Guide to Enterprise Project Portfolio Management

Published in
8 min readDec 5, 2022
Photo by Hal Gatewood on Unsplash

Enterprise project portfolio management (EPM) is an essential aspect of digital transformation and is becoming increasingly important in a global economy.

In this article, we’ll provide you with an overview of what EPM is and how it can help you manage your projects more effectively.

We’ll also discuss some of the key challenges that businesses face when implementing EPM and offer solutions to help overcome these challenges.

Finally, we’ll provide you with a sample enterprise project portfolio management plan template that you can use to help organize your projects.

What Is Enterprise Project Portfolio Management?

Enterprise Project Portfolio Management (EPPM) is a process that helps managers track, manage and optimize the investments of projects within an organization.

It allows for better decision-making by integrating project portfolio data from different sources, such as financial, resource, and performance metrics.

EPPM also helps managers to identify and prioritize projects, assign budgets to them, and monitor their progress.

EPPM is beneficial for both the organization itself and the projects that are contained within it.

It can help organizations save money on unnecessary costs associated with projects, such as hiring additional personnel or purchasing resources in excess of what’s needed.

Furthermore, it can help ensure that projects are completed on time and within budget, thereby improving the overall performance of the organization.

Enterprise Project Portfolio Lifecycle

A project portfolio lifecycle is a template for managing projects and related tasks.

It helps organizations manage their projects in a systematic and efficient way, from planning to execution, so that they can achieve their goals as quickly and effectively as possible.

There are five main steps in an enterprise project portfolio lifecycle: project planning, resource allocation, project delivery, post-project review, and continuous improvement. You should follow this process whenever you’re starting or continuing a project.

Project planning involves developing a detailed plan for your project, including the objectives of the project, the timeline for completing it, and the resources required to carry out the work.

Enterprise Project Portfolio Process

An enterprise project portfolio process is a way for organizations to manage and track their projects. It lets you see where your projects are at, what progress has been made, and how well they’re going.

The main benefits of using an enterprise project portfolio process are:

  • You can quickly identify problems and symptoms with your projects.
  • You can monitor the progress of your projects and make adjustments as needed.
  • You can better understand the impact of your projects on the organization as a whole.
  • You can track the costs associated with your projects, and adjust budget allocations accordingly.

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Objectives of Enterprise Project Portfolio Management

Enterprise project portfolio management (EPPM) is an approach to managing projects in an organization. Its primary goal is to achieve high-quality, successful outcomes for the projects that are part of the portfolio, and to do so while minimizing organizational risk.

There are a number of objectives that EPPM should strive to achieve:

  • Control: EPPM seeks to ensure that the projects in the portfolio are managed effectively and according to corporate strategy. This includes ensuring that all projects meet specific objectives and requirements, as well as monitoring and measuring project performance against targets.
  • Coherence: The various components of the portfolio should be consistent with each other and with company goals. This means that all projects should have a clear purpose, be relevant to the overall business strategy, and contribute positively to shareholder value.
  • Agility: Projects should be put into motion quickly when needed, but should also be well planned out so they can be executed efficiently and without disruption. Additionally, EPPM strives to avoid making any single project too large or important for its own good.
  • Optimization: Projects should be evaluated periodically in order to determine if there are any opportunities for improvement or re-assignment. If so, these changes will then be implemented accordingly.

How to Build an Enterprise Project Portfolio Management Process?

You need a process for managing your projects, and an enterprise project portfolio management (EPM) system is the best way to do this.

An EPM system lets you track all your projects from start to finish, so you can understand how they’re performing and make sure that you’re meeting your goals.

It also allows you to keep track of your budget and ensure that you’re using resources efficiently.

There are a number of different EPM systems on the market today, but the best option for your business depends on a lot of factors, including the size of your organization, the types of projects you work on, and the complexity of your processes.

So it’s important to get advice from an expert before making a decision.

How Is Enterprise PPM Different from Traditional PPM?

Enterprise PPM is a more advanced form of PPM that’s designed to improve the efficiency and accuracy of business processes. It uses sophisticated algorithms and software to track everything from customer behavior to employee performance.

Compared to traditional PPM, enterprise PPM is more tailored to the needs of businesses large and small.

It can handle bigger data sets and complex systems, making it easier for organizations to get a better understanding of their operations. Additionally, it can automate tasks and processes so that they’re done faster and with less error.

Overall, enterprise PPM is a powerful tool that can help businesses run more smoothly and efficiently. If you’re looking for ways to improve your organization’s performance, then this is an important technology to consider.

Enterprise Project Portfolio Metrics To Measure

There are a number of metrics that can be used to measure the success of an enterprise project portfolio. Here are some of the most important ones:

  • Success Rate: This measures how often projects meet their objectives and is typically expressed as a percentage.
  • Efficiency Rate: This measures how much work was done on each project, and is typically expressed as a percentage.
  • Cost Index: This measures how much money was spent on each project and is typically expressed as a percentage.
  • Time Index: This measures how much time was spent on each project and is typically expressed as a percentage.

Advantages & Challenges of Enterprise Project Portfolio Management

Enterprise project portfolio management (EPPM) is a process that helps organizations manage and track their projects across the entire lifecycle of a project. It can help identify and mitigate risks, optimize resources, and better allocate funding.

The advantages of EPPM include:

  • It provides transparency and accountability for all aspects of a project, from planning to execution.
  • It allows organizations to measure the impact of a project on business goals and objectives.
  • It helps ensure that projects are completed on time, within budget, and with the correct level of quality.
  • It helps organizations prioritize their projects, making sure that the most important ones receive the attention they need.

It enables fast response to change market conditions or unexpected challenges.

EPPM promotes collaboration among team members in order to get the most out of each project.

  • The main challenges associated with EPPM include:
  • The process can be time-consuming and expensive to implement.
  • It can be difficult to determine which projects should be prioritized when there are many proposals on the table.
  • There is often confusion about who is responsible for what stage of a particular project, leading to inefficient use of resources.

What is Enterprise Project Portfolio Management Tools?

Enterprise Project Portfolio Management Tools (EPPM) are software programs that help businesses manage their projects more effectively.

They allow businesses to track project progress, allocate resources, and make decisions based on the results of each project.

EPPM tools can be used in a variety of industries, including manufacturing, construction, healthcare, and retail.

They are particularly useful for companies that have a large number of projects underway at any one time, as they can help to streamline the management process and make better decisions about which projects should be prioritized.

There are many different EPPM tools available on the market, so it is important to choose one that is specifically tailored to your needs.

Some of the most popular EPPM tools include Gantt charting software, resource allocation matrices, and risk assessment tools.


How do Enterprise PPM Tools work?

Enterprise PPM tools are a set of software applications that help organizations manage their projects and tasks.

They allow businesses to track project progress, performance, and costs in real-time, so that they can make informed decisions about which projects to pursue and how best to execute them.

PPM systems work by automatically collecting data from all the different parts of a project — from the initial idea stage all the way through to completion.

This data is then processed and analyzed using algorithms, yielding insights that can be used to make better decisions about future projects.

The advantages of using an Enterprise PPM system include:

  • Increased efficiency: PPM systems allow organizations to quickly and easily identify problems with projects early on, ensuring that they don’t end up spending too much money and resources on projects that won’t deliver value.
  • Improved communication: With accurate tracking information available at all times, communication between stakeholders becomes much easier — leading to improved coordination and cooperation between team members. This leads to faster completion times and reduced development risks.
  • Reduced project costs: By making sure that projects are completed on time and within budget, Enterprise PPM tools can save companies millions of dollars in total.

Benefits Of Enterprise PPM Tools

There are many benefits of using enterprise PPM tools, and it can help your business to achieve a number of goals. Here are just a few of the most important ones:

  • Improved communication and collaboration between departments within your business.
  • Improved visibility and control over your budget and resources, so you can make better decisions about where to allocate them.
  • Easier tracking of project progress, so you can see how your work is progressing and whether it’s on schedule or behind schedule.
  • More accurate forecasting of future needs and outcomes, so you can plan for future changes in the market that could impact your business.
  • Reduced time wasted on mundane tasks like data entry or coordination between teams.


There you have it! The whole story of how important and impactful the right portfolio management is for a company’s growth. It becomes even more vital when your business expands but the resources stay almost the same.

This time, we’ve covered all the major aspects of enterprise PM such as KPIs, planning, timelines, budgets, tracking, and benchmarking while keeping everything simple to understand. Read the full article now to get the full picture!

Originally published at on December 5, 2022.



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