Sharepoint
Getting Started with Sharepoint
Overview
The primary aim of this percentage factor blog is to make you understand proportion points and its capabilities so that you can use this cloud-based server in a clean way to construct sites within your company. You will learn about share points, its functions and how we have practically implemented it to build our enterprise management application KPulse
Content of this article.
- Starting with SharePoint — Navigation Bar, Settings
- Basic Parts of SharePoint.
Starting with SharePoint:
SharePoint in Microsoft 365 A cloud-based totally provider, hosted via Microsoft, for groups of all sizes. In addition to installing and deploying the SharePoint Server on-premises, any business can enroll in a Microsoft 365 plan or in the standalone SharePoint online provider.
SharePoint Server groups can install and control its server on-premises or with an office 365 enterprise subscription to take gain of all of the modern features.
And it gives additional features and skills, consisting of modern site pages, contemporary internet parts and authoring, cutting-edge lists and libraries, present-day search, integration with PowerApps, electricity BI and MS float, and SharePoint domestic web page. Its price is almost 10$-20$ for consumers/month based totally on the subscription.
I. Navigation Bar.
In Navigation Bar we will edit the site info, alternate the templates, and color, and we are able to view the published date. Within the navigation bar, we’ve got the file, pages, page information, site content material, App, Lists, Analytics, and edit alternatives wherein we will read/write the forms of files.
Pages: where we create exclusive pages for the websites
Page Details: In Page Details, users can get to know what content is present on the page and the template used
Site content: It is similar to page details but we can know what the different types of files and documents are used and their extracted locations
List: The list helps the users to add/create excel sheets and helps to add different templates
Analytics: It Analysis the page viewers viewed time and the Average Time Spent By users on a particular page
Edit: edit the page style, templates, and links
II. Settings
Add a page: we can create a new page and make a connection between two pages by providing a link from one page to the other.
Add an app: apps are nothing but adding different types of applications to our site (like calendars, documents, and files).
Site information: It provides overall information of sites and here we can change the logo of the site, site name, site description, and privacy settings.
Site permissions: here admin can provide access to members, and he can also add/delete members from the site.
Apply a site template: we can add different types of templates to our site based on the user priority.
Change the look: here we change the view of the site by adding different types of themes, header, and navigation.
Basic Parts of SharePoint:
- SharePoint start page
- My sites and news
SharePoint start page
There are two types of sites — one is a team site used when we want to collaborate with exceptional participants of the crew or with others on a specific assignment. With a set website, generally, all or most participants can contribute content material to the website and the statistics are confined to the simplest the individuals of the group or assignment and specific stakeholders is referred to as an organization web site
A communication site is used to simply broadcast information out to a broad audience, a communication site is the better choice. With a communication site, typically only a small set of members contribute content that is consumed by a much larger audience
My sites and news
On my sites, we will view the distinctive styles of websites that we have created and the one-of-a-kind varieties of websites we’re following, and we also can view frequently used websites. On the news websites, we can view the news content material which we’ve added to our site
Benefits and Features of SharePoint
- Multi-purpose Uses are built-in — Share point is very flexible as it can be used as a website to share information, schedule tasks, and integrate all sites (shared work environments) into one platform
2. Administration can be Centralised — One of the most significant benefits of SharePoint is that it can be managed easily. Administrators can quickly access operation features, including security settings, backup sites, and site data, perform restorations, and update privileges all on a single dashboard.
3. Integration with existing apps — Microsoft SharePoint integrates seamlessly with the rest of the enterprise’s software. The software program will combine effortlessly along with your Microsoft workplace Suite (Excel, phrase, and PowerPoint). SharePoint online is well suited to all modern online browsers, now not just Microsoft edge and net Explorer.
SharePoint includes different Role-based management
Site Owner: full control — They have the authority of site settings, theme, site content, permission sets, and hub associations
Site members: limited control — Can edit and view site content
Site Visitors: no control — Can view site contents
SharePoint as a Document Management System
1. Plan workflows — we can plan workflows for the organization can manipulate and music how files pass from one crew member to another as every player collaborates in a document’s lifestyles cycle
2. Plan content material governance — we can plan the correct degree of control. This is based on content type or garage region. For instance, a specific library may be looked at before it can be edited.
3. Plan policies for every content kind — plan records management rules to make sure that documents are audited, retained, and in any other case dealt with in keeping with the agency’s institutional and criminal necessities. SharePoint Server consists of guidelines that enforce auditing, file retention, and bar codes (to make sure that published content material can be correlated with corresponding electronic versions).
4. Analyse file usage — After figuring out who works on which files, SharePoint may be used to determine the kinds of files that they work on and the way they use them.
Practical Applications:
1.KL Pulse Site
We have created the Kl Pulse site for our organization using SharePoint (Team Site). To begin with, we created the dashboard using a variety of templates, themes, and colors.
Additionally, we have added links to other pages to the dashboard so we can navigate between the sites and pages, as well as add news links, upcoming events, and images of our KL family.
Features of KL Pulse site
- Daily Status
- Leave Management
- Employee Directory
- Kl connects
- About Me
- Apps
- KL policies
Daily Status — We’ve Created each day’s status using the listing in SharePoint wherein we can input our daily status and view our previous status. To try this, first, we need to create a brand-new list after which add essential columns to the listing via clicking on add column we can also select the sort of column along with date/time, unmarried-line text, and so on as per our needs and create a listing.
Leave Management — first, we have created a list in SharePoint to enter the leave request then we have connected this with the Power Automate workflow. Using this integration, we have Created this Feature. here the worker can follow for depart the group lead gets notified, and he ought to approve or reject it
Employee Directory — you can create a worker listing function in templates, click on the edit option then visit the new segment a good way to be like in plus the image then pick one column scroll down then click on the plus image then choose humans to an alternative then input the names of these you require, best those who’ve MS office their profile may be entered manually
KL Connect — It was built using templates and pages, as well as some information from the KL pulse app. In the pages and templates, we entered the details manually and added some pictures of KL Utsav
About Me — It is used to display personal details such as Phone numbers, Email IDs, and so on this is also created using the list in SharePoint. First, we must create a new list and then add necessary columns to the list by clicking on add column we can also choose the type of column such as date/time, single-line text, etc as per our needs and create a list
Apps — To create this feature we have used the text feature of SharePoint where links to various apps are created using hyperlinks. Whenever the user clicks on this text it redirects to the particular app.
KL Policies: was built by clicking on settings, clicking on apply a site option, then selecting a template. Next, in the template, click on the edit option, and you will see a navigation bar. Click on the link option and you can enter the link.
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