Here’s why you should use QR Codes to manage your inventory (and be 10x effective)
According to research, QR Codes were originally developed for inventory management/control system and not as a useful marketing digital tool. QR codes are an advanced version of barcodes that can hold more information, which is why; it is much used in global manufacturing, logistics, and warehousing systems- managing large quantities of products. Moreover, the information you generate in QR codes are customizable, editable and allows you to access unlimited types of information.
Why was there a shift from barcodes to QR Codes in Inventory?
A QR code stands for ‘Quick Response Code’ and is a 2-dimensional barcode type invented by Denso Wave in 1994. The significance between the barcode and QR code is that QR codes can carry more information or data vertically and horizontally and is trackable. Unlike the barcodes, that is only readable in a horizontal direction.
Furthermore, QR codes can store different and multiple data from video, image, website address, document file, PDF, etc. that can be hugely useful in inventory management because of the flexibility of the information you can put into it. However, barcodes only read the numerical value of products.
The use of the QR Code meets the need for mass product inventory demands.
Related: What is the Difference Between Static QR Code and a Dynamic QR Code?
What are the benefits of using a QR code in an inventory management system?
1. QR Codes are accessible to smartphones.
QR codes are useful in the inventory system because of their accessibility to phones. Who doesn’t own phone in this generation, right? You and your employees can quickly take their mobile phones out of their pocket, track and record inventory items and check status.
2. No need to buy bulky scanning devices
There’s no need for you to purchase expensive bulky scanners. QR codes are designed to be mobile-friendly. They can instantly access the information when they scan the QR code.
3. Display additional information
QR codes can hold a thousand times of different and wide array of information than a barcode. QR codes offer a variety of solutions and generate particular QR codes according to their function and use.
QR codes in the product inventory system can link you to different types of data inventory, such as a PDF file, an inventory image, a word or video file, etc. Moreover, you can attach business QR codes to transportation boxes that will identify the category of the item. It is useful for warehouses dealing with different and multiple companies.
Related: 2020’s Best QR Code Generator and How to Look for One?
4. QR codes have a built-in correction error
QR codes are less susceptible to damage, which means, that even if the QR code is slightly worn-off, it can still function. It is an essential element for global shipping and distribution of goods.
This efficiency comes again from their square shape because of the QR code elements (pixels) are clustered in duplicates. Products can endure through different types of weather conditions and transportation, and even if the QR code is partly damaged, it still provides you a high scannability rate because of its increased error correction, unlike barcodes.
5. QR codes are editable
Using a Dynamic QR code which is an advanced type of QR code will allow you to edit and update the information of where your QR codes redirect you to any time of the day. Inventory management systems are primarily based on large volume produced printed QR codes, which increases the possibility of an error occurring.
By dynamic QR codes, you can change the content of your QR code. For example, you can redirect a video file that is supposed to be a PDF file or a Word file. All that without having to reprint your QR codes! This can be useful in case of mistakes. Moreover, this will allow you to track the data of your scans in real-time!
Related: How to Make an Editable QR Code?
6. QR codes can work everywhere
Barcode scanners need to be physically computer-connected when you do your inventory management transactions, which could happen anywhere, like in warehouses or fields. You may be far from your office computer that will make it inconvenient.
QR Codes are quickly accessible to smartphones and can readily work in any location. Moreover, you can keep track of the inventory status at any time using smartphones with QR Codes.
7. Data tracking
QR code generators track the detailed, accurate, and precise information of your inventory management like the location (country/area/city/region) of the scans and the time it was scanned using the Dynamic QR codes as mentioned above. This will allow you to follow up on your inventory management system and get results instantly.
8. Easy to incorporate into current product inventory systems
All of the above points have the cumulative effect of making QR Codes easy to integrate into currently used product inventory systems. Most inventory management software already allows the use of QR Codes; you simply need a way to generate them. With many free QR code generator options, you can have the opportunity to upgrade your inventory process by using the Best QR Code Generator!
9. QR codes speed inventory process
Maintaining a precise and accurate inventory can take up hundreds of men working each week. A QR-based inventory management system can quicken-up the time spent on data entry and will improve the accuracy of records concerned. Moreover, your employees can allocate their time to other admin tasks such as meeting customers’ orders or updating budget requirements.
Conclusion
Many inventory systems demand a lot of data entry, change or remove records of assets.QR codes make operation automatic. This instantaneous information transfer will also reduce the number of shortcomings in your inventory records.
Integrating a QR code is one way to optimize and promote a smooth transaction of your inventory management system and allows you to have direct access and track the asset information.
Create your QR codes in the best QR Code Generator online!
