Amit Arora
Jul 15 · 4 min read

I usually write about Tips & Tricks related to as a Salesforce Admin and Consultant. However, today I wanted to share with you a productivity hack that has helped me immensely in the past few months.

The tool I’m referring to is called TextExpander. Homescreen

As the name suggests, it expands the snippets of texts into long-form. For example: ;pb will get expanded to Process Builder and ;wfr will get expanded to Workflow Rules.

If you’re a Salesforce Admin, you probably spend a considerable amount of time in the setup menu. We all are used to typing the same phrases, over and over again within that setup menu. And because these items are pretty standard, they do not change that often. Which means Process Builder is likely to be called Process Builder for a long time.

So it is a safe bet to automate some of this typing and save yourself some time (which translates to being more efficient).

I heard about TextExpander(TE) on a Podcast and I’ve been in love it ever since. It’s only been 2 months since I started using TE, but I’m already seeing its true value.

Below are some of the snippets that I’ve added within my own personal TE dashboard.

My personal snippets

You can add as many snippets as you’d like. TE also allows you to put snippets in groups, which makes it super easy when you want to search for a particular snippet.

Here are the snippet groups I have created within my TE account.

TextExpander Snippet Groups

I often get asked 1 question a lot about the Admin 201 Mock Test Exam questions. If you’ve read my article about “How I Passed My Salesforce Admin Certification in 27 Days” then you know which mock test I’m talking about.

And I found myself replying to these emails with the same text, again & again. I’m a process guy at heart. So I knew that it was time to automate my response so I won’t be spending my valuable time typing up the same response 100’s of times. TextExpander to the rescue. Now with a few keystrokes, I’m able to respond to my readers with a full-fledged email.

Email response expanded

As you will notice in the screenshot above, if I type ;mock, then TextExpander will expand it to the paragraph highlighted in green.

Disclaimer: I am an affiliate for TextExpander. Which means if you click on the link and decide to purchase, I will get a small commission from TextExpander. The price remains the same for you.

You can insert more than just plain text when creating a snippet. Here are your options:

  • Formatted Text, Pictures
  • Plain Text
  • Shell Script
  • Applescript
  • Javascript

I have a quick video below to show you how the text expands 🎥

Video Demo of TextExpander

And here is how I use TextExpander with 👇

Some of the other things you can do with TextExpander are:

Add mouse clicks and courses
Fill-ins, Tabs and Non-breaking spaces

As you can see there is a LOT that TextExpander can do. I haven’t been able to fully explore all of it’s functionality yet. The basic out of the box functionality works just great for me so far. As I continue to use the product I’m sure I’ll explore other features as well.

Disclaimer: I am an affiliate for TextExpander. Which means if you click on the link below and decide to purchase, I will get a small commission from TextExpander. The price remains the same for you.

To get your first-month free head on over to

Now for the pricing part, I’m currently on the monthly payment plan which is $4.16/month. You can save 20% if you sign-up for the annual plan which will cost you $39.96/Year (you have to pay the $39.96 upfront to get the discount).



Tips and tricks for Salesforce Admins

Amit Arora

Written by

2X Proud Father | 5X Salesforce Certified | CRM Consultant | Big Picture Guy | Process Improvements | Salesforce Implementation | Blogger | Website Tinkerer


Tips and tricks for Salesforce Admins

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