A Guide for Accessible Meetings

And better meetings for your whole team to boot

Jennifer Johnson
Apr 30, 2018 · 3 min read
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  1. Meetings proceeded at a pace that was too fast, and with too many people talking at once for the interpreter to translate effectively
  2. It was hard for Ben and his interpreter to understand the focus and flow of the meeting as there was usually no agenda
  3. Meetings were tiring. Long and chaotic meetings require a lot of focus from Ben and his interpreter and left them exhausted
  1. Meetings take place in a room that has a screen so that any materials can be clearly seen by all — no huddling round a little laptop screen
  2. Good: Only one person is talking at a time
    Great: A visual cue, such as as a board marker or ball is held by the person who’s talking
  3. Good: Meeting has a clear agenda, which is written down
    Great: Agenda is shared with attendees in advance, and reviewed at the start of the meeting
  4. Good: There is a clear indication during the meeting when moving through agenda items
    Great: The indication is visual as well as verbal — E.G. the agenda is written on flip chart paper and items are crossed off as they are covered
  5. Good: Meetings over 45 minutes long include a 5 minute break in the middle for recovery time
    Great: Meetings are less than 45 minutes long ;)

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