How to Empower Your Remote Team to Maintain Peak Productivity Levels?

Remote work has surprisingly improved the productivity levels of most employees around the world. Here’s how to keep it up.

Originally published at https://www.get5.io/blog/empower-remote-team-maintain-peak-productivity

One of the major challenges that were waiting for us in the post-COVID era was turning to a 100% remote work environment. This decision came along with a lot of speculations, uncertainties, and some interesting results.

Remote work has surprisingly improved the productivity levels of most employees around the world.

Studies show that 85% of businesses have confirmed that remote work and greater flexibility have led to increased productivity in their companies!

Source

Hence, there is no doubt that remote work can be highly beneficial for your business, provided your employees are empowered with the right tools and resources.

The Downside of Working with a Remote Team

A remote work environment can have numerous advantages for your company such as lowered expenses, less commute time, more flexibility, and of course, better productivity to name a few. Even though the evidence on how remote work can improve employee productivity levels is quite clear, numerous employers and decision-makers hesitate before deciding to go 100% remote.

This comes as no surprise because when employees are faced with constant distractions such as family, kids, and Netflix, it is highly likely to lower their productivity levels.

However, all these can be turned around by converting remote work environments into more engaging, collaborative, exciting, and fun.

With the right tools and resources, you can completely transform your employee’s productivity.

Empower your Remote Team to Maximize their Productivity

Let’s look at some super-effective ways using which you can empower your remote team and maximize their productivity levels.

1. Have a Clear Communication System

Good, proactive communication is the key to any company’s productivity. Sadly, this is the most-hit factor when you transition to a 100% remote work environment. All the face-to-face communication, team meetings, coffee breaks, and of course water cooler chats are what most employees miss when they go remote. You can overcome these hindrances by having a clear and proactive communication system in place.

Have communication policies in place that will completely remove the inhibitions faced by employees while trying to contact others.

Encourage your employees to connect multiple times in a day through video calls, group chats, personal chat, etc. Ensure that there are no bottlenecks in your communication systems, and this way your employees will be more satisfied and productive.

2. Make Use of Productivity Tools

Having a complete remote set up is quite challenging, no doubt. But, with the right tech stack, you can empower your employees and completely transform your work culture. Here are a few effective tools that will enable your employees to work smoothly:

  • Knowledge management system — When your employees are working out of their homes, training and knowledge collaborations can get quite challenging. Without a knowledge management software, organizing all your documentations, collaborations, version control, and access control will be almost impossible to take into control. Hence, you must consider investing in a good knowledge base software for creating, collaborating, and publishing your company’s knowledge base.
  • Team management software — While working with a remote team, you are bound to face problems such as different work times and lack of synchronous communications, especially when numerous people are collaborating on a project. A team management software such as Trello, Asana, JIRA, or similar ones can be quite helpful for such situations. With these tools, all your employees can manage their projects on a single platform, track each other’s status, and collaborate with ease.
  • Communication tools — Hassle-free communication is again imperative for the smooth functioning of a remote team. You can ensure the productivity of your team by using communication software such as Slack or Microsoft Teams which will help make remote team communication a cakewalk. Using such a tool you can create channels for each team or department and thus remove this huge bottleneck that will otherwise stand in the way of your remote team’s productivity.

3. Establish a Remote Work Policy

A remote work policy might seem like an unnecessary step for many companies, but its importance is often underestimated. Even if your company supports flexible work hours and doesn’t want to apply any stringent rules, it is important to have some kind of a remote work policy in place.

A sudden change of work environment can be quite confusing and stressful for your employees which is why a remote work policy can be really helpful.

You can define expectations related to availability, status updates, KPIs, and similar terms in your remote work policy.

This will clear any unwanted confusions and your employees will understand exactly what is expected from them and massively improve your remote team’s productivity. Make sure you get continuous feedback on the progress of your remote team’s KPIs.

4. Set Clear Goals and Expectations for Everyone

With a remote work environment, it is super-easy for your employees to get lazy and fall for distractions. Lack of motivation is one of the primary reasons why tons of employers are hesitant about promoting a remote work culture.

The most viable solution for this is to set clear expectations and goals for each employee. This can be done by frequently connecting with your employees, understanding their concerns and expectations, and coming up with a list of goals based on that. It is also important to set deadlines for each of these goals and track your employee’s progress based on their goals.

By setting crystal clear expectations, you are motivating your employees, and giving them a reason for continuous growth, even in a remote setting.

5. Reward your Employees

Rewards and incentives are an absolute no-brainer for improving productivity. You are essentially motivating your employees by offering them certain incentives for good performance. This will certainly help maximize productivity for your remote employees. You can offer incentives in any form such as increments, bonuses, paid vacations, free vouchers, etc.

Wrapping it Up

To summarize, having a remote team can be a game-changer for your company’s productivity and thus your overall business profits. However, without the right resources and tools, it is easy for your employees to fall for distractions and boredom.

Hence, remember to empower your employees with the right communication and collaboration tools, offer them lucrative incentives, set clear goals, and you will definitely see a significant improvement in your employee productivity levels.

About the Author

Hazel Raoult is a freelance marketing writer and works with PRmention. She has 6+ years of experience in writing about business, entrepreneurship, marketing and all things SaaS. Hazel loves to split her time between writing, editing, and hanging out with her family.

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