Most Effective way to write Meeting Minutes

Today, a working professional attends a minimum of 2 to 3 meetings every week. These meeting can be in person or using Skype or other technologies. However, a question to be asked is does everyone remembers what was discussed in the previous meeting and the outcome of that meeting?

The answer to this question is no; the solution for it is sending the Minutes of the meeting after the meeting was concluded. Noting down the minutes is a good practice and this task should be assigned to someone who is attending the meeting. Nowadays some AI based meeting assistants are also available in the market however at the end human intervention is still needed.

Noting down minutes is a tedious task as many individuals consider it as the waste of time as no one goes through it; however, if the minutes are concise and short other individuals may spare the time to go through the minutes.

If a new individual is asked to prepare the minutes of the meeting the very first question that comes in mind is which points to add in the minutes or how to prepare the effective minutes.

Important things to consider while writing your minutes of the meeting —

• Company/Institute Name: Mention the name of the company or institute Involved in the meeting.
• Date and Time: Mention the date and time of the meeting along with the timezone.
• List of attendees: Mention the name and designation of the all the attendees of the meeting.
• Agenda: Mention the agenda of the meeting.
• Discussion: Note the key points discussed during the meeting.
• Notes: Take note of the key information conveyed during the meeting by the attendees.
• Action Items: The key action points discussed and finalized in the meeting can be written in this section.
• Next Meeting: Mention the date and time of next meeting along with the timezone.

The above are key points that need to be included while the preparation of the minutes of the meeting.

The example for the meeting minutes is as follows —