6 Activities You Do Every Day That Can Be Automated
The advantages of automated processes include enhanced productivity, dependability, availability, improved performance, and lower operating costs.
Managing your personal business is, a lot of the time, quite difficult and time-demanding. And I’m not simply talking about managing everyday administrative activities and taking note of your workers’ work schedules or about trying to keep track of your costs and dealing with consumer complaints. I’m referring to all of the “small things” that you must do on a daily basis, and that can eat up hours of your business day.
Automating repetitive tasks (such as emails, meetings, meeting notes, and so on) can release valuable hours so you can fixate on your true passions, such as discovering new expressive ways to help your clients, spending more time outdoors with your family, or having to watch the latest episode of Play of Thrones (I’m not to ask which comes first). However, there is a vast array of web-based technologies available to help you automate your business procedures and increase your company’s efficiency (as well as your own). Here are six tasks you can automate to make the most of your workday:
1. Making your Presentations in 1…2…Prepared!
Whenever anyone discusses producing a presentation, the very first thing that springs to mind is most likely Slide show or Prezi. However, for beginners, these tools may appear overly complex, and it could take hours before you can figure out what you’re trying to achieve and arrange all of your thoughts. MindMeister, a brainstorming tool, provides a one-of-a-kind approach for quickly developing visually appealing, dynamic presentations. “You discuss subjects, add media and formatting, make your presentations, and even display them live to your colleagues in a single map.” It’s just that simple!
2. Making a post on social media.
You must be active on social media if you want to create brand recognition, promote events, and establish relationships with your audience. However, like email, this can quickly become a time-consuming chore as you become engrossed in the rabbit hole of posting, responding, and liking.
You may plan social media posts in advance using tools like Buffer and Hootsuite. Chatbots can also provide rapid replies. Sprout Social, for example, can moderate material and create real-time reports.
3. Completing online applications.
It may not appear to be so. However, regularly filling out online applications might be tedious. Consider however much time you spend repeatedly entering the same data. If you use Firefox, the Big G will complete forms for you effortlessly. You can, however, utilize RoboForm.
Both of these alternatives are safe. They’ll also remember and manage all of your credentials, so you do not have to look for or change them.
4. Proofreading of Your Documents
If you’re not a writer yourself or have previously hired one, reviewing and proofreading papers may be a pain, especially if the deadline is approaching. There are a few programs available, such as Grammarly, an internet site that detects and corrects grammatical faults, contextual spelling issues, and improper word usage. Simply submit your work to their website or download a chrome extension to automate text proofreading.
5. Communication without email that is focused on the team
Well, you read it correctly: no emails. Slack entered my life at the perfect time. My team was expanding, and it was becoming increasingly difficult to manage email correspondence with a bigger group of individuals. Slack is where I keep all of my company’s communication, all in one location, instantly visible and approachable. It allows you to segregate team interactions into private or public channels, as well as drag, drop, and exchange files while dynamically indexing and preserving them. “Slack users viewed 48.6 percent fewer internal emails and had 25.1 percent fewer meetings after downloading and using the app, contributing to a 32 percent overall boost in productivity,” according to a company poll. What exactly are you looking for? Get rid of your email.
6. Client Service Tasks That Could be Automated
Customer service. Using autonomously produced help desk entries to organize customer care may assist your service representatives to know the order in which they should respond to queries and monitor resolutions, reducing time and frustration.
You are responding through email. You probably don’t want to send a robot-generated email to everyone in your inbox, but if you regularly get the same inquiries, it’s simple to build up prepared replies in Gmail that you can tweak with information before sending.
Emails from customers. Emails sent on clients’ or suppliers’ birthdays or company anniversaries may go a long way in strengthening bonds. Databases can be used to schedule these in advance.
