The Kopi.JS meetup story
A look at how it got started and why it works.
Then somehow we have a meetup. And another meetup. And more meetups after that. It’s unbelievable to see that it actually works. Here’s my side of the story on how it got started and why it works.
I’ve been to a lot of meetups. Both developer-focused and non-developer-focused meetups.
I find that there are two main reasons why people go to meetups:
- Learn something new from the talks.
- Mingle around with like-minded people.
I personally find more value in the latter. The talks are not bad most of the time but still, it’s difficult for the meetup organizer to maintain or control the quality of the talks over a long period of time. The mingling part is always the surprising aspect for me because I get to talk with people from all walks of life. People from a startup, from the enterprise, from the government, and even from another country.
In some meetups, I noticed that few people just attend for the talks and leave after that. Totally missing the mingling part. They are not very good in mixing with strangers. They don’t know anyone there, so it’s hard to start a conversation. They are too tired from work especially when meetups start after work hours. If the location is small and too crowded, people will leave.
I see conferences as a much larger-scale version of meetups. The lunch time and coffee breaks in between the talks are the mingling sessions. Some conferences purposely make the lunch time session a longer period or add more coffee breaks in between one or two talks, as an attempt to encourage people to, you know, mingle and meet new people.
Unlike meetups, you have the whole day for this social activity. It’ll be two days if the conference runs for two days, and so on. Some people even skip the talk sessions and continue with their interesting discussion. It can be a little overwhelming with so many people talking around you. Conference presentations are more intensive so it’s easier for people to get tired from all the learning, listening and talking. Usually a conference only runs once a year and that’s kind of “limited”, in my opinion.
Some people go to conferences with their work colleagues. Around 3 to 5 people. That’s great news because you get to enjoy and learn new things with your colleagues. Unfortunately, I’ve noticed that some of them only hang out within their own group and don’t really mix with others. I understand that it’s obviously easier to talk with your own colleagues than some random strangers, but that’s not the point, right?
Blogger and Twitter meetups
Before this, some time ago, I use to attend blogger meetups and Twitter meetups (tweetups). My first blogger meetup was in 2005 in Penang. That was the first time I meet up with people I know online and never seen their faces.
Then, I moved to Kuala Lumpur and there was a bunch of tweetups. I remember there was even a Wii Tweetup called “tWiitKL” where we hang out at someone’s house to play Wii games together! It was totally random and somehow it worked. It was a fun and refreshing experience for me. There were no awkward moments and it feels like hanging out with your close friends.
A new kind of meetup
I was thinking about this the other day. What if we can take all the good parts from all these meetups and conferences and put them all together? What if we can remove all the barriers from people to start mingling with other people? What if we can make meetups like one of those casual coffee breaks with your close friends?
The first Kopi.JS meetup was kind of accidental and impromptu.
We were tweeting around, asking who is on the way and who has reached the coffee place. Since our Twitter conversations are public, our followers were getting curious and wanted to join us.
Four of us met at Toast Box in Chinatown Point and had coffee.
That marks the beginning.
It turned out great.
Since then, we had our 3rd, 4th, 5th, 6th, 7th, 8th, 9th and 10th meetups. The 3rd and 4th were in San Francisco when we’re there for a period of time. There was also an unofficial meetup in Sri Lanka.
It’s incredible how good things happen when least expected.
Taking a step back
It starts with a repository on GitHub. Open a new issue for every event. Add the ‘event’ label for easy filtering. Always set a date first. The place can be set later with discussions in the issue. Create a public calendar on Google Calendar so that people can subscribe to events with iCal. Set an agenda so that people know what will happen and what to expect during the meetup. RSVP by replying with 👍 (:+1:) on the GitHub issue. Create a Twitter account (@kopi_js) for the meetup, so that people can follow and get updates. Create a hashtag (#kopijs) so that it feels awesome. Create a nice logo for branding and easy recognition.
We have stickers.
We have t-shirts.
We make use of social media for our marketing efforts.
Spread the love
I especially like how SushiJS describe this kind of event:
Many meetups are designed to disseminate information, but not bring communities together. However, talking with other people over food became my favorite part of meetups and conferences, so I decided to make a “eatup” built around that.
— Terin Stock
There’s no such meetup in your city? Organize one! It’s not that hard compared to a conventional developer meetup. Talk with people in the community, hang out with them, ask around and invite them. Use GitHub for easy contribution. Have fun with names for the meetup and print stickers for the sake of it.
Despite all the effort in organizing the meetups, Kopi.JS wouldn’t exist without the community. If people don’t attend them, it seriously wouldn’t work at all. I have high gratitude towards people who joined and helped making this a success. Don’t thank me for organizing, thank you for joining.
I would like to quote Winnie Lim, who joined the 3rd meetup:
We were all very different individuals, from vastly varying backgrounds and life stories, with divergent trajectories and hopes — but all of that didn’t matter when we were all bridged by the work we all love to do, made possible by the lack of a physical distance across ones and zeroes.
— Winnie Lim, Bridging connections