•>How operations tools and teams in any startup business are important? 🌐🛠👬🏻👭🏭 <•

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mystartupyatra

9 min readAug 16, 2021

📌The main motive behind the startup business operational tools and team support is to allow the organization for getting more value from its assets and these assets basically includes the human capital, the tools used by the organization, and data being collected.

Thus, in the startup business operations, the team’s responsibility is basically to make the company more efficient and run in an effective way. Hiring only qualified people for the startup business is not enough because 65% of the startup businesses basically fail due to mismanagement issues and lack of proper discipline. So, whenever anyone is building up a new startup, it is very important that you should hire the right people for the right positions rather than looking at their information and background status. Many companies basically disregard the newer business intelligence (BI) trending tools rather than the tried-and-tested older methods. While traditional methods do have their own benefits, but in today’s scenario, it is more important for using effective and modern business intelligence tools for remaining more competitive in the global sector. Nowadays, the management tools have evolved in the last decades due to the running of fast technology advances and therefore, it has become very much difficult for selecting the best startup business tools for any situation in any company and it has caused a never-ending process for the lower costs and increase in sales, the willingness for understanding the customers’ needs, and the fight for delivering the products that meet their need in the way they require. Under the current business scenario, the managers should take a strategic attitude towards the business management tools instead of going for the latest tools. Usually, the business managers rely on the tools without any adaptation which leads to an unstable situation. Thus, the startup management tools should be selected carefully, and then, they need to be adapted to the organization's needs. The different kinds of organizational business tools basically help us for processing a much more smooth running by letting the business for keeping all of their prospects and customer details in one place. Project planning and monitoring, resource allocation, real-time budget management are all such business areas that can benefit from the dedicated software, providing insights, potentially saving enough money, and ensuring the business tasks are completed on time and within the allotted budget. Today’s technology usually enables the real-time delivery and deployment of information to give small or medium businesses immediate, reliable, and secure access to the company data and information whenever and wherever they required it. However, in the case of small businesses to scale or new startups, prioritizing and optimizing teamwork is very essential. The business software and tools can be used for conquering everyday tasks from tracking employee productivity and performance to people and money management to streamlining communication and collaboration.

Having the right startup team is basically an important task for any startup business. The investors not only listening to their business pitch, but they also get more interested in taking a look at the team’s dynamic. thus, the Startup founders should focus on their team quality, rather than quantity, as part of their job in order to connect with the people who share their same drive and passion. The people which the business will basically hire for making a perfect team for their business working sector will usually depend on their business’s specific needs and any employee they would hire should have a few qualities such as flexibility, passion, and trustworthiness. It is very much important to hire those individuals in the startup team who are flexible enough to take on diverse responsibilities until they can expand further. The right composition of team members will bring synergies to the business effort by complementing each other’s skills and competencies, including their leader. The business basically needs people who can understand and effectively manage different facets of a business and that is possible only when the business has people who come with different skill sets, yet are able to work together in tandem to achieve the larger goals of the startup. In fact, it is important to have diversity in philosophies and talents to cross the business working pattern and maintain a good balance in the startup business. When the business basically works with a perfect and innovative team, there are certain people whose work shares context with the business leader, which makes it easier for all of them to challenge each other’s ideas and grow together in the process. Thus, an individual working alone on a project will take much more time than a team will, and thereby, working with a team on the larger projects basically increases the number of learning opportunities for the business growth.

Importance of startup operational tools and perfect startup team:-

A perfect startup business is only as good as its employees, the people who are working tirelessly, and the effective use of the startup tools in production. When anyone is a founder or a co-founder of a startup business, they are always looking for the right tools and team for their business goal. The earlier the recruitment, the more entrepreneurial the employee needs to be. Thus, the usage of business tools is usually becoming small if one person is working and thus, having the right team members for the business platform is crucial for molding the startup business.

Some of the best operation tools for startup platforms :-

a)Slack (communication tool):: It is one of the best tools for instant messaging. Using Slack, we can create channels to group discussions on different topics and it also offers an extensive Slack App Directory where we can easily connect Slack with certain tools with the startup business in daily workflow or add extra functions for using it in a more productive way.

b) Trello (management tool):: It is a Kanban-style list-making tool that basically helps in the project or task management. We can create boards, lists, and cards with labels, checklists, and due dates to organize the team’s projects and tasks and simply drag and drop them to track progress.

c)Kipwise(Documentation/knowledge management tool):: It is a knowledge management tool that helps teams build up their company knowledge hub easily. It offers powerful Slack integration, browser extensions and is integrated with Google Drive, Trello, Airtable, and more, so that the business can save and retrieve team knowledge easily, whenever they need them.

d)Calendly(Scheduling tool):: The business can set a specific time that they are available or simply link their Calendar to block off unavailable time slots and allow people to make a booking with them easily. Other than sharing their Calendly booking link, they can also embed the Calendly booking form in their website directly for prospects to book a timeslot with them or the sales team directly.

e) Donut(team culture/team building tool):: It helps the team members get to know each other better, across departments, office locations and it is a particularly useful tool if any startup works remotely. It also introduces people who don’t know each other well on teams of all sizes via direct message and encourages them to meet in person or virtually for a variety of programs. It also performs new hires and introduces them to onboarding buddies or other teammates.

f)Status Hero(automatic daily standup/status report tool):: It is a lightweight tool that allows tracking on the daily goals, activity logs from the business tools, and status updates from the working team in one place. It makes checking in within a team and collecting daily goals easier and the business team will be prompted to check-in and give a brief update on their progress to the rest of the team. Status Hero basically combines the daily check-in with data from connected project management tools such as GitHub, Trello, and Jira and creates status reports to be sent to the team.

Some of the essential roles for startup team in working platforms :-

a)Visionary:: He or she is the person who sets the vision for the company and also envisions what the world would be like with her or his product service. The Visionary has an inherent for helping their team members for realizing the full value of the product or service. The startup’s vision is basically to build up a next-generation product or service, solving an industry’s biggest challenges, helping consumers, and motivating their team members to do their best work.

b)Operational Leader:: The person is responsible for running the business and translating the vision and making it into reality. The operational leader is responsible for establishing targets, developing a business strategy, outlining roles and responsibilities, managing finances and forecasts, creating internal processes, monitoring timelines, and more. The team member should have an inherent for identifying, diagnosing, and responding to customers’ pain points, providing a directional roadmap for innovations or discoveries, and proactively addressing an issue or problem before it occurs.

c)The Product Wizard:: The person is responsible for constructing and managing the startup’s product or service and is also technically focused and understands the inner workings and unique nuances of product development and enhancement. The product wizard has a keen understanding of customers’ unique pain points and commits to gathering routine feedback. If the product or service is lacking in a specific area or underserving customers, she or he is well-equipped to put the best solution forward.

d)Growth Hacker:: The Growth Hacker is responsible for promoting the startup’s product or service and also understands the marketing best practices. They should be data-driven and analytically focused and aspire for knowing exactly how their customers think, what they want, and how the startup should speak to them.

e)The Sales Master:: The person is basically responsible for managing leads and creating conversions. The salesperson should have a masterful command of the sales process and an expert understanding of the latest conversion tactics. When speaking with the other leads, the salesperson should know all about the startup’s product or service and could be able to deliver the startup’s unique value proposition to customers in a compelling way.

The best thing about finding the right tools and right team for any startup businesses is that they make the job easier, faster, and less costly and also the people working who maintains the pillars of the startup company’s success.

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•>How operations tools and teams in any startup business are important? 🌐🛠👬🏻👭🏭 <•

Written by Dona Ghosh Dastidar