How To Host A Virtual Conference

A comprehensive checklist for organizing virtual conferences.

The #ibuild4 Online Conference Homepage — August 2016

1. Choose a Theme/Topic/Audience
2. Define event objectives/outcomes
3. Create Schedule & Channel Outline
4. Confirm Key Speakers + Presenters

5. Design & Launch Event Promotion Page

6. Identify potential partners/sponsors

→create partner/sponsorship packages & collateral

7. Event Marketing

→ social media

→ email lists

→ partner organizations (discount codes)

→ speaker discount codes

→ media outlets

Created by Virtual Experience Designers @useAerial

8. Design Conference Broadcast Platform**

→ Audience Engagement Widgets

Examples of widgets used in the past:

— social media integration

— interactive speaker information

— custom chat

— polls

→ Branding and Calls to Action

→ Live Caption Setup

9. On-Board Speakers & Moderators/Operators

→ Mic check/AV Support

→ Broadcast training

→ Content coaching/guidance

10. Manage Live Virtual Conference**

→ Technical & Registration Support

→ Channel Moderator Support

→ Channel Operator/Broadcaster Support

→ Live Caption Management

11. Post Conference Engagement

→ Attendee Follow-up

→ Speaker Followup

→ Attendee/Content Engagement Analytics**

**Find out more about AerialSpaces.