Muddling Through a Media Kit

There’s no one right way to make one

Image credit: _Namfon_ via Pixabay

Updated March 2022

A media kit (also called a press kit), is a marketing tool that authors use when reaching out to the media, book bloggers, retailers, and more. The important thing to remember about a media kit is that its audience is not your readership, but rather members of the larger book marketing industry.

Because I publish my novels with a small press, putting together a media kit is a task fell to me. This goes for many large-press authors as well.

Since I’d never done this before, and I’m betting many of you have never done this before either, I thought I’d narrate how the process went so we could all learn from what I learned.

(*Note: Since I first wrote this piece five years ago, I’ve gotten really good at writing press releases and other documents for the media. But when I was a new author, these documents see weird and elusive.)

In addition to being a writer, I’m also writing professor. I teach writing in an M.F.A. program and in a law school. The teaching I do in the law school involves a method I helped develop called “genre discovery.” Genre discovery might sound complicated, but it’s actually something professional writers do every day.

Here’s how it works:

(1) Study samples: When you are going to prepare a professional document that you have never written before, you first study samples of the document to see what the document entails.

(2) Find patterns: If you study enough samples, you will start to notice patterns.

(3) Write your own: Use those patterns to help you write the document.

Note: When selecting samples to study, you should, as a general rule, select samples whose audience is most similar to yours.

Step 1. Finding Samples: Authors with similar audiences

To figure out how to write an effective media kit, the first thing I needed to do was locate 4–5 authors’ websites who write books like mine and study their media kits.

If the authors write books like mine, that means that their audiences are most likely similar to mine.

I used various internet searches trying to find sample media kits. I quickly realized some things. First, there are a lot of resources out there with to-do lists and templates for media kits. That’s great! They’re being updated all the time, and you can find these easily.

But I didn’t want templates. I wanted samples. (I did look at templates, too.) As I searched, I discovered a few things:

• I found that some published authors have media kits hosted on their publisher’s websites, not on their own.
• I found that many media kids are kind of boring, both textually and visually.
• I found the best place to search for sample media kits is in Google Images, not regular Google.

In Google Images, I typed “author media kit” and “author press kit,” and a million media kit graphics came up, compared to very few in the regular Google search. Jackpot.

Step 2. Study the samples

I noticed a few things as I studied my samples.

Two Versions: Online and PDF

First, authors tended to have two versions of their media kits: both a web page media kit and a downloadable PDF media kit. The two contained basically the same stuff, but one was immediately readable and interactive, while the other was something that could be downloaded, saved, and printed out.

At the time, this 2-version media kit seemed like the best way to do it, so I (at the time) I decided to do mine this way.

I started by brainstorming the content for the PDF-based media kit. Then, I figured out what items should only be included online, such as downloadable high-resolution and low-resolution author portraits.

Book-Focused and Author-Focused

I also found two different ways to focus a media kit: on the book, or on the author. Some authors did it both ways, especially if there was a “new release” or “latest release.” I liked the idea of having a press kit for each book and one for me as an author.

I noticed that some web pages, though, ended up really crowded when they had multiple media kits. I wanted to be careful that my media kit web page did not. I decided to do the web page media kit only for my author media kit (and include, of course, a downloadable PDF version). For each of my books, I would only have downloadable PDF media kits — however, you would be able to click on the cover of my books to download high-resolution cover images.

Content Choices

With that big-picture design problem solved, I needed to consider content. Looking at the author sites and at the templates, these were the various items that media kits seemed to contain:

• Professional Bio.
• Contact information, including social media links.
• Author Portrait.
• Author Q&A. Think of this as questions that you might get asked during an interview. Help out a reporter who has never read your books, though.
• Press Release. (Note: Press releases are very important, and could serve as the entire media kit for a book. You use them constantly.)
• List of awards.
• List of media appearances.
• Book summary and pitch. This reads like your back cover blurb, but more. Include target market information, which is important if you are promoting an individual title. In an author kit, you could include one of these for every book you’ve written.
• Book endorsements. Tailor for each book.
• List of book reviews. Tailor for each book.
• Book purchasing information. Is your book available through Ingram? Are you willing to consign? Tailor for each book.
• Book cover images.
• List of past and upcoming author events.

I compiled this list by looking at many advice sites and many author sites. You don’t have to include all of this stuff, but you should include most of it.

Eureka: It’s too much

While compiling this list, I realized I wanted my author media kit to include all the stuff that would be in my individual book media kits. And I realized that I could not send out a book media kit without all the information that would be in my author media kit.

I was thus in an endless loop:

Q. Should I create a single media kit about me and my books together?

Drawback: What if someone only cares to learn about one of my books, such as my latest release?

Alternatively:

Q. Should I create media kits about each book, with each one including all of my author information?

Drawback: What if an outlet is interested in me as an author, say for a speaking engagement? Where do they quickly go to learn about me without having to wade through title information?

Like I said, a loop.

Step 3. Writing the thing

I decided to set the structure question aside and just start writing.

My website

I already had an “About” page on my website. I figured it would be easy enough to convert that to a media page.

Now, I actually already had a “media” page for my appearances in the media — interviews I’d given, mostly. I changed the name of that page to “media appearances” to cure any confusion. (I know, I know, my life is so complicated. It’s really not.) I also opted to call my media kit a “press kit” to avert similar confusion.

The first thing I decided to do was to make the About page on my website more media-friendly. I had a lot of the bones there already. I updated my bio. I added social media links. I added my book covers. And, in the end, I decided to just leave the page titled “About,” rather than changing it to “Press Kit.”

Then I turned to my “Fiction” drop-down menu, where I already had pages for each of my books. These pages needed touching up per the information on the list I compiled, but just as with my About page, the bones were there already. I added purchasing information, blurbs, and more.

In fact, the more I studied my website, the more I realized that what I needed was to tweak the content I already had on my website using what I learned through my research. I needed better cross-links to the content that I already had on my site (e.g., linking from a novel’s page to my Author Events page to my About me page and more).

I also needed to create and link to a downloadable zip file to supplement what was online, e.g., “Download book cover images and author portrait.”

And, lastly, I needed the full-blown PDF media kit.

The PDF version

I really didn’t want to create a PDF media kit. It seemed so old-fashioned and time-consuming. Also, as a print-proxy, a PDF is extremely high-maintenance. I was beginning to see why many authors didn’t have PDFs at all. What I thought was going to be my main project—a PDF media kit—ended up being my rock of Sisyphus.

Like many people, I continuously update my website, adding the new media-kit stuff I’ve learned about. I’m more conscious of audiences beyond just my readers, such as booksellers and members of the media, including bloggers and book reviewers.

Creating a PDF document that will require constant updating did not seem like a good use of my time. You might disagree, and I totally understand if you do.

In the end, after all this research, I discovered that having a web page for each book, a web page for author events, a strong author bio web page (my “About” page), and good links between them all seemed to be all I needed.

However! I do make PDF press releases for ALL of my book titles, and they are downloadable. I use them all the time. I strongly recommend creating press releases. Use the the genre discovery process I describe here, and create your own. To give you a leg up, here are some (not endorsed by me) links to instructional websites:

https://fitsmallbusiness.com/how-to-write-a-book-press-release/

https://kindlepreneur.com/book-press-release/

Enjoy the process! Writing about your own writing can be fun, and you can learn a lot about yourself.

-Katie

If you liked this story, please clap so others can see it.

You can find more Pryal on Writing columns as I update them and write new ones starting in 2021.

To support my free writing, please leave me a tip (paypal.me/krgpryal). Even one dollar helps support the free writing I do for writers, disability rights, and more.