Printing tricks: keeping and deleting printer jobs history
If you frequently print out several files, you can save time and have an easier way of doing it which does not involve finding the file’s location, opening it with an application and queuing it to the printer each time. This is by finding your printer’s output-history data in several places on your device or network.
In time the printer queue will eventually get too long, you may no longer need to print some documents repeatedly or you may simply want to erase traces of your printed jobs so you will have to delete these too. Here are the instructions to keep a history of your print jobs or delete specific documents from the list via your Operating System:
- MAC OS. MAC has a Print Centre that will automatically keep a list of the print jobs it handles. How to purge one or several files from the list:
- Open the Print Centre (/Applications/Utilities/) so the Printer List window shows.
- Choose ‘Show Queue’ from the Printers menu.
- Select the file name of the print job you want to purge from the list. If you wish to purge multiple files command-click (press the ‘Command’ key while clicking each item) each file you wish to delete from the history.
- Click ‘Delete’.
- Windows OS. To save files to the list of printer jobs.
- Enable the “keep printed documents” option in the Printer Preferences so a copy of all print jobs is automatically saved. Whenever you open the printer in the Printers folder all documents that have successfully printed will show a status of ‘Printed’.
- Choose the file you want to print again by right-clicking on its file name. Select multiple files by pressing and holding down ‘Ctrl’ as you click on multiple files. When you are done selecting the jobs you want to delete, release the ‘Ctrl’ key and right-click.
- A pop-up menu will appear. Select ‘Restart’ to queue the document to the printer directly without having to go through the original application you used to create and save it.
To purge printing jobs from the list:
- Go to ‘Printer Preferences’ menu.
- Choose the document or documents you want to purge by doing step two above.
- On the pop-up menu, select ‘Cancel’ instead of Restart to remove your selected jobs from the queue.
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