5 Must-have Features to look before Implementing Workforce Management Application

If we roll back our lives to 80’s and 90’s when the was digital navigation was not familiar, it was very difficult to find an address in the unfamiliar location, People should inquire the compatriots familiar with the location every while, or else wander through the lanes by referring physical maps in their hand like explorers. But in today’s world, the scenarios have improved substantially; people are able to find any address in any location of the world by sitting in a nook corner of their residence with the help of digital maps like Google map. The magnitude of this new revelation is humongous in changing the travel patterns of people across the globe. The technology not only transformed our personal lives, but extended its wonder to help enterprise businesses in many ways.
Locomotion is a vital part of enterprise business; from procuring raw materials to sending the finished goods to the niche market transportation is inevitable. Geo Navigational systems helping the businesses in a great way, Geo-tracking helps enterprise transportation bring a revolution that ensures assurance. For instance, use of geo-tracking in transport centric enterprises like taxi services and human power agencies are being elevated.
In this post, we summarize the features and benefits of an Ideal Workforce Intelligence application (which is a by-product of Geo-tracking technology) that fulfill the needs of Remote Employee Management in their time and attendance.
# 1 Workforce Business Intelligence

Analytics processes are like a lifeline to any form of business, analytics give a perfect picture of all the data. Intelligence tool should give a clear picture of exceptions of timestamp and distance travelled. Intelligence tool must act as a single source of truth for the insightful data analytics; thereby act as a decision making tool.
Workforce Intelligence should bring accuracy in data validation and in-turn accuracy in related cost calculations. With an accurate source of data and seamless automation, enables mid-level management with increased efficiency by reducing transaction activity time.
Benefits: Incidents of time theft are eliminated completely and leakages due to false distance claims and data are kept under control.
#2 Simple Clock-in & Clock-out
This should be the primeval feature of any Workforce Intelligence application. This element helps remote employee’s mark their attendance from their existing location which can be used to capture their accurate working hours.
Accountability of every working hour is important for a complete accomplishment of the allotted tasks and the extra work he performed will provide him a chance to get rewarded for extra achievements. This may be a positive sign for both employees and employers. Bit in India, the accountability is doing on either weekly or monthly basis, which result in misinterpretation of the real data.
Workforce Intelligence application allows organizations to manage employee’s time on an hourly basis. This axiom helps both employee and employer to have a cordial relationship.
Benefit: Shift based workers can have flexibility in managing the time, thereby maintain accurate working hours.
#3 Real-Time Communication

Field employees’ work locations are always distant from their office premises. The nature of their work and the location often make them miss important meetings. This results in lack of communication and the miscommunication of the critical hearings, which may affect their work. This problem will be addressed in a Workforce Intelligence application that should connect remote employees with managers.
Workforce Intelligence application should comprise a feature that allows real time communication. The system should allow the employees be reached with vital announcement and the managers from employees.
#4 Custom Dashboards & Generate Important Reports

Reports are important to observe the statistics of employee work and other data. It is essential for every organization to check employee’s task’s success rate on a monthly basis and sales reports. Reports are the mirrors for accountability and performance check.
Workforce Intelligence application should render the hassle free reports instantly on a real time.
Benefit: Report generation helps managers to see the progress graph of employees and tweak the plans to have a better outcome. Vital sales statistics can be viewed at any point to develop the new plan for next quarter to come.
#5 Compatible with Payroll Software
More often every organization has unique payroll processing software’s. Organizations calculate every penny they spent on business. Payroll will take account of every hour of employee’s put on his work. Its sole purpose is to ensure the right pay to the right amount of work.
To ensure the accountability, the payroll needs to integrate with time and attendance management system to share the accurate working hours. Workforce Intelligence application that manage time and attendance should be compatible to integrate with existing payroll.
Benefit: Integration of payroll with Workforce Intelligence application makes payroll process automated. Hence the manual payroll process can be eliminated completely. This will save cost to the company and ensure error free payroll.
Benefit: Consistent communication is possible with remote employees. Critical information and decisions can be shared that can transform the business. The communication between sales and inventory managers help inventory team plan the goods procurement and dispatch.
CONCLUSION
Workforce Intelligence application has broken the barrier of remoteness. It is rendering consistent communication between employees’ and managers. This has led to a new communication pattern for remote employees. Four benefits we discussed above will collectively make a Workforce Intelligence application which fulfills the needs of an organization and remote employees.
Organizations with the thought of implementing geo attendance system to manage remote employees’ time & attendance should ensure those four benefits are met to achieve the optimal results.


