Know Your Google Drive

Get an insight into what is possible within Google Drive you probably did not know!

Overview of What Google Drive;

Google Drive lets you store your company’s data in one place and safely share your documents internally and outside your organization with access restrictions which improves collaboration and productivity while securing your organization’s data. Google Drive allows easy accessibility of your files and folders from any internet enabled device while putting you in control of how your teams share them.Depending on the SKU you take up, G Suite Basic has 30GB cloud storage shared across both Gmail and Drive while G Suite Business and G Suite Enterprise edition both have unlimited cloud storage.

What can you do with Drive?

1.Upload and store files

You can store any file in Drive: pictures, drawings, videos, and more. You only need to store a file in Drive on one device, and it will automatically be available on all your other devices.

Store files on your desktop

Use less of your PC/Mac disk space & stream directly from the cloud Drive File Stream gives you access to files directly from your computer, without impacting all of your disk space. Spend less time waiting for files to sync and more time being productive.

If you want to work on files from your desktop, install Drive File Stream. All your Drive files appear and can be streamed on demand, so they don’t take up all your storage space on your computer.(If you decide later to uninstall Drive File Stream, your Drive files won’t be affected. They can still be accessed from Drive on the web.)Drive File Stream is only available if your G Suite administrator has turned it on for your organization or team.

Install Drive File Stream:

• On your computer, follow the installation instructions in the Drive Help Center. You’ll then see Drive File Stream drive_file_stream at the bottom right on Windows or at the top right on Mac.
• Click Drive File Stream drive_file_stream.
• Click Open Google Drive Folder folder_mydrive to access your Drive files and folders.

When you install Drive File Stream on your computer, it creates a drive in Microsoft® Windows® Explorer or a device in Apple® Mac® Finder® named Google Drive. All your Drive files appear here.

Move files to a folder:

• Decide which files you want to store in Drive.
• (Optional) Organize the files in folders the way you want them to appear in Drive.
• Click Drive File Stream drive_file_stream.
• Click Open Google Drive Folder folder_mydrive.
• Move the files and folders into a folder. From now on, these files exist in the Drive folder and are synchronized with other devices that also have Drive installed.

If your internet connection breaks or you need to go offline in the middle of a sync, Drive File Stream picks up where it left off when you’re back online.

Upload files from your phone or tablet

You can also use the Drive app to store files on your Android or iOS device. (If you decide later to uninstall the app, your Drive files won’t be affected and can still be accessed from Drive on the web.)

• Depending on your device, choose one of these options:
• Android phone or tablet: Tap Google Play.
• iOS devices: Tap App Store.
• Find and install the Google Drive app.
• Open the app containing the file you want to upload, tap Share, and then tap Drive.

2.Access your files

Drive simplifies your work by making the latest version of your file available automatically across the web and all your devices.After you store your files in Drive, you can get to them on any computer, smartphone, or tablet. When you change or delete a file stored in one location, Drive makes the same change everywhere else, so you don’t have to.

Access your files from any device, after your files sync, you can access them from any browser or device;

Web_Web browser (any device),Install any web browser and sign into your account.

Desktop/Computer_windows Computer, download and Install Drive File Stream for file access on your desktop.Dragging files to a folder in Drive File Stream automatically uploads them to Drive on the web (though it might take a moment for files to sync).Files with autorenew haven’t been uploaded to Drive yet.Files with done have uploaded successfully and can be accessed from Drive in any browser or from any device with Drive installed.

Smartphone Mobile devices,Install the Drive app from the Play Store (Android) or App Store (iOS®), Open the Drive app on your device.

Access your files offline

Internet outages and long plane rides shouldn’t prevent you from working in Drive.Set up offline access so that the next time you don’t have internet access, you can view your documents, shuffle folders around, and edit files stored in Drive.

Important: To make sure other people can’t see your files, set up offline access on devices that only belong to you.