Managing Unmanageable Meetings

Meetings are great. They give us a reason to get out of the office, connect with our peers and hopefully, sample some great food or even try something a little different than our daily work-life offering. That’s until you get promoted.

Now you have to manage a team and a budget. So those small, ad hoc meetings you enjoyed before now become a constant administrative nightmare, leaving you to answer — where, when, why are they taking place? Is it lunch? Is it a meeting? Is it a group? Is it safe?

How costly could it become to manage these so-called ‘unmanaged’ meetings, and at the end of the day is it even worth it?

With nearly 50% of all business meetings categorized as “small meetings”, managing them more effectively is a constant source of wonder. More importantly, how costly could it become to manage these so-called ‘unmanaged’ meetings, and at the end of the day is it even worth it?

A recent survey of travel managers and meeting professionals suggests that over 70% of corporate professionals don’t follow established processes when booking ‘small meetings’. (Source)

Over 50% of the spend is not being tracked!

Also, over 50% of organisations report that they are booking meetings through unmanaged channels. This means that over 50% of the data is not being leveraged, and perhaps even more importantly, over 50% of the spend is not being tracked! (Source)

Why does this even matter?

With a partner or approved channel there are rewards and benefits to be shared. But when we scatter valuable meeting spend on unmanaged channels, these opportunities are left unrealised.

We’ve taken the approach of adapting proven B2C models that your corporate professionals are familiar with in their regular lives…

At Gaest.com, ‘managing’ these meetings costs you nothing, yes, nothing…

We’ve taken the approach of adapting proven B2C models that your corporate professionals are familiar with in their regular lives and applying them to the B2B world of small meetings. This makes booking small, ‘unmanaged’ meetings possible, but more importantly convenient, transparent and effective for all parties.

This means no more ‘training’ and ‘implementation’ sessions for the latest booking tool and RFP process. So the next time you bring a team of 12 into a room for the day to work up the next fiscal year strategy, you won’t need to sign contracts and tender bids to brainstorm and stay energised. This includes the individual arranging the meeting, the manager approving the meeting, and even finance who are tracking the spend — yes…we thought of everyone.

Managing small meetings doesn’t have to be hard — nor does finding or booking unique spaces for them.

Even better, we’ve taken on the task of sourcing, vetting, and managing the relationships with not just standard venues, but the creative, quirky and off-the-beaten-track venues you wish you were working in.

Managing small meetings doesn’t have to be hard — nor does finding or booking unique spaces for them. Take a look around, #BeOurGaest and ask yourself, do you #MakeMeetingsMatter in your organisation? Wanna learn more about how Gaest.com can help you manage your small meetings? Give us a shout.