This simple trick will reduce the number of printed emails in your office

The road to the paperless office is challenging but we’d like to share some tips & tricks with you to master it with ease. We all know this from our daily work: You receive an email from a customer or your co-worker and you want to annotate it to highlight important parts or write to-dos next to certain sentences. So what do you usually do? Right, you hit Print and head over to your office’s printer to collect your precious email print out. But who likes stacks of papers flying around the office that magically disappear whenever you need it to actually get some work done? Nobody, right?

What if we told you that there is a super easy productivity hack that lets you save an email as PDF to annotate it right on your iPad or iPhone?

Here is how to save an email as a PDF on your iPad:

1. Hit the “Reply” button in your email and choose “Print”
2. On the preview pinch with your fingers, as if you would zoom in
3. Tap Export to send your created PDF to GoodNotes
4. Now you can annotate the email comfortably right on your iPad and don’t have to worry about losing it again

Why is that way better than printing emails?

First, there are all the reasons why digital handwriting is awesome, second, the environment will thank you and third, you’ll never need to worry about losing your sheets of paper again. They are neatly organized in your paperless GoodNotes library and both the content of the PDF and your handwritten notes will be searchable.

It does not only work with email

This way you can digitalise all your paperwork and things you used to print out before. The same productivity hack can be used with websites in your browser so you can save pretty much anything in GoodNotes. Perfect for the paperless office.