3 Better Alternatives to Direct Calling That Can Potentially Save Anyone’s Productivity
Perhaps we should consider that calling someone the moment we have something to say is not the best option when it comes to productivity and focus.
Communication and productivity. There are so interconnected with each other, especially in today’s business climate — we rely on discussions more than ever while also hoping to increase our productivity as much as possible.
On one hand, we need proper and clear communication in entrepreneurship and business so that we can make sure the information is getting to the right people in the right manner. There’s hardly any room for misunderstanding when it comes to anyone’s professional experiences. On the other hand, we all need focus and increased levels of productivity if we want to meet our deadlines and engage in a smooth and obstacle-free work process.
But the important thing is this — there are instances when our desire to communicate can in fact interfere with people’s focus and productivity, especially when working. Frequently we found ourselves impatient for sharing some news, an idea, or a business proposition that sounds just about great. What we miss considering is there are times and places for everything and the way we choose to communicate can sometimes be crucial for our long-term work success.
In today’s article, I’d like to address a certain communication habit that can interfere with our focus levels — I’m referring to the direct calling approach. Let’s investigate why this is probably not the best option while also adding three better alternatives.
But first, let’s learn how to pay attention to the importance levels of what we have to say
So there is important news. There are also ideas and opinions that fall into the category of potential discussions. Then there’s urgent news that requires instant action.
As you can see, our first important task is to learn how to categorize and then prioritize the things we need and want to communicate to others. Is our piece of news so important that the lack of immediate action would lead to negative consequences? Or is it more like a piece of news that could potentially open room for some great discussion, but is not a matter of life and death situation?
All those nuances to our communication with others are crucial for our ability to pick the right moment — and the right way — in which we choose to share our thoughts with others.
This brings us to the topic of today’s article: Is it appropriate to be that direct caller who instantly picks up the phone (or clicks the dialer button on their messaging app) the moment we are struck by an urge to tell someone something? Especially during working hours — do we have to distract everyone from what they’re doing and thus drastically decrease their levels of focus and productivity?
We live in a world where communication is made easier and faster than ever. Sometimes this convenience can lure us into anticipating immediate actions and responses and this includes our communication as well.
What we often miss in the equation is that we also live in a world where distractions are constant and almost inevitable. This makes it hard for everyone to concentrate in the first place — and we all know that focus increases everyone’s levels of productivity. By distracting ourselves and others we risk taking a few steps back in our proactivity and work progress.
Nowadays fewer and fewer entrepreneurs fall into the trap of direct calling — back in the day, a frequent boss’s behavior was to expect every employee to be ready to engage in conversation at all times, regardless of their tasks and workflow. Luckily, today we witness increased levels of consideration and cherishing other people’s time, focus, and productivity — of course, it goes both ways.
So without any further ado, let’s discuss three excellent alternatives to direct calling.
3 better alternatives to direct calling that can potentially save anyone’s productivity
The good news is that nowadays we can rely on plenty of other ways in which we can communicate with our peers. What’s great about the next three of them is that neither requires direct calling or immediate conversations.
- Emails are always going to be anyone’s golden ticket. These days almost everybody owns an email dedicated to business-related matters. An excellent alternative to direct calling is simply sending one, stating what it’s all about in the subject box. In the email, we can break down our thoughts and ideas and we can easily request a proper discussion at a scheduled time that’s convenient for all parties.
- Video calls and screencast videos. Video calls can again be scheduled — plus, they offer yet another advantage. The participants are allowed to show diagrams, infographics, case studies, and various other types of visuals. Screencast videos, on the other hand, offer even bigger advantages in terms of time-saving and productivity boost — they enable you to record a video in advance sharing everything you wish to showcase or discuss. Then you can just send the video to its recipients and further schedule a meeting.
- Using team management software is great for everyone who prefers written communication. Having access to the Internet and mobile devices has allowed us to get so used to chatting and written communication. We can use team management software for our business, where we can create virtual rooms and channels for our employees and colleagues. Those serve as great places for mutual discussions and exchanging ideas.
What’s great about the three above-mentioned alternatives to communication is that they do not require immediate response, as opposed to direct calling. This way we leave room for action and don’t cross anybody’s personal and professional boundaries. This attitude toward communication shows mutual respect and increased levels of consideration.