My Exciting First Internship Week
Jurnal Administrasi Kesehatan Indonesia (JAKI) or Indonesian Journal of Health Administration internship started at 16th of July 2019 in the JAKI Office within the Faculty of Public Health, Universitas Airlangga. I met the two other interns on that very same day and surprisingly we were all from the same interview session. On the first up to the fourth day of JAKI internship, we were introduced to the Journal Publishing workflow and Mendeley software as referencing software used by JAKI. Also, we were given the scheduled task, which was to manage references used in journal manuscripts using the Mendeley software. On the fourth day, the interns were invited to JAKI’s workshop as participants also as event facilitator.
As a welcoming first day, we were introduced to the people behind JAKI, journal publishing and about the Mendeley itself and also given our very first task. We were given introductory lecture about the Journal itself and the terms used in journal publishing by Mr. Ilham as the managing editor of JAKI. It was surprising to know a lot of things done behind the publishing process especially the reviewing process as it is the part where the authors need to revise their manuscript or even rewrite almost the whole manuscript to revise the structure. Also, after the lecturing session, I finally understood those many publishing and journal terms that were foreign to my ears before. Lastly, we were also given the idea of JAKI’s ways to improve their journal as an open access journal while supporting the open science movement. After the lecturing session, we were given our first task, which was checking the references used in the manuscript and also editing reference list and citations of the manuscript using Mendeley. The same task was given from the first until the fourth day of internship.
The third day, we were given another lecturing session from Mrs. Ulul about JAKI’s publishing workflow and benchmarking. We are described the editorial and reviewing process of journal article. Also, she told us some real story about authors and their manuscript publishing.
This lecturing session gives me an idea of how to publish my works and also fulfilling the obligation of journal publishing as a requirement to graduate from my undergraduate study.
The second session is about benchmarking which is a preparation lecture for our incoming task on benchmarking another journal’s site and also giving suggestions for JAKI to continue improving their journal.
Given the Mendeley task, most of us thought that checking and managing reference in manuscript is easy. However, it really was not as easy as we thought. The authors did not seem to follow the submission guidelines given by JAKI as it was shown from their messy reference lists. As an example, from the guidelines we know that JAKI rejects the use of regulations or decrees in either citation or bibliography, but two out of four manuscripts given to me did not follow this guideline. Other than that, a lot of authors seem did not use JAKI’s preferred reference manager which is Mendeley, as it was shown that their manuscript mostly had more citation than the reference listed in the Mendeley. Lastly, the most found problem was that the reference listed in the Mendeley did not have enough details needed to form the correct reference list, or the information on the details was falsely written.
Actually, the authors oblige to follow JAKI’s submission guidelines as it would also prevent them to make those same mistakes.
Not to mention, I was also invited to JAKI’s workshop called “Workshop on Journal Reference Management: Mendeley Software, Pre-Prints/Self-Archiving (INArxiv), and Discussion on the Development of Open Science Movement in Indonesia” on 19th of July 2019 in Dafam Hotel, Surabaya. As interns, we were invited as workshop facilitators and as participants. The workshop itself invited Mrs. Amel from the Faculty of Psychology, Universitas Airlangga and JAKI editors, Mrs. Ulul and Mr. Ilham, also Ms. Khair as speakers of the workshop. From the first session, I learnt that we have the obligation to share our knowledge in the form of either article or even data to the public. This obligation is now supported by the Open Science Movement which is now still foreign for us. Also, following this obligation, Mrs. Amel spoke about self-archiving and pre-print that will make knowledge and information sharing that we have a lot easier and faster. Even more, I also learnt that self-archiving has a lot of benefits for the authors which even encourage me more to do self-archiving. Next, the second session started after lunch with a workshop on reference management using Mendeley and Zotero software. In this session, the interns facilitated and helped the participant on using the softwares. The second session also held a focus group discussion about the participants’ opinion on plagiarism as an academician and sharing about citing ways to avoid plagiarism. Which also, gave me some tips that will definitely help me to improve my quality of work.
