Gmail’s New Update packs security and intelligent features means Business
Gmail’s first major revamp and update since 2011 is here. Google is gradually rolling out this major revamp and it includes a brand new look (UI) that promises to improve productivity as well some advanced security and the fusion of artificial intelligence (AI) in Gmail with smart replies and a bevy of other updates all meant “help the more than 4 million paying businesses that use G Suite work safer, smarter and more efficiently”.
If you are a paying G Suite customer, you may want to get rid of some of the plans you may have had to secure your email communication with third party tools and we will show you just why and how shortly. But first, let us take a quick look at some of the updates;
New UI with Integrated Calendar and other tools
Gmail web has a new clean and crisp look that is nothing radical. Your users will still be able to find and navigate around without getting lost. In fact users might like the integration of Calendar and other productivity tools such as Task, Google Keep, Canned Responses and a Preview Pan for your inbox, all within the web UI for Gmail. Nor more leaving your inbox to create calendar meetings, respond or crate tasks and notes.
Your Inbox Got Smarter, with a dash of Artificial Intelligence
Gmail introduced Smart Replies a while back for Gmail mobile but this has been brought to web as well.Using AA and machine learning, your inbox will get smart and offer your three options to quickly respond to emails. If none of the options work for you, you can of course still type your own response.
Within Mobile, you will be able to get what is called High Priority Notifications that only notifies you of important messages, reducing interruptions to keep you more focused.
Gmail can also recommend when to unsubscribe from mailing lists. Using AI/ML, unsubscribe suggestions will appear based on cues such as how number of incoming emails from a sender against the number you actually reply to. This will start rolling out in a few weeks.
Business Grade Security
A number of business grade security features have been introduced in this update aimed at protecting sensitive business data and keeping away from business threats such as phishing and Business Email Compromise(BEC). A few we have noted are as follows;
Gmail Confidential Mode
With confidential mode, confidential emails sent will deliver a link to the message to the recipients that cannot be forwarded, printed, copied, or downloaded. One will be able to set a security access to the link with a secondary access level (2 FA ), in this case via a unique code sent via SMS or email. You will be able to set the duration for the message link before it self destructs. One can even revoke access to the email!
Improved Security Warnings
Security warnings for potentially compromised accounts or from malicious ones have dramatically been increased to combat phishing and BC threats. If Gmail systems suspect an email might have been maliciously sent, you will see a huge and colorful RED banner that is hard to miss, notifying you of a potentially fraudulent message.
How do We get in?
All this changes are currently available to the New Gmail Early Adopter Program users but will role out to everyone in the coming weeks. If you would like to enroll into the program, turn it on in your Admin Console as follows;
- From your Admin Console (admin.google.com), Got to Apps → Gmail→Advanced Settings and Scroll down to New Gmail Early Adopter Program and Enable. Your users will the have the option to try the Experience and changes
- You may want set/enable this only for a select OU so that you have a select testers trying out the features before enabling for the entire organization .
- Personal Gmail users can opt-in to the new experience, too (Go to Settings in the top right and select “Try the new Gmail.”) .
- And Can Switch back by toggling the Settings Icon and Choosing “Go Back to Classic Gmail”
Enjoy the new revamp.