3 Steps to Optimize your Team’s Productivity

Working at a digital agency, you know all too well how quickly client work and projects pile up. Thing is, only between a quarter and a third of professionals use project planning or collaboration software. That’s a shocking stat since, without proper tools to keep everyone in the loop, team productivity suffers — and so do profits.

To help make sure you’re increasing the power of your professional team, here are three steps to optimize their productivity:

1. Understand how busy they are right now and how busy they will be

Understanding how busy your team is will help you understand how much more work you should (or shouldn’t) take on. What’s important though, is understanding how busy they are right now as well as how busy they are going to be with upcoming client work — using a real-time forecasting tool. That way, you can be proactive instead of reactive with how to tackle projects and make sure everyone is spending their time productively.

2. Know who’s skilled at what

So your team just landed a big digital strategy project from a new client — now what? You know you’ve got to start breaking down the project into smaller parts and delegating tasks, but it’s easier said than done. Being able to see your entire team through filter options like divisions, groups, and skills in an integrated platform will allow you to quickly swap people in and out based on who you’re managing and the project’s needs for seamless decision-making.

3. Facilitate collaboration skills within your team

When your team is collaborating instead of operating in silos, everyone accomplishes more (in less time). In order to optimize your team’s productivity, you should facilitate collaboration between people so that they can jump on tasks that require different skill-sets together. If you had a single place for shared tasks, discussions, and files you’d be able to easily organize teams and projects while seeing progress and milestones reached (in real time).

When you optimize your team’s productivity, you’ll make your ideas come to life, accomplish more in less time, delight your clients and increase your profits. If you’re looking for a smart technology platform that can help you out, have a look at this.

Originally published at www.accelo.com.