Mobile Based Onboarding Solution | Deliver The Best Onboarding Experience to Your New Hires

Published in

Heptagon

5 min readOct 3, 2019

Onboarding is the process by which new hires are emotionally, physically and professionally integrated into the established culture and operations of their new employer. It is ideally the first step in the new hire’s journey to contribute to organizational success.

The importance of onboarding the right candidate lies in the fact that they can both build and demolish the business. Poor onboarding practices can not only make the organization lose a bright candidate but also a chance to ace the industry in which it operates.

To ensure that the organization does not lose its most important asset i.e human resources, it is extremely important to extend a red carpet at the very first step of their professional journey i.e Onboarding. Onboarding with the help of a mobile-based application helps the organization to give a stellar “first impression”.

WHY EVERY BUSINESS SHOULD USE A MOBILE BASED ONBOARDING APPLICATION SYSTEM

1. No Need For Monotonous Form Submission By The New Hire

Under the traditional onboarding system, a dozen forms were rolled by the hiring team and the new hire was supposed to print them, fill all the details, scan them & then send them back to the hiring department of the company.

With a mobile-based onboarding solution, the onboarding experience of the new hire is enriched as now he is only required to install the onboarding app and fill all the details on the app itself. This helps in saving time which otherwise would have been spent in printing, scanning, pasting (photographs), etc.

2. No Need For Physical Storage Of Employee Documents

The biggest disadvantage of storing employee documents is that paper gets subjected to wear and tear over time. Also, in large organizations where the employee size is 500+, the storage of these documents occupy a lot of space which could be used in productive purposes otherwise.

Using a mobile-based onboarding app resolves this operational problem as the new hire is asked only to submit digital copies of their documents on the onboarding application.

3. No Chance Of Leakage Of Confidential Documents Of The New Hire

For any organization, it is extremely important that confidential documents like offer letters are not leaked. The main reason for the same is that these documents contain information regarding employee compensation and if even a small detail is spread out, it can invite large scale employee turnovers.

Under the mobile-based onboarding system, offer letters are stored inside the inbuilt application only, thus no outsider can get access to any such information of the new hire.

4. No Chance For Theft of Employee Documents

Since under the mobile-based onboarding system the new hire is required to submit all his documents (like mark sheet, college certificates etc) digitally, the question of these documents getting misplaced/ subjected to theft does not even arise.

Under the traditional system, these vital documents were taken under the custody of the hiring organizing and any loss of these documents invited legal suits to the hiring company.

5. Easy Retrieval Of Employee Documents For Various Purposes Like Review For Promotion

Information detailing the candidate’s academic profile, the quantum of work experience, international & national recognitions received, etc can form the basis of employee promotion along with in house performance of the employees.

Under a mobile-based onboarding application system, the retrieval of all this information happens in seconds which otherwise would have taken hours.

Thus, with a mobile-based onboarding application system, business activities get simplified.

6. Ensures Feedback System Is Compiled By The New Hires

Under the traditional system, at the time of onboarding or even during employment, the business requires employees to fill out various feedback forms. Under the traditional system, ensuring that this feedbacks are received tends to be difficult as there is no proper mechanism to track progress. With a mobile-based onboarding application system, employees & new hires are made to fill a feedback form and the progress is regularly tracked. This helps businesses to collect feedback on time, thus ultimately improving business processes.

MOBILE BASED VS DESKTOP BASED ONBOARDING SYSTEM

Generally, people confuse mobile-based onboarding application system to have the same benefits as the traditional desktop-based onboarding. However, it is not true.

With a mobile-based onboarding system, the business gets an Inbuilt professional engagement platform to avoid communication between new hire & the HR manager over unprofessional social media channels. The biggest benefit of the inbuilt professional engagement platform in the mobile application of the onboarding software is that the chats between the new hire and the hiring team can be tracked to improve new hire onboarding experience in the years to come.

COST-BENEFIT ANALYSIS OF USING A MOBILE BASED ONBOARDING PLATFORM

To understand the urgency of a mobile-based onboarding platform, it is extremely important to view the cost-benefit analysis of a mobile-based onboarding platform like Digidesk. The easiest way to look upon the cost-benefit analysis is to consider the onboarding cost without Digideks and with Digidesk because Digidesk is one of the world’s best cost-saving onboarding platform.

# Calculate your Employee Onboarding Cost

The table below shows the quantum of money a company can save with Digidesk at various stages like Pre-onboarding, on the day of joining & during the first month of the job. It is clearly visible that the amount of savings grows proportionally as there is an increase in the number of onboardings done.