Day task! Daily Routine! Perfect Day! — Part 1 (Trilogy blog)
Daily task sharing as a practice is been followed in Report Bee. And I’m a great fan of this activity, that made me write a detailed blog. I might go with 2 more parts because this improved me big time in last 5 years. How we adapted and where are we, will be shared in detail in this trilogy blogs.
All the weekdays (Monday — Friday) the Task List has to be updated. This practice was first introduced by Anant Mani CEO (Guru) of Report Bee. I have been practicing this for last 5 years. Now it has been a routine without the Daily Task I cannot start a day. Addicted!
How it works?
The daily task update is no single person task update, it is team update and single person updating to the entire team. Likewise, everyone will be updating in one common thread and the messages will be open to all. Collaborative sharing of your day’s tasks.
Positive Cons :)
- Everyone in the team will have an awareness of the task you are working.
- Gives a heads up to the team that you are available in the office.
- It gives a self-reminder that you got to complete the task you have mentioned.
- Prioritizing the task and channelizing it.
- If a task is not completed, the task will carry forward to the next day.
- General recap of what we were working on Week/Month.
- Helps you to identify how long you are working on the task.
Please don’t compare with the project management tools. This is the unique genre, one good example you also add your personal day task list in the forum. Like Bank work, Bike Service and more. If you feel the team is transparent. It helps you to manage the day properly.
An era of the Daily task — Communication Channels
- Mail Threads.
- Slack Channel.
- Flow Dock Channel.
- WhatsApp Group
Mail Threads:
First initial step: 5 years before, Report Bee team size is less than 12 and most of us were active in emails. And email is been an official communication channel. Anant is known for bringing the ideas to reality, so he pushed all teammates to update the daily task in Emails. Thumb simple rule: Everyone has to update the task before 8:00 AM. You can also update the day before if you are moonlight designer like me.
Why before 8.00 AM?
Report Bee is a Saas product for Schools. And our customers/users are Principal, Teacher, Students, and Parents. In general, all these users will be active before 8.00 AM because the school opens at 8.00 AM.
Our users are active at 8.00 AM. Then, why can’t we? — Anant Mani words.
I respect the reason, he stated. Which made me update the task list before 8.00 AM
So, we all update our task list in our official Report Bee mail. The person who updates first can start the mail thread by the subject “Task for the day <date>” addressing the complete team. Daily a mail thread on the task list.
✋ STOPPING HERE!
2 more blogs to sum up. Thanks for the quick read.
The lengthy blog is hard to digest.
#13 Blog Thursday posted, and you have finished reading it, and my chewing continues. Fingers crossed to see my last #52 Blog Thursday post.
Please share your appreciation as comments/claps. Keep stocking & Cheers.
