Benefits of using G Suite in your organisation.

Winnie Okari
Sep 24, 2018 · 3 min read

Just to mention,Gmail is a free, advertising-supported email service offered as part of Google’s G Suite with 15GB of email storage provided for free but you have no control of your data and end users management, you don’t own the data and you get limited to no support for free Gmail. On the other hand, G Suite combines all of the familiar productivity and collaboration tools in an all-in-one suite for universal access across teams. Governance of these apps is provided by Google Admin Console which allow administrators to add and remove users, manage devices and configure security settings for their data, set up groups, and add verification steps and single sign on (SSO) all from a single console. This feature also includes mobile device management to facilitate BYOD and with the ability to implement security policies on iOS and Android devices.

Additionally, G Suite offers the ability to enhance your branding through adding your company domain name and adding custom email addresses (@yourcompanydomain.com) creating more professional looking email addresses.

Here are some merits of G Suite;

1. Email Account Ownership

Your company owns all employee email accounts. Your employees don’t own them. Within G Suite administration, if someone leaves the company, you can immediately change that person’s password and forward any emails sent to their address to someone else. You can also access all of that person’s email history.

2. File Ownership

With G Suite, all Google Docs, Slides and Sheets created by employees are owned by the company.You could create a company policy that requires employees to back up their local PC or Mac work folders and files to the company’s Google Drive hence you would have full access to all company business files.

3. Document Sharing

It’s easier to share documents with your team when you’re all on the same G Suite account. For example, if you wanted to give all employees view-only access to a Google Doc, that can be accomplished with just a few clicks.

4. Group Email Addresses

You can easily route emails sent to a given address to multiple people such as Sales,Accounts, HR or Support just to mention a few with no additional cost for creating groups and unlimited members.

5. Extra Security With 2-Step Verification

G Suite has an important layer of security known as 2-Step Verification that can be enforced for all users either optionally or as a requirement, when implemented,if a user logs into G Suite from an unknown computer, they’ll be called or texted a verification code for them to log in. 2-Step Verification is particularly important if you decide to use Google Drive as the cloud backup standard for company PCs or your Macs. If employees are automatically backing up a lot of local files to the cloud, you never know what sensitive information might be getting synchronized.

6. CRM Integrations

At some point, you may decide to invest in a CRM system to better track leads, prospects, customers, jobs and more, G Suite is compatible and can be synced with leading CRM solutions for seamless communication and reporting through both solutions.

7. A Company Branded User Interface

Instead of having the Google logo at the top left of your users’ screens, your company’s logo can be prominently displayed within all of G Suite.

8. Support Our direct support is through direct email and telephone channels while our indirect support is through engagement through our Medium Channels where we posts G Suite solutions and product updates from time to time here; https://medium.com/pawa-it

Pawa IT Solutions

We are a dedicated Cloud Solutions provider, offering a wide range cloud solutions from SaaS to IaaS cloud including; G Suite, Zoho Workplace, GCP, Digital Ocean Cloud Hosting and much more. We share our musings , experiences and some our best kept secretes here.

Winnie Okari

Written by

Pawa IT Solutions

We are a dedicated Cloud Solutions provider, offering a wide range cloud solutions from SaaS to IaaS cloud including; G Suite, Zoho Workplace, GCP, Digital Ocean Cloud Hosting and much more. We share our musings , experiences and some our best kept secretes here.

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