ILLUMINATION
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ILLUMINATION

To Delegate or Not To Delegate? The Ultimate Guide To Work Distribution

A friendly reminder to all leaders out there: You cannot and should not do everything.

Photo by Sigmund on Unsplash

So what is delegating in business?

Photo by Kae Ng on Unsplash

Here are some very good reasons why should leaders delegate work

  • It allows them to focus on other duties that are entirely up to them. Being a leader is not an easy job — usually, managers are loaded with responsibilities in their day-to-day. For example, if a leader has to meet with a client and discuss the work project when at the same time they need to proofread the next company’s email marketing campaign, it’s smart to delegate the latter to someone who is “on good terms” with online marketing. Then they can review what’s been already proofread, minimizing the time and effort needed for the task. This would give them plenty of time and resources to focus on project management — a task that certainly cannot be easily delegated.
  • Delegating ensures every member of the team has an assigned task. Oftentimes there are team members who have already completed their duties while others, including the leader, find it hard to finish everything on time. In instances like these, work delegation seems like a proper thing to do. It’s a smart way to balance the workload.
  • It’s incredibly bonding. As I’ve stated above, whenever a leader chooses to delegate a certain task to a team member, they showcase their trust in the member’s capabilities. We all know that employees tend to show better work results whenever they feel appreciated, respected, and trusted, even if that means sometimes carrying a heavier workload. If a leader notices that the team needs bonding, work delegation between members can be a great way to achieve the goal. Besides, employees can also team up with one another in order to complete a task better and faster.
  • Delegating work allows the leader to better understand and investigate their employees’ strengths. It’s through delegation that managers can quickly learn who is the best at what.
  • It also helps team members further improve their skills. Sometimes a leader can delegate a task that the employee knows nothing about. It’s a great way for managers to stimulate their employees in terms of professional growth and adding more skills to their lists.

How to delegate like a pro? Let’s discuss 6 useful tips

  1. Create a list. I’ve mentioned it before, but it’s so important that it needs repetition. Before a leader delegates anything, they first need to sit down and reflect on everything that needs work.
  2. Sort out the small tasks. They are usually the first in line when it comes to delegation since they often take up a lot of time that can be used by the leader to deal with specialized tasks that need their undivided attention.
  3. Choose wisely when picking who shall take on a certain task. When the leader finally comes up with what tasks they can delegate, they need to choose the best and most suitable employees for the job. At this stage, this is crucial since the incorrect distribution of tasks may lead to complications, delays, or even more time.
  4. Always check the employees’ availability. Work delegation should always be a two-way street — a leader should avoid delegating tasks without first checking the employees’ wishes and availability. This also strengthens the team bond and allows the leader to make even better and wiser decisions.
  5. Be specific with thorough guidelines. When delegating, a leader should not expect their employees to be capable of doing anything right from scratch without additional and thorough instructions. Delegate the task, then provide some extra information and be always there for additional advice and know-how.
  6. Appreciate the help. A leader should see delegation as it is — help from their employees at the right moment, thanks to their capabilities and skills. Essentially, this should result in positive feedback, making room for future raises and promotions.

Summary

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Ivan Popov

i was once an athlete. then a journalist. now i am a ceo of vipe studio. still running marathons though.