How We Built Our First Notion Wiki for Our Startup
Starting a new business can be overwhelming, especially when it comes to organizing all the information and resources needed to get things up and running. That’s why having a centralized location for all your business’s data is essential. One solution that has gained popularity in recent years is the use of wikis, and one tool that is gaining traction for creating wikis is Notion. In this article, we’ll share how we built our first Notion wiki for our startup and some tips for using it effectively.
How to do ?
Step 1 : Define the Purpose of Your Wiki
Before getting started, it’s crucial to define the purpose of your wiki. For us, we wanted to create a centralized hub for all our business information, from onboarding new employees to documenting our processes and procedures. We also wanted a space where we could collaborate and communicate effectively as a team.
Step 2 : Plan Your Wiki Structure
Once you have defined the purpose of your wiki, the next step is to plan your wiki structure. Notion offers a variety of templates and tools to help you get started, but it’s essential to tailor it to your business’s specific needs. We found it helpful to break our wiki into different categories, including Company Information, HR, Operations, Marketing, and Product Development. Within each category, we created sub-pages to organize our information further.
Step 3 : Populate Your Wiki with Information
After planning your wiki structure, it’s time to start adding information. Notion’s user-friendly interface makes it easy to add different types of content, including text, images, files, and even databases. We found it helpful to assign each team member to take ownership of specific pages, making sure the information was up-to-date and accurate.
Step 4 : Collaborate and Communicate Effectively
One of the biggest benefits of using Notion is the ability to collaborate and communicate effectively as a team. Notion allows you to comment on specific pages, tag team members, and even mention pages in other parts of the wiki. We found this feature particularly useful for leaving feedback on each other’s work or asking questions.
Step 5 : Update and Maintain Your Wiki Finally
It’s essential to update and maintain your wiki regularly. As your business grows, you’ll likely need to add new pages or restructure existing ones. We found it helpful to set a schedule for reviewing and updating our wiki regularly, ensuring that all information was accurate and up-to-date.
Using Notion’s new functionality, each resource and process has a manager who must update it every 3 months.
The benefits
- Improve the attractiveness and retention of the best talents :
A well-organised company with a clear focus on information is reassuring, and employees ask fewer questions.
- A drastic reduction in requests
Do you have a question about meal reimbursement? How do I apply for holiday? How does the engineering team work? Go to Notion.
Conclusion
In conclusion, creating a Notion wiki for your startup is an excellent way to organize your business’s information and resources effectively. By defining the purpose of your wiki, planning your wiki structure, populating it with information, collaborating and communicating effectively, and updating and maintaining it regularly, you can create a centralized hub for all your business’s data. Notion’s user-friendly interface and features make it an excellent tool for startups looking to streamline their operations and improve team collaboration.
