The Best Financial Tools to Keep Your Soloist Business on Track

By Shana Clarke

As a Soloist, income can sometimes be unpredictable, and expenses pop up. When that happens, your bank account balance takes a hit. Here are six tools for any stage of Soloist career to help you track your expenses and keep your business financially fit.

Google Docs Spreadsheet

Cost: Free

Available formats: Website and app

Perfect for: Naturally organized types

Although it may seem old-school, spreadsheets let you set up expense trackers in a format that makes the most sense for you; there are plenty of free templates on the web that you can customize to fit your business. If you’re already very organized, entering charges becomes second nature. Because it’s cloud-based, entries can be done across any device, perfect if you’re constantly traveling.

Image Credit: smartsheet


Cost: Free

Available formats: Website and apps

Perfect for: Photographers and home organizers. If you have gigs that require some outlay, such as props for a photoshoot, this is the app for you.

Wave taps into all your financial streams — credit cards and bank accounts — to cull information about your spending. Photos of receipts quickly upload for expense reports, which can be sent directly to clients for payment (bonus: they have a receipts-only app, to keep things simple). Reports, such as P&L and balance sheets, are easily generated so you can periodically check on the health of your business. Come tax time, Wave lets you collaborate with others, like an accountant, to make paying The Man less painful (or, at least the process).

Image Credit: Wave App


Cost: Free for a single calendar, with various paid plans available.

Format: Website and app

Perfect for: Soloists with standing client appointments or who sell packages, such as fitness professionals.

Dollarbird is calendar-based management program, appealing to those who prefer a visual layout. It’s ideal for longer term projects and regularly scheduled gigs as it helps with projections. Recurring expenses also appear, so you can see exactly when in the month things need to be paid (and when that bank account may take a dip). The layout is very simple and information needed for each transaction is concise (category, description, and label). Data can also be exported if you need to show proof of charge to any clients.

Image Credit: Dollarbird


Cost: Free, with upgraded paid plans available

Available formats: Website and App

Perfect for: Jobs paid on a retainer basis, such as personal chefs or life coaches

Completely geared towards individuals and small businesses, Freshbook’s features include a time tracker, ideal for ongoing activities, and an estimates template to send to potential clients. It has a project log so you can see how many hours you’re devoting to each client, which in turn can help with time management. An expenses tab tracks your spending and calculates how profitable you are every month.

Image Credit: Freshbooks


Cost: Free

Format: app only

Perfect for: On-the-road Soloists, such as dog-walkers and housekeepers

One of the most comprehensive apps out there, Wally helps you get a handle on the big picture. It tracks monthly expenses, such as rent, and will send reminders when bills are due. Its location-based feature easily notes where a purchase came from. When entering a charge, Wally gives you the option of adding a picture of a receipt, as well as write a to-do list or note associated with the purchase. You can also create categories, so work expenses and personal expenses remain separate. At the moments it’s only an app, which is great for those on the go, but might be challenging if working with a keyboard is more your speed.

Image Credit: Wally App


Cost: $299 set-up fee + $19 monthly fee

Format: Website and app

Perfect for: Soloists ready to grow their business

Get your head around your current financial status and plan for the future with this customer-service platform. Real-life advisors work with you to understand the state of your business, your income, expenses, and advise how to best spend and invest. While it’s not a tracker per se, they highlight the costs of running your business while helping you maximize on your investments. A library of online articles, classes and other resources allow for self-education.

Image Credit: Learnvest

Get started with any of these tools to keep your Soloist business in the black, and follow us for more tips on launching and growing your career as a Soloist.

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