7 reasons why you should opt for ONLYOFFICE Workspace for your business

Use the checklist below to make sure you get the best enterprise solution for your organization.

With plenty of enterprise software solutions which can help you streamline your business processes to make them more efficient, it’s vitally important to choose the right tool for your business. However, it’s not easy because all software vendors seem to offer the same key features.

We have prepared this checklist to make sure you are on the right track when choosing the most suitable enterprise solution for your business. There are seven main criteria to go through, and ONLYOFFICE Workspace, our bundle of productivity web apps for enterprises, fully complies with all of them.

1. All-purposeness

If you reach out to multiple software vendors to get the best tools for your organization, you will probably end up having various solutions that are not integrated with each other. Thus, you will have to spend a lot of time to configure everything, create accounts for all your employees and explain to them how to work with different applications. That’s not time well spent.

What ONLYOFFICE Workspace offers: a full set of productivity tools and apps available in one bundle via a single interface to cover a full range of everyday business needs:

• Docs, feature-rich online editors to create, edit and collaborate on text documents, spreadsheets and presentations in real time;
• Groups, a collaboration platform with document and project management, CRM, calendar, event planning and social networking tools (blogs, forums, bookmarks, etc.);
• Mail, a mail server to create mailboxes with a corporate domain;
• Talk, a messenger app to instantly exchange messages and receive activity notifications.

2. Data security

Data security is probably the most difficult challenge all companies face nowadays. Just imagine that your business is involved in a data leak scandal caused by insecure software or a disgruntled ex-employee who has stolen confidential data. It can damage the reputation of your company and lead to disastrous financial consequences due to the loss of your customers’ trust. That’s why ensuring the security and confidentiality of your clients’ data both externally (preventing hackers’ attacks) and internally (preventing unauthorized access) is essential for your business.

What ONLYOFFICE Workspace offers: a full set of reliable security features to keep your data safe on all fronts — data encryption at rest and in transit, LDAP/Active Directory authentication, activity tracking, audit reporting, access right management and much more. All these features allow ONLYOFFICE Workspace to be fully compliant by design with the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Besides, ONLYOFFICE Workspace is 100% open-source, which guarantees transparency and reliability.

3. Usability

Usability is another important criterion to consider. No matter how many useful features a software solution offers, you are not likely to use it if you don’t find it user-friendly and intuitive. People tend to choose what they are accustomed to. That’s why your solution should be easy to use and have a familiar interface that allows new users to get started very quickly.

What ONLYOFFICE offers: centralized access to all features via a single familiar interface without having to switch between different applications and an intuitive control panel that allows you to personalize your workspace in different ways and easily manage it by enabling or disabling various functional modules and features.

4. Scalability

Fast-growing businesses often come up against the following challenge: they grow so fast that they constantly need to hire new employees. When the number of your employees increases all the time, the existing IT environment inevitably falls behind. To deal with this challenge and remain productive despite the volatile nature of the industry, it’s important to be able to adapt quickly.

What ONLYOFFICE Workspace offers: flexible and scalable tariff plans for teams with up to 50 users that can be upgraded to 100, 150, 200 and even more users upon request. If your company is expanding, you can upgrade to a more expensive subscription plan with more features. If things don’t go well for your business and it’s shrinking, you can opt for a cheaper subscription plan with fewer features at any time.

5. Flexibility

If you don’t have the freedom to enhance the functionality of your solution by adding third-party applications or plugins, you might find it difficult to adapt it to your business needs when they change. That’s why it’s important to use flexible software that can be easily integrated with other solutions. Such flexibility will allow you to always be one step ahead.

What ONLYOFFICE Workspace offers: a wide choice of third-party applications that can be connected at any time to add new useful features, to name a few:

• file backup — Rackspace, Google Cloud Storage, Amazon AWS S3;
• file storage — Box, DropBox, OneDrive, Google Drive;
• electronic signature — DocuSign;
• importing new users — Google, Yahoo;
• access via social networks — Twitter, Facebook, LinkedIn.

There is also a set of third-party plugins that add more features to ONLYOFFICE Docs:

• YouTube videos;
• Macros for routine tasks;
• Thesaurus;
• Translator;
• Reference management (Zotero, Mendeley, EasyBib).

6. Technical support

There are plenty of open-source solutions developed by small independent developer teams. They can be good in terms of functionality and easy to use. However, if you come up against a technical problem when configuring or trying to integrate such a solution into your IT infrastructure, you will have to resolve the problem yourself due to the lack of professional technical support. Don’t want to study through guides and manuals? Rely on professionals!

What ONLYOFFICE Workspace offers: all commercial versions are available with 1-year technical support that can be upgraded at any time if necessary:

• standard, with a response within the period of 48 working hours;
• plus, with a response within the period of 24 working hours;
• premium, with a response within the period of 12 working hours.

7. Easy installation and configuration

When you migrate to a new solution, it’s important to be able to get started as soon as possible. That’s why the solution you choose shouldn’t be too complicated. If you have to spend a lot of time trying to install and configure it, it’s not worth the money spent. When it comes to software installation and configuration, the following rule works best of all: the easier, the better.

What ONLYOFFICE Workspace offers: easy installation with various available options so that you can choose what suits you best:

• cloud deployment (SaaS);
• deployment on a private server (pre-built binaries, Docker images, etc.)
• one-click installation on AWS Marketplace or OVHcloud Marketplace.

About ONLYOFFICE Workspace

ONLYOFFICE Workspace is a complete productivity suite for efficient team management and collaboration within the business of any size and scope of activity.

Get started with your free 30-day trial today and make sure yourself that ONLYOFFICE Workspace meets the criteria above!