How To Generate Bulk Thank You Letters With ChatGPT

A person who has way too much to do, and not enough time

ChatGPT is great for simplifying rote tasks, especially those that are affiliated with correspondence or communications. Using the service is a great way to improve your efficiency and impact. However, it’s important to remember when using services like ChatGPT that the output is only as good as the input. This means that it’s essential to ensure that the instructions utilized are clear and easy to understand.

Here is an example of a template you can use when composing thank-you notes using OpenAI’s ChatGPT. This is useful for anyone who works in the charitable sector, fundraising departments, and associated industries.

Please write 5 customized 70 word thank you notes, see the section 
marked with brackets for the customization information. 


[customization: The Happy dog foundation is a no kill dog shelter 
and rescue. Please sign off the notes as Beverly Childress, 
Executive Director. These notes are all politely and warmly 
thanking people who have donated money to the Happy Dog Foundation. 
Sara donated $60. Jim donated $300. Macy donated $5. George donated $128. 
Xavier donated $2]

This prompt above consists of two main sections and six subsections. I’m going to quickly break down and explain what these sections are just so that it’s easier for you in the future to create your own prompts.

This prompt above is comprised of two main sections and blank subsections. I’m going to quickly break down and explain what these sections are just so that it’s easier for you in the future to create your own prompts.

A video showing the thank you notes generated by ChatGPT

Part A: (A1) This tells ChatGPT the number of items we need, and how many words each should contain. (A2) This what type of content we want it to produced. (A3) And where it should go to reference essential information.

Part B: (B1) This section lets ChatGPT know what the foundation is called and what it does. (B2) We’re also informing ChatGPT how notes should be signed off, and the general tone that we’re looking for. (B3) In addition, we are also telling the names of the people who were thinking and the amounts that they donated.

I hope that you found this tutorial useful. As always, it’s important to ensure that you take the time to proofread and verify anything that ChatGPT produces. This is an essential step because even though ChatGPT is amazing, it is something that’s been made by your fellow humans and as such is prone to the occasional error.

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