Utilizing Keyless Tools and Modern Fleet Management for Enhanced Efficiency

In today’s fiercely competitive business landscape, companies grapple with challenges such as narrow profit margins and the need to attract and retain talent cost-effectively. Embracing digitalization within a company’s corporate fleet presents a rare opportunity for significant cost savings without compromising employee satisfaction. On the contrary, younger generations view robust digital corporate fleet solutions as a compelling incentive when selecting an employer.

In today’s mobility landscape, vehicles have evolved into dynamic mobile computing platforms. However, the majority of processes governing corporate vehicle fleets remain entrenched in analog methodologies.

Bojan Jukic, CEO of goUrban, highlights this discrepancy, emphasizing the transformative potential of modern technology in revolutionizing corporate fleet operations. Irrespective of company size, modern technology facilitates cost control, optimized vehicle usage, and the automation of manual processes such as vehicle assignment and key distribution.

Advancements in data analytics, Internet of Things (IoT) devices, and cloud-based mobile software offer fleet managers enhanced visibility into fleet health, driver habits, and simplified fleet supervision.

The status quo of fleet management

Traditional fleet management often proves inefficient and resource-intensive. Managers grapple with the lack of real-time data on vehicle location, condition, and availability, leading to suboptimal fleet utilization.

Shared fleets exacerbate the issue, with disparate usage patterns leading to imbalance and increased costs. Legacy processes compound scheduling difficulties and security risks associated with physical key distribution.

What is required to modernize fleet management

To modernize fleet management, many corporate entities are turning to telematics-dependent technologies. Telematics tools afford companies instant visibility into vehicle availability, facilitating seamless reservations through mobile apps equipped with keyless access. This transition yields multiple advantages, including enhanced convenience, control, and security for fleet managers and users alike.

Keyless access enables remote vehicle control, bolstering security and reducing operational costs. Automation streamlines processes, mitigating staffing requirements and enabling managers to focus on strategic priorities. Furthermore, analytics-driven insights empower managers to optimize fleet usage, extend vehicle lifespans, and reduce overall fleet size.

The latest mobility management technologies center around three core functions:

• Integration with onboard diagnostics systems;
• Deployment of IoT devices and keyless tools; and
• Seamless integration with mobile apps for streamlined fleet management.

Companies embarking on fleet modernization typically undergo three phases: software preparation, hardware installation, and comprehensive training and onboarding. A strategic approach involves mapping out required functions, establishing business rules, and deploying GPS tracking and keyless technology. Successful implementation hinges on intuitive user experiences, quick deployment timelines, actionable analytics, and compliance with procurement standards.

Cui bono — what do firms stand to gain from a fully digital corporate fleet

By embracing keyless tools and modern fleet management technologies, corporate entities can optimize fleet efficiency, enhance operational agility, and deliver superior service to clients and stakeholders.

This concerted embrace of innovation marks a pivotal step towards modernized operations and efficient resource allocation — ultimately lowering the total cost of ownership of a corporate fleet, primarily from improved vehicle utilization. Moreover, it allows companies to offer enticing perks, such as access to pool cars on weekends or holidays, often accompanied by subsidized internal transfer pricing arrangements or credit balances for employees, contingent upon the tax regime where such perks are offered.

Furthermore, adopting these technologies aids firms with car pools in reducing CO2 emissions, which, depending on the sector, can serve as a crucial component of the overall carbon reduction strategy for some companies.