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50+ Productivity Apps: Ultimate Tool Recommendations for 2022

A directory of the most useful recommendations & options

So, there are endless options for productivity apps and tools.

We’ve shortlisted them down into their categories and recommended a few that we commonly review and cover on Keep Productive.

As there are so many, this might look like a long list, but truly it is so important to pick and stick with the tool you use. There’s no worse thing than switching apps and moving bases so frequently.

So please take your time exploring these and follow me on Medium for more.

⚡️ This article is kindly sponsored by Coda

Coda is the all-in-one doc that brings words, data, and teams together.

Coda is the all-in-one doc that brings words, data, and teams together. It comes with building blocksーlike tables that talk to each other and buttons that take actionーso anyone can make a doc as powerful as an app.

👀 3 Features to Look Out For

1. Pages

Pages are the basic scaffolding of Coda. You can have as many pages as you like, giving your doc infinite depth to grow your ideas.

2. Tables & Views.

A table in Coda can be as simple as a list or as deep as a database. And it can have customizable, connected views, so everyone can work off the same data, in their own preferred way.

3. Packs

Packs connect your Coda doc to the apps you use everyday — the tools you and your team communicate, code, and design in.

Thanks to Coda for sponsoring this article

👩🏻‍💻 Subscribe on YouTube for more!

Note: Applications are in no particular order, just categorised and numbers for ease of reading. * mentions include an affiliate.

✅ To-Do List applications

1. Todoist*

Todoist a great all-rounder, for folks managing projects and groceries alike.

2. Things 3

The most beautiful of all the to-do list apps, minimal and great for solo users.

3. TickTick

Todoist’s closest rival, comes in cheaper & with premium unlocks calendars

4. Microsoft To-Do

Microsoft’s free to-do list app, great for sharing lists & for MS lovers

5. Sorted 3

A flexible timeline based to-do list application, developer for iOS and Mac

6. Moleskine Actions

One of the best designed to-do list apps developed by Moleskine Studio

7. Planny 5+

In the 5th edition, Planny is best for those looking at easy mobile task tracking

8. TeuxDeux

A perfect week planner for mapping what’s ahead for your week and lists

9. Google Tasks

Ideal for Google lovers, works well with Gmail too — for saving email tasks

10. Zenkit To-Do

Developed by Zenkit Suite, aimed to replace Wunderlist’s feature-set

📝 Note-taking application

11. AmpleNote

A very powerful note-taker, with a neat “Task Score” feature for prioritising

12. Bear Notes

A minimal and easy to use markdown edit for simple notes and ideas

13. RemNote

Perfect for students and researchers alike, bi-directional note-taking too!

14. Nimbus Note

A great alternative to Evernote with more media and clipping abilities

15. Agenda Notes

Combine notes and your calendar in one application — great for meetings

16. Evernote*

Growing in features once again, Evernote now offers tasks, calendar & notes

17. Mem

A new kid on the block, Mem’s quick capture is speedy and with more to come!

18. Roam Research

The OG bi-directional note-taker and much loved by the “Roam Cult”

19. Obsidian

A free, offline note-taker with graph view and ideal for note-connecting

20. Craft

Winner of Apple’s Mac of the Year app and a stunning personal docs app

21. ReMarkable

A hardware paper tablet with much to offer for taking yourself away from apps

22. NotePlan3

A hub tool for managing notes, calendar and tasks in one place

📅 Calendar Apps

23. Fantastical 3

A reliable and beautifully designed calendar application with a good rep!

24. Morgen

Security focused application for managing your calendar

25. TimeTree

Socially orientated calendar app for sharing events with friends & family

26. Calendars 5

A perfect iOS viewer for your Google Calendar or Apple Calendar

27. BusyCal

A professional looking Fantastical 3 alternative

28. Nook Calendar

Schedule meetings in seconds with Nook — a new entry!

29. Cron

Yet to be fully released, Cron has a minimal design with much hype

30. Daybridge

Much like Sunrise— Daybridge wants to be the hub for everything time based

31. Magical

A coming soon experience for bringing your calendar to the focus of your work

32. Clockwise

Perfect for folks who need to focus on their time and focus time

📮 Email Apps

33. Newton

Minimal email application now available in the SetApp subscription

34. Superhuman

Well-known for speed and accuracy of email experience

35. Spike

Conversational email for simple emails and more chat like management

36. Spark Mail

Readdle’s well-built answer to email management — well-respected!

37. Hey

A new take on email management, helping to reduce load & incoming

38. Airmail

A simple iOS and Mac app for managing email — well-designed client

39. ProtonMail

Privacy first email client for managing emails, comes with email domain too!

40. Missive*

Built well and offering a great experience for personal and shared email

🌿 Project Management Tools

41. ClickUp*

A flexible, customisable project management application for all

42. Monday*

Well-known reliable way to manage projects — with dashboards for teams

43. Wrike

A popular one for marketing and sales teams to manage tasks and workload

44. Basecamp

More designed for remote and a-sync teams to co-ordinate projects

45. Walling

Creatively led projects will look great in Walling — with mood board vibes

46. Asana*

A well-respected and timeless way to plan projects — plus, with timelines

47. Airtable

A powerful way to create apps for you and your team’s problems

48. Trello

Acquired by Atlassian and growing in views, Trello is a well-known project tool

✨ Wiki & Team Docs Tools

49. Coda (article sponsor)

Coda is the all-in-one doc that brings words, data, and teams together. It comes with building blocksーlike tables that talk to each other and buttons that take actionーso anyone can make a doc as powerful as an app.

Discover Coda here >

50. Almanac

A wiki application for teams’ to create docs and manage them in one place

51. Notion

Taken the world by storm, Notion offers a flexible canvas for all

52. Tettra

Tettra offers some awesome ways to capture silo’d information — inc. Q&A

53. Slab

Knowledge sharing hub for you and the team

54. Slite

A-sync teams use this to collect docs and work together

55. Dropbox Paper

Part of the Dropbox ecosystem offering tools for real-time collab

56. Quip

Owned by Salesforce, more suitable for larger team doc-management

🎼 Mindful & Sound

57. Endel

A smart sound experience for creating better work environments for focus

58. Brain.FM

Sound environments range from coffee shops to deep focus

59. Noisli

Simple and easy place to mock-up sounds for remote work

🎯 Planner Tools

60. Akiflow*

A new to-do list/calendar app for focusing on work at hand

61. Motion*

Trying to kill to-do list apps, Motions takes over your scheduling

62. Sunsama*

A mindful way to plan tasks and calendar events, with hand-holding help

63. Friday*

A new team hub for managing check-ins, posts and planning personal day

🎉 Focus

64. Session

The most beautifully designed of pomo timers on the market

65. Flora

Offering a way to focus for 25m, by growing seeds

66. Forest

Much like Flora, almost identical — you grow forests to help stay focused

🌿 Thanks again to Coda for sponsoring

Coda is the all-in-one doc that brings words, data, and teams together. It comes with building blocksーlike tables that talk to each other and buttons that take actionーso anyone can make a doc as powerful as an app.

💙 Enjoy this article. Feel free to share it today!



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Francesco D'Alessio

Francesco D'Alessio


🎯 Reviewing and predicting productivity apps & helping people find and learn the tools & software.