My Notion Dashboard 3.0
Originally published at optemization.com on July 29, 2020.
Consider checking out the original post because the post contents are laid out much more intuitively there!
👋 Hello There
Context: I run optemization.com, a no-code productivity consultancy where I help busy people build organization systems and habits to free up more time and focus for getting important sh*t done.
3.0: This is the third version of my dashboard. Here’s version one and two.
Files: download the visuals of the dashboard below.
Dashboard 3.0.png
Dashboard 3.0.pdf
🗺️ Workspace Structure
My Notion workspace has 14 databases. I keep them all in one page and use linked views to interact with them on dashboards. I have one general dashboard that I spent 90% of my Notion time on. The rest are templated dashboard for specific tasks or client facing projects.
Sometimes I find it useful to open dashboard sections in a single view that’s arranged differently. That’s why some sections have a ⤢ character. For example, I can open my three column setup of meetings in a calendar view:
📋Dashboard Outline
🔺Top
💯 Tasks
Two columns of linked views of Tasks
database
Two columns of linked views of Tasks
database
Internal: task that are non-client focused
Internal: task that are non-client focused
A column of one linked view of Tasks
database
Linked database calendar view of Tasks
📆 Important Dates
Calendar
database in calendar view of everything that's not a meeting: project deliverables, internal achievements and events.
🩸 Client Projects
Projects
database in table view filtered for client projectsProjects
database in board view grouped by stage
Projects
database in board view grouped by stage
💬 Meetings
Three column setup with Calendar
database in list views filtered of all the meetings filtered and sorted by date
⚙️ Internal Projects
Projects
database in table view filtered for internal projectsContent
database in table view filtered by creation property but sorted by Status and edited time
🔮 Future
Three column setup with Projects
and Tasks
linked database view and pages
🎁 Tips & Tricks
Icons
If you’re thinking to use their Notion website hosting service, please ask me for affiliate link!
Special Characters
The two buttons you see right justified on most sections allow me to navigate the dashboard and respective sections easier.
I used a bunch of spaces to put these buttons inline with section titles:
- Open section in a full screen (see this): ⤢ → Show expanded view GIF
- Go to the top of the dashboard: ⇪
New Windows
I often open Notion in multiple windows, here’s how:
cmd + shift + n
: open current page in new windowcmd + shift + click
: open selected page in new window cmd + enter
: open selected page in quick search in a new window
Screen Sizes and dashboards
I have a 13 inch Macbook hooked up to an XDR display. In full-screen mode, Notion adjusts to the dimensions of the screen, so I have two version of the same dashboard. That was the titles with a bunch of aforementioned spaces don’t overflow onto two lines.