Annual General Meeting 2017

We’re passionate about engaging our community in shaping and directing the work of the Old Boys’ Union.

In 2017, the Annual General Meeting of the Old Boys’ Union was held in the Patribus Room at the Lang Walker Business Centre.

The meeting was opened at 6:32PM AEST by Ian Bonnette with the following members present:

John White (’63), John McAuley (’55), Ian Kellaway (’76), Richard Sands (’68), James Scott (’90), Matthew Collett (’86), Toby Browne (’07), Morgan Campbell (’04), Brett Hinch (’81), Brent Hill (’93), Oscar Lonngren (’60), Ian Bonnette (’68), Warwick Pilcher (’63), Peter Thomas (’74), Andrew Ratcliffe (’72), Steve Gordon (’75), Zachary August (’16)

The following guests were in attendance at the request of the President:

Dr Ian PM Lambert (Patron), Mr Gareth Dyer, Ms Nancy Inglis

Apologies were received from David Adkins

Oscar Lonngren moved to accept the 2016 Annual General Meeting minutes as a true and accurate record while John White seconded this motion. With no objections and a voice vote of members present, the minutes were accepted. The actions from the 2016 Annual General Meeting were reviewed with some matters addressed in general business.

President’s Report

The President’s Report was presented to the members of the Old Boys’ Union present at the Annual General Meeting. Presented verbally and in written form, members had the opportunity to examine the operations of the Union and ask questions with regards to the strategic direction of the Union. Highlighting the role that community engagement has played in ensuring relevance and influence, the President focused on introducing a new set of strategic goals to guide operations in 2017. Noting the importance of continuing to offer a connection for life and a value proposition that appeals to future Scots boys with new and diverse interests, the President took care to detail his plan for sustainable, sound and sophisticated service offerings. Specifically, Ian spoke at length on what was achieved in 2016 namely:

• Moving to a stronger staffing model

• Working toward better data records

• Holding better events

The President noted that there was much work to continue doing in shaping the Old Boys’ Union for the future.

He directed interested members to read in detail his report that clearly demonstrates the importance of making the Old Boys’ Union a relevant force for heritage and innovation in the College community. To highlight this forward looking agenda, the President directed members to Slide 4 which shows the spread of Old Boys globally and he spoke to a number of strategic priorities directly. The Patron thanked the President for his report.

Marshall White moved to accept the President’s Report and Andrew Ratcliffe seconded this motion. With no objections and a voice vote of members present, the report was passed.

From the Alumni Relations Office

Representing the Alumni Relations Office, the Old Boys’ Union Digital Projects Coordinator highlighted changes that have occurred in the Alumni Relations Office to make its services and interactions more efficient and targeted.

Speaking from notes included in the Annual General Meeting handout, Zachary emphasised the dynamic nature of the Office and drew attention to the importance of completing as many interactions as possible online to reduce the administration burden on the Alumni Relations Office.

Zachary highlighted the particularly impressive social media insights from Facebook and Linkedin while also outlining the approvals process for new ideas, initiatives and events. Further elaborating on the Alumni Relations Office, Zachary introduced Oliver Kerin (Administration Assistant / Customer Service — Alumni Relations) who will become a centralised point of contact for all Old Boy queries and a well connected touch point for Old Boys to gain access to College information.

Zachary spoke extensively on building a future proof Old Boys’ Union — one that is dynamic, able to adapt to changing environments and independently capable of operating its services and interactions on a cost effective basis. While it is the Alumni Relations Office’s job to champion these new systems they do require our entire communities support, Zachary noted.

Zachary fielded questions from the members present and was questioned by John White on the process for organising reunions and the nature of food/beverage options. Zachary provided clarity to John on the procedure for this.

Treasurer’s Report

The Treasurer’s Report was presented to the members of the Old Boys’ Union present at the Annual General Meeting. Presented verbally and in written form, members had the opportunity to examine the finances of the Union and ask questions with regards to the financial position of the Union. Highlighting the role that community engagement has played in ensuring financial strength, the Treasurer focused on 100% uptake of Old Boys’ Union membership from graduating classes and highlighted the philanthropic support the Union provides to College sports teams. As per Constitutional obligations, the Treasurer opened the floor for questions and fielded a query from John McAuley who queried the existence of ’TSC Services PTY LTD’ on the financial records of the Union. The Treasurer emphasised to Mr McAuley that this activity had been dissolved and is no longer in operation.

The President thanked the Treasurer for his report.

Ian Bonnette moved to accept the Treasurer’s Report and Andrew Bullock seconded this motion. With no objections and a voice vote of members present, the report was passed.

General Election

As per the Constitution of the Old Boys’ Union, the President stood aside and the members elected a Returning Officer. The Returning Officer was the Patron, Dr Ian PM Lambert, who presided over the election.

Without opposition, the President was re-elected by the members and Ian Bonnette accepted the post of President of the Old Boys’ Union.

Without opposition, the Treasurer was re-elected by the members and Richard Sands accepted the post of Treasurer of the Old Boys’ Union.

Without opposition, the Honorary Auditor was proposed by Brent Hill and John McAuley and was elected by the members. Ian Kellaway accepted the post of President of the Old Boys’ Union.

As per convention, the role of Secretary is fulfilled by the Alumni Relations Office with its constitutional responsibilities vested in the President and exercisable by the Alumni Relations Office.

As per the Constitution of the Old Boys’ Union, the members utilised their prerogative to determine the number of Vice President(s) and appointed two members to the post:

  • Andrew Bullock — Vice President, Community Relations
  • Marshall White — Vice President

All Committee nominations were carried with two additional members:

  • Michael Burrell — General Committee Member
  • Jono Browne — General Committee Member

The following were, therefore, elected by the members to the General Committee:

Ian Bonnette 1968

Richard Sands 1968

Andrew Bullock 1987

Marshall White 1968

Zachary August 2016

Andrew Patterson 1987

Morgan Campbell 2004

Brent Hill 1993

Brett Hinch 1981

Steven Patterson 1984

Max Agapitos 2012

Oscar Lonngren 1960

Geoff Menzies 1983

Ben Jeavons-Fellows 2014

David Adkins 1988

Mathew Collett 1986

John White 1963

Richard Horton 1983

Steve Gordon 1971

James Scott 1990

Warwick Pilcher 1963

Toby Browne 2007

Michael Burrell 2006

Jono Browne 2007

Principal’s Report

The Principal spoke specifically to the Strategic Intent and Strategic Plan for The Scots College and the role of heritage in shaping the future objectives of The Scots College.

Elements of the Principal’s Report are available to read here.

Vote of thanks to the Principal

Ian Bonnette moved a vote of thanks to the Principal, Dr Ian PM Lambert, and expressed the Union’s continued and unequivocal support for him while Zachary August seconded this motion. With no objections and a voice vote of members present, the report was passed.

General Business and Questions

On the topic of The Scots College becoming a co-educational school in the style of English private schools. Oscar Lonngren .

Oscar cited various English private schools that have successfully transformed from being a single sex school to co-ed. Ian Bonnette responded by explaining that our current campus cannot expand any further and explained the issues the college has had with the local council to have the capacity that we do today. Dr Ian PM Lambert also answered the question explaining that the English schools used as example needed to widen there audience because of financial difficulties. This is not an issue for Scots’ because demand for a place at the College exceeds the amount of boys we can take. The questioner was thanked for his query.

On the topic of Honour Boards. John McAuley

Asked questions regarding the whereabouts of the two honour boards — The ‘Parents and Friends’ board which is located in the Anderson Hall and the Old Boys’ President Honour board which is currently missing. Ian Bonnette explains that he wants the Union to stop using “traditional honour boards” that consist of gold engraving on a piece of wood, and would like to see more honour boards like those placed around the Lang Walker Business Centre. The questioner was thanked for his query.

The meeting was declared closed by the President at 8:21PM AEST

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