
Published in
4 min readAug 20, 2021

--

If you’re a startup or a small business, you know how important is it to reduce your costs to all possible extents in those initial stages.

While starting a business, one thing that comes to mind is where and how to set up your office. And setting up your office involves huge costs and is a real pain if you’re doing it with your own capital. Even though it is very difficult to set up your office in some good location, it can’t be avoided. You can work from home to avoid office expenses but at some point, you will need an office space to fulfill your business requirements.

Having your office at a good location is super important because it builds the reputation and authenticity of your business. But it involves a huge cost and regular maintenance expenses.

But there is one thing that can help you in avoiding these costs — A Virtual Office. A virtual office is a fully customized and flexible office solution and a perfect alternative to traditional office space. Opting for a virtual office helps you reduce your office cost and gives you other advantages.

A virtual office space fulfills all your office requirements. Not only small companies or startups but big enterprises are also opting for virtual offices nowadays. Let’s check out how a virtual office helps you reduce your business cost.

1. Reduce Huge Monthly Costs

If you’re running a business, you are well aware that setting up your office involves a lot of capital — security deposits, monthly rents, furniture cost, infrastructure cost, and this list goes on.

But when you opt for a virtual office, you don’t have to pay huge monthly rentals and upfront securities. The subscription fee of virtual office space is very nominal and anyone can easily afford it. You don’t need to commit to long-term leases. Virtual offices are already furnished with all the modern infrastructure and latest equipment. A virtual office offers you complete flexibility and you can use it on your terms.

2. Eliminate Other Overhead Expenses

Overhead expenses are all those ongoing business expenses that are not directly related to your product. It usually includes maintenance expenses, electricity bills, internet bills, pantry stock expenses, etc. So by choosing a virtual office, you get rid of all these expenses since you no longer need them. Your virtual office is already taking care of all these things and you’re are already paying the subscription fee for that.

3. Access To Premium Business Location With Just A Fraction Of Cost

No need to say how important a good premium location is for your business. Everyone wants to set up their business in most premium locations but not everyone can afford them. But a virtual office gives you access to the most premium locations without creating pressure on your pockets.

With a virtual office, you can choose any prime location suitable for your business and start using it as your official business address which you couldn’t have afforded otherwise. A good location builds the reputation of your business and helps you build a great network of professionals.

4. Reduce Cost Of Calls & Mail Handling

Virtual offices come with the local landline no. and mail handling services. Having a local landline no. is very helpful and adds up to your business in various ways. You can use a dedicated no. available at your virtual office address as your official contact number. This means whenever someone tries to reach you on that phone line they will reach you directly. So this way you’ll be able to make your presence in your virtual office through that line all the time.

As we mentioned, you also get mail handling support which means whenever your courier or parcels delivers to your virtual office address, your provider will inform you in real-time. This way, you won’t miss any important letters or parcels. And you don’t have to pay for these services, it all comes with your virtual office package.

5. Reduce Cost Of Commuting

A virtual office fulfills all the purposes of traditional office space. So you don’t need to set up a physical office in order to get things done. It means you can work remotely and are not required to go to your office to do your work daily. It saves a lot of time and money which you would have to spend on commuting to the office and then back to your home daily. It has other benefits also like you will be less stressed, more flexible and you can work at your own pace which will ultimately increase your productivity.

6. Expand To Other Locations With Much Lower Cost

When you’re doing good in your business and generating enough revenues, it’s a sign that you should think about expanding your business to a second location. But it is not a piece of cake. There are various things to keep in mind while taking this decision. The location should be good enough for your business. It involves good capital, long-term leases, a lot of time and effort to establish your business to a second location. But with a virtual office, it becomes quite easy. You can choose any premium location which is good enough to attract your customers and adds up to the reputation of your business. With a virtual office, you don’t need to worry about the cost as well. And you can choose virtual offices in various cities to make your business presence there.

So, as we have seen, a virtual office is a perfect alternative to a traditional office set up and it involves very little cost which means it can be afforded by anyone. Let us know regarding all kinds of virtual office related queries at vo@flexispaces.com or 0919899990277.

--

--